Business Operations Manager - Michels Preconstruction Services, Inc.

Greenhouse Software, Inc.; Renton (WA); On-site; USD 70,000 - 100,000; Full time

Benefits offered by this job

Health benefits

Dental benefits

Life insurance

Flexible Spending Accounts

Health Savings Account

Disability Insurance

401(k) plan

Legal Plan

Identity Theft and Monitoring

Job summary

Michels Preconstruction Services, Inc. is seeking a Business Operations Manager to lead financial activities and support the management team across divisions.

The role focuses on driving process improvements, maintaining confidentiality, and ensuring accurate payroll, cost tracking, and document control. Responsibilities include managing invoicing, payroll coordination, Salesforce CRM data entry, expense tracking, and reporting to support project and business-unit decisions while promoting a

Qualifications

• Associate’s Degree and/or 5+ years of related administrative experience in an administrative or support role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.

Responsibilities

• Check and prepare invoices for approval, route to Accounts Payable for payment and track payment status.
• Ensure payroll records are accurately tracked, entered and maintained across divisions, coordinating with Payroll.
• Assist with project management activities, including job and cost code setup and cost tracking.
• Manage document control processes and SharePoint organization and access permissions.
• Facilitate and audit Salesforce CRM data entry, tracking, process management and reporting.
• Facilitate acquisition of credit cards for traveling employees and compile monthly expense reports.
• Support recurring cost, project status, and utilization reporting for decision making.
• Coordinate personnel development, including scheduling reviews and trainings, and tracking licensure.

Skills

MS Office proficiency

Verbal and written communication

Multitasking

Problem-solving

Customer service

Education

Associate’s degree or 5+ years administrative experience

Tools

MS Office Suite

Project management tools

Job description

Business Operations Manager - Michels Preconstruction Services, Inc.

The Michels Preconstruction Services, Inc. team plays a critical role in the development of large, complex energy, infrastructure, marine and transportation projects. The Preconstruction Services team consists of construction and technical professionals working with one another and with customers to develop creative solutions for turning construction ideas into reliable outcomes. Like our field construction teams, our Preconstruction Services team takes into consideration the safety, social and environmental responsibility, and the health and wellbeing of our people and the communities in which we work. We strive to make a difference in positive, respectful, and responsible ways. Our work improves lives.

A Business Operations Manager is responsible for leading, coordinating and overseeing financial activities of Michels Preconstruction, Inc., while simultaneously assisting the Management team. This position must lead initiatives, drive changes and support on-going improvement across the divisions. It is essential for the individual to enhance customer service initiatives and provide leadership and structure while maintaining a high level of organization, professionalism and confidentiality. Critical for success are the abilities to shift activities among multiple priorities and meet critical deadlines.

Key Responsibilities:

• Check and prepare invoices for approval, route to Accounts Payable for payment and track payment status.
• Ensure payroll records are accurately tracked, entered and maintained in a consistent manner across all divisions, working closely with Payroll to rectify and problems that arise.
• Assist with project management activities, including job and cost code setup, cost tracking across personnel, subcontractors, and other project costs.
• Manage document control processes, including SharePoint site organization, access permission, document storage standards, and version control to ensure information is accurate, accessible, and appropriately secured.
• Facilitate and audit Salesforce CRM data entry, tracking, process management and reporting.
• Facilitate acquisition of credit cards for traveling employees, track and audit expenses, ensure charges are accounted accurately, and produce monthly reports.
• Facilitate recurring cost, project status, and utilization reporting tasks to support project and business unit level decision making.
• Assist with personnel development, including scheduling of reviews and evaluations, coordination of trainings, and tracking of experience and licensure.
• Analyze department processes and make recommendations for improvements.
• Identify and implement tools to drive better communication, process management and reporting.
• Other duties as assigned.
• Maintain and promote a strong safety culture for all employees, vendors, and customers and follow all safety and environmental policies, procedures and regulations. Identify and communicate workplace hazards and correct or seek assistance in correcting unsafe actions or conditions.
• We are consistently ranked among the top 10% of Engineering News-Record’s Top 400 Contractors
• Our steady, strategic growth revolves around a commitment to quality
• We are family owned and operated
• We invest an average of $5,000 per employee on training each year
• We reward hard work and dedication with limitless opportunities
• We believe it is everyone’s responsibility to promote safety, regardless of job titles.
• We offer a comprehensive benefits program, including Health, Dental, Life, Flexible Spending Accounts, Health Savings Account, Short Term and Long-Term Disability Insurance, 401(k) plan, Legal Plan, and Identity Theft and Monitoring Plan. Depending on your positions and location you may participate in a different benefit plan.

Why you?

• You thrive in fast-paced environments under tight deadlines
• You are organized and professional
• You relish new challenges and evolving technology
• You enjoy collaborating and communicating with your teammates
• You deliver exemplary customer service through interactions with others

What it takes:

• Associate’s Degree and or 5+ years of related administrative experience as an administrative assistant or in a similar support role.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with project management tools is a plus.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize workloads in a fast-paced environment.
• Strong problem-solving skills and a proactive approach to tackling challenges.

This information reflects the anticipated base salary for this position based on current market data. Minimums and maximums may vary based on location. Actual pay will be adjusted based on individual’s skills, experiences, education, and other job-related factors permitted by law.

Voluntary Self-Identification

For government reporting purposes, we ask candidates to respond to the below self-identification survey.Completion of the form is entirely voluntary. Whatever your decision, it will not be considered in the hiringprocess or thereafter. Any information that you do provide will be recorded and maintained in aconfidential file.

As set forth in Michels Corporation’s Equal Employment Opportunity policy,we do not discriminate on the basis of any protected group status under any applicable law.

If you believe you belong to any of the categories of protected veterans listed below, please indicate by making the appropriate selection.As a government contractor subject to the Vietnam Era Veterans Readjustment Assistance Act (VEVRAA), we request this information in order to measurethe effectiveness of the outreach and positive recruitment efforts we undertake pursuant to VEVRAA. Classification of protected categoriesis as follows:

A "disabled veteran" is one of the following: a veteran of the U.S. military, ground, naval or air service who is entitled to compensation (or who but for the receipt of military retired pay would be entitled to compensation) under laws administered by the Secretary of Veterans Affairs; or a person who was discharged or released from active duty because of a service-connected disability.

A "recently separated veteran" means any veteran during the three-year period beginning on the date of such veteran's discharge or release from active duty in the U.S. military, ground, naval, or air service.

An "active duty wartime or campaign badge veteran" means a veteran who served on active duty in the U.S. military, ground, naval or air service during a war, or in a campaign or expedition for which a campaign badge has been authorized under the laws administered by the Department of Defense.

An "Armed forces service medal veteran" means a veteran who, while serving on active duty in the U.S. military, ground, naval or air service, participated in a United States military operation for which an Armed Forces service medal was awarded pursuant to Executive Order 12985.