Administrative Assistant - Medical Group - Waterloo or Mason City - Onsite

Trinity Health; Waterloo (IA); On-site; USD 38,000 - 48,000; Full time

Job summary

MercyOne Health System is seeking a full-time administrative coordinator to manage the day-to-day operations of the department and provide administrative support to senior management, aligning with the system's mission.

Responsibilities include composing and editing materials, supporting boards and administrators, ensuring efficient office operations, and maintaining records. The role requires 3+ years of experience, strong communication, and flexibility to work at Waterloo, IA or Mason City, IA.

Qualifications

• Ability to read, write and understand English; communicate effectively with patients, visitors, staff and physicians.
• 3+ years progressively more responsible experience.
• Detail oriented with ability to prioritize multiple tasks.
• Flexible schedule to meet needs of boards and committees.

Responsibilities

• Composes and edits written material.
• Performs special projects.
• Provides support to governing bodies (boards, clinic governance…).
• Provides support to administrator and others.
• Ensures efficient operation of office.
• Maintains records and adheres to department timelines.

Skills

Communication skills

Detail oriented

Time management

Multitasking

Education

High School plus specialized training: 1-year post-high school in office management

B.A. Preferred

Job description

Employment Type: Full time Shift: Day Shift Description:

Position Purpose

Coordinates the day-to-day administrative operations of the department and provides administrative support for senior management. Adheres to MercyOne’s performance expectations and performs all defined services and other related duties in accordance with the mission of MercyOne.

Job Duties

• Composes and edits written material.

• Performs special projects.
• Provides support to governing bodies (boards, clinic governance…).
• Provides support to administrator and others.
• Ensures efficient operation of office.
• Maintains records and adheres to department time lines.
  

Minimum Qualifications

• High School plus specialized training: minimum of 1-year post-high school education in office management.
• B.A. Preferred
• Requires the ability to read, write and understand the English language, and communicate effectively with patients, visitors, staff and physicians while performing their job duties.
• Minimum of 3 years progressively more responsible experience.
• High language, intermediate math, high reasoning ability.
• Must be detail oriented and able to prioritize multiple tasks.
• Schedule flexible to meet needs of various boards, committees and special events.
  

Hours

Full Time - 40 hours/week

Note: The working location for this position is either Waterloo, IA or Mason City, IA, depending on organizational needs and position placement. Candidates should be comfortable working at either location.

Colleagues ofMercyOneHealth System enjoy competitive compensation with a full benefits package and opportunity for growth throughout the system!

VisitMercyOne Careersto learn more about the benefits, culture, and career development opportunities available to you atMercyOneHealth System’scircleofcare.

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.