Administrative Assistant — Medical Operations & Scheduling

Columbia University in the City of New York; New York (NY); On-site; USD 66,000 - 70,000; Full time

Job summary

Columbia University in the City of New York is seeking an Administrative Assistant to provide advanced administrative and operational support within the Abdominal Organ Transplant division. The role involves triaging communications, coordinating office visits and surgical scheduling, and ensuring regulatory compliance while maintaining efficient patient flow.

The position emphasizes independent judgment in managing clinical, research, and academic priorities, with duties spanning scheduling,

Qualifications

• Bachelor's degree or equivalent in education and experience.
• Intermediate to advanced MS Office skills, Adobe.
• Effective interpersonal and communication skills required.

Responsibilities

• Oversee outpatient and surgical scheduling, optimize provider templates to improve access and revenue.
• Independently resolve scheduling conflicts and workflow disruptions.
• Monitor preoperative clearance to prevent cancellations and revenue loss.
• Analyze clinic volume and scheduling metrics to suggest improvements.
• Coordinate and financially clear diagnostic procedures and surgical appointments.
• Distribute office notes to referring providers.
• Prepare briefing materials and reports for leadership.

Skills

MS Office

Adobe

Interpersonal communication

Social media proficiency

Education

Bachelor's degree or equivalent

Job description

Columbia University in the City of New York is seeking an Administrative Assistant to provide advanced administrative and operational support within the Abdominal Organ Transplant division. The role involves triaging communications, coordinating office visits and surgical scheduling, and ensuring regulatory compliance while maintaining efficient patient flow.

The position emphasizes independent judgment in managing clinical, research, and academic priorities, with duties spanning scheduling,