Administrative Assistant - Materials Management

NORTHERN VIRGINIA ELECTRIC COOPERATIVE in; Gainesville (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive salary

Health benefits

401(k) retirement plan

Educational Assistance

Vacation and holidays

Job summary

NOVEC is seeking an Administrative Assistant in Materials Management to provide general administrative support to department management, compile reports, prepare budgets, and assist with contracts and RFQs. The role includes inventory receipt and discrepancy resolution with Accounts Payable.

A high school diploma or GED is required, with 2–3 years of related experience in office administration or accounting basics.

Qualifications

• Two to three years of related experience in office administration, secretarial support, or budgeting.
• Proficiency in MS Excel and basic accounting concepts.
• Ability to manage multiple tasks and meet deadlines.
• Strong communication and teamwork abilities.

Responsibilities

• Provide general administrative support to department management and staff.
• Prepare and compile information for department reports, contracts, and budgets.
• Assist in contracts management, RFQ preparation, and accounts payable coordination.
• Maintain department databases, process invoices, and support inventory receipt/discrepancies.

Job description

Administrative Assistant - Materials Management (Administrative)

Energize your future by joining our team at Northern Virginia Electric Cooperative (NOVEC)! NOVEC's mission is to create value for its members, employees and communities by providing safe, reliable electricity and quality products at competitive prices.

NOVEC is a locally owned electric distribution system headquartered in Manassas, VA. NOVEC provides reliable electric service to more than 180,000 homes and businesses in Clarke, Fairfax, Fauquier, Loudoun, Prince William and Stafford counties, the City of Manassas Park, and the Town of Clifton. NOVEC's service reliability is the best in the region with a 99.99% average system reliability.

As a leader on the high-tech frontier, NOVEC is using proven, cost-effective technology to improve productivity and reliability, reduce expenses, and increase cybersecurity a national priority. Todays technology includes what the industry calls \"smart grid\", as well as fiber optics, and mobile workforce.

OVERVIEW

Provides general administrative support to department management and department staff in office administration, daily tasks and operations, and special projects. Compiles and prepares information for department reports, contracts, and budgets. Relieves department management of routine administrative duties such as filing, typing and data entry, making copies, distribution, mailing, etc. Responsible for receiving stock and non-stock items, coordinates resolution of discrepancies with Accounts Payable. Anticipates department needs and plans projects to meet deadlines and ensure efficiency in the department.

DUTIES AND RESPONSIBILITIES

Other related duties may be assigned. An individual must be able to perform each essential duty satisfactorily and effectively. Reasonable accommodation may be available to enable individuals with disabilities to perform essential functions.

Compiles and prepares reports and information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics, and maintaining department databases and software to ensure continuity of accurate and current data and information. Provides technical and general administrative support to department staff and management, to maintain and process department schedules, and reports. Reviews and assists in policy and procedure development to improve organizational effectiveness and department customer service. Assists in the development and implementation of department contracts including preparation of RFQs. Maintains budget files, collects data, prepares budgets as directed, and submits quarterly department variance reports. Researches, reviews, and processes invoices for payment. Works continually towards self-development to maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; benchmarking state-of-the-art practices, and participating in professional societies.

EDUCATION AND EXPERIENCE

A high school diploma or GED is required. Additional specialized/technical training in computers is preferred. Two to three years of related experience and/or training including office administration, secretarial support, database management, financial analysis, budgeting, accounts receivable, accounts payable, collections, and report management is required. Basic understanding of general accounting practices. Intermediate MS Excel skills. Experience with inventory management systems and bar code systems is preferred.

KNOWLEDGE, SKILLS & ABILITIES

Demonstrated ability to function independently in a multi-task environment, as well as part of a team. Demonstrated knowledge of all company policies and procedures as well as all applicable federal, state, and local laws. Demonstrated knowledge of generally accepted accounting principles and mathematical skills. Demonstrated intermediate-level proficiency with general computer operation and Microsoft Office applications. Demonstrated ability to communicate effectively and efficiently with all levels within the organization. Demonstrated ability to anticipate and meet rapidly changing customer and business needs by quickly refocusing and realigning strategic and operational direction. Demonstrated ability to consistently and accurately process data and information and carry out assigned responsibilities with minimum supervision. Demonstrated ability to meet multiple and sometimes conflicting deadlines. Demonstrated ability to handle and maintain the integrity of sensitive material, confidential business data, and human resources information. Demonstrated knowledge of company terms, policies, and procedures to efficiently and effectively direct the flow of information.

WHAT WE OFFER

• Competitive salary and Incentive plan
• Premier health benefits, including an onsite wellness center
• Survivor and Disability benefits
• 401(k) retirement plan with a 4% base salary match and an additional match of your contribution at a rate of 50% up to the first 12%
• Life insurance
• Vacation, Sick and Holiday Leave
• Educational Assistance
• Annual Company Events

NOVEC is an equal opportunity employer and participates in E-Verify. We do not provide sponsorship for this position.

The anticipated starting salary within the posted salary range will be determined based on a variety of factors, including but not limited to the candidate's education, relevant experience, skills, qualifications, certifications, internal equity, and market considerations.