Administrative Assistant - Melbourne, FL

LYNCH OIL; Melbourne (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

Glover Oil in Melbourne, FL is seeking a detail-oriented Administrative Assistant to support daily operations, handle billing, accounts receivable, and customer service across plant and office functions.

You will process invoices, answer phones, manage statements, maintain accurate records, and enter prices in the billing portal and Coupa. Strong Microsoft Office skills, especially Excel and Word, are required for success in this role.

Qualifications

• Proven experience in administrative support or customer service.
• Proficiency in Microsoft Office, especially Excel and Word.
• Excellent verbal and written communication.
• Detail-oriented with strong organizational skills.
• Ability to multitask in a fast-paced environment.
• Experience with billing systems and accounts receivable preferred.

Responsibilities

• Provide professional front counter service, processing invoices for fuel and oil pickups at the plant.
• Answer phones and efficiently process customer orders.
• Address and resolve customer issues related to statements, invoicing, and general inquiries.
• Manage accounts receivable processes and attend bi-weekly AR meetings.
• Complete billing through the Glover Oil billing portal including entering prices, verifying invoices, printing invoices, and processing credit card payments.
• Work with Customer Billing Portals (Coupa) to enter and process invoices.
• Maintain accurate documentation and records.

Skills

Administrative support

Customer service

Multitasking

Communication skills

Attention to detail

Problem-solving

Tools

Microsoft Office

Excel

Word

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Cape Melbourne full time Lynch - Melbourne, Melbourne, FL, US

4 days ago Requisition ID: 2075

Salary Range: $20.00 To $25.00 Hourly

About the Position

We are looking for a detail-oriented Administrative Assistant to join our team at Glover Oil. This position is essential to our daily operations, as it involves providing exceptional customer service while managing various administrative tasks, including billing, filling, accounts receivable, and customer support.

Key Responsibilities

• Provide professional front counter service, processing invoices for fuel and oil pickups at the plant
• Answer phones and efficiently process customer orders
• Address and resolve customer issues related to statements, invoicing, and general inquiries
• Manage accounts receivable processes and attend bi-weekly AR meetings
• Complete billing through the Glover Oil billing portal including entering prices, verifying invoices, printing invoices, and processing credit card payments
• Work with Customer Billing Portals (Coupa) to enter and process invoices
• Maintain accurate documentation and records

Qualifications

• Proven experience in administrative support or customer service
• Strong proficiency in Microsoft Office, particularly Excel and Word (REQUIRED)
• Excellent communication skills, both verbal and written
• Detail-oriented with strong organizational abilities
• Ability to multitask in a fast-paced environment
• Problem-solving skills with a customer-first mindset
• Experience with billing systems and accounts receivable preferred

Personal Attributes

• Professional demeanor and appearance
• Reliable and punctual
• Team player with a positive attitude
• Strong work ethic and commitment to accuracy