Administrative Assistant-Medical

Community Health Center of Buffalo Inc.; Buffalo (NY); On-site; USD 38,000 - 46,000; Full time

Job summary

Community Health Center of Buffalo Inc. is seeking an Administrative Assistant to provide comprehensive administrative support to ensure the efficient operation of our office.

The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask effectively in a fast-paced environment. Experience in the medical field is highly preferred, and proficiency with Microsoft Office is required to manage scheduling, correspondence, and reporting.

Qualifications

• Experience in the medical field is highly preferred
• Proven experience as an administrative assistant or similar role
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Strong organizational skills with the ability to prioritize tasks and meet deadlines
• Excellent written and verbal communication skills
• Ability to maintain confidentiality and exercise discretion
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• High school diploma or equivalent; associate's or bachelor's degree preferred

Responsibilities

• Answer and direct phone calls in a polite and professional manner
• Greet visitors and direct them to the appropriate person or department
• Respond to emails and correspondence in a timely manner
• Schedule appointments and maintain calendars for management
• Prepare and organize documents and reports
• Handle and organize incoming and outgoing mail
• Coordinate travel arrangements and accommodations when necessary
• Maintain office supplies inventory and place orders as needed
• Assist in the preparation of meetings and conferences
• Provide administrative support to various departments as needed

Skills

Medical field experience

Administrative experience

Organizational skills

Written and verbal communication

Confidentiality

Attention to detail

Teamwork

Multitasking

Professional demeanor

Education

High school diploma or equivalent

Associate's or bachelor's degree preferred

Tools

Microsoft Office Suite

Job description

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Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. The Administrative Assistant will provide comprehensive administrative support to ensure the efficient operation of our office. The ideal candidate will have excellent communication skills, a professional demeanor, and the ability to multitask effectively.

Qualifications

• - Experience in the medical field is highly preferred
• - Proven experience as an administrative assistant or similar role
• - Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• - Strong organizational skills with the ability to prioritize tasks and meet deadlines
• - Excellent written and verbal communication skills
• - Ability to maintain confidentiality and exercise discretion
• - Attention to detail and problem-solving skills
• - Ability to work independently and as part of a team
• - High school diploma or equivalent required; associate's or bachelor's degree preferred

Responsibilities

• Answer and direct phone calls in a polite and professional manner
• Greet visitors and direct them to the appropriate person or department
• Respond to emails and correspondence in a timely manner
• Schedule appointments and maintain calendars for management
• Prepare and organize documents and reports
• Handle and organize incoming and outgoing mail
• Coordinate travel arrangements and accommodations when necessary
• Maintain office supplies inventory and place orders as needed
• Assist in the preparation of meetings and conferences
• Provide administrative support to various departments as needed

We are looking for a dedicated professional who thrives in a fast-paced environment and is committed to delivering high-quality work. If you are an organized and detail-oriented individual with strong administrative skills, we would love to hear from you.