Administrative Assistant - Mesa Complex

ASM Global; Mesa (AZ); On-site; USD 25,000 - 39,000; Full time

Job summary

Legends Global seeks an on-site Administrative Assistant for the Mesa Convention Center in Mesa, AZ. You will support the leadership team with administrative, scheduling, travel and financial tasks, ensuring smooth day-to-day operations and confidentiality.

The ideal candidate is highly organized, detail-oriented, customer-focused, and capable of managing multiple priorities while maintaining professionalism and strong collaboration across all levels of the organization.

Qualifications

• High school diploma or equivalent; secretarial training preferred.
• At least two years of administrative/office support experience.
• Proficient with word processing and spreadsheet applications; typing 55+ WPM.
• Clear and professional verbal and written communication.
• Strong organization and attention to detail; ability to handle confidential information.
• Flexible and able to adapt to changing priorities; performs under pressure.
• Collaborative, service-oriented approach; good judgment when supporting leaders and colleagues.

Responsibilities

• Administrative and Office Support: Manage incoming calls and route requests; prepare and file correspondence; monitor supplies.
• Scheduling Travel and Coordination: Maintain calendars, schedule meetings, arrange travel and prepare expense reports.
• Finance and Leadership Support: Assist with preparation of financial statements and lease agreements; provide backup support to GM.

Skills

Administrative experience

Typing speed

Communication skills

Organizational skills

Confidentiality

Flexibility

Collaborative

Education

High school diploma

Tools

Word processing

Spreadsheets

Job description

POSITION

Administrative Assistant

LOCATION

Mesa Convention Center | Mesa, AZ

ABOUT LEGENDS GLOBAL

Legends Global is the premier partner to the world's greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center - from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking.

With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win - shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.

About the Role

The Administrative Assistant serves as a key support partner for the Mesa Convention Center leadership team, helping ensure efficient day-to-day operations across the venue. This role provides administrative, scheduling, travel, and financial support to the Director of Administration and Finance, while also assisting the General Manager as needed. The ideal candidate is highly organized, detail-oriented, and customer-focused, with the ability to manage multiple priorities, maintain confidentiality, and build strong working relationships across all levels of the organization.

ABOUT MESA CONVENTION CENTER

Located in downtown Mesa, Arizona, Mesa Convention Center is the largest event venue in the East Valley. The venue features nearly 40,000 square feet of flexible meeting and exhibit space, 26 breakout rooms, 40,000 square feet of outdoor function space, and an outdoor amphitheater with capacity for up to 5,000 guests. From conferences and trade shows to community gatherings, festivals, and live entertainment, Mesa Convention Center provides a versatile setting for memorable events and experiences.

WHAT YOU'LL DO (KEY RESPONSIBILITIES & OUTCOMES)

Administrative and Office Support

• Manage incoming telephone calls, respond to routine requests, and connect internal and external contacts with the appropriate resources.
• Prepare, format, organize, and file correspondence and other business documents with accuracy and discretion.
• Monitor office supply needs and coordinate replenishment to support uninterrupted operations.

Scheduling Travel and Coordination

• Maintain calendars, schedule appointments, and coordinate meetings so leaders and stakeholders have clear, timely information.
• Arrange business travel and prepare expense reports in accordance with company processes and deadlines.
• Track follow-ups and changing priorities, adjusting plans as needed to keep work moving.

Finance and Leadership Support

• Assist the Director of Administration and Finance with the preparation and organization of financial statements, lease agreements, and other financial documents.
• Provide backup administrative support to the General Manager in the Executive Assistant's absence or as business needs require.
• Complete other related responsibilities as assigned in support of venue and team priorities.

WHAT YOU BRING (QUALIFICATIONS & EXPERIENCE)

• High school diploma or equivalent required; additional administrative or secretarial training preferred.
• At least two years of administrative, secretarial, or office support experience.
• Proficiency with word-processing and spreadsheet applications, with the ability to type at least 55 words per minute.
• Clear and professional verbal and written communication skills.
• Strong organization, attention to detail, and the ability to manage confidential or sensitive information appropriately.
• Ability to remain flexible, adapt to changing priorities, and perform effectively under pressure.
• A collaborative, service-oriented approach and sound judgment when supporting leaders, colleagues, and external contacts.

WORK ENVIRONMENT & TRAVEL

This role is based on site in Mesa, AZ

You may be required to work a non traditional schedule including nights, weekends, and holidays

COMPENSATION

Legends Global offers a competitive hourly rate for this opportunity.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.