Administrative Assistant, Lower School - Primary Building

Pembroke Hill School; Kansas City (MO); Vor Ort; USD 21.000 - 30.000; Vollzeit

Zusammenfassung

Pembroke Hill School in Kansas City, MO seeks a Lower School Administrative Assistant for the Primary Building (K-2). The role supports the Lower School Division (K-5) as the primary liaison for students, families and teachers, and handles a variety of administrative tasks during a 10-month school year.

Responsibilities include coordinating substitutes, managing mail and records, assisting LS faculty, and providing a welcoming office environment.

Qualifikationen

• HS Diploma or equivalent.
• 2–5 years of experience as an administrative assistant.
• Proficient in MS Office and Google Suite.
• Strong organizational and communication skills.
• Ability to interact with students in grades K-2.

Aufgaben

• Perform administrative support functions requiring judgment, decision making, and problem solving.
• Maintain a safe, welcoming office environment for students and adults.
• Assist and support the Lower School students and faculty.
• Support the LS Division Head and Assistant Division Head.
• Interact professionally with faculty, parents, students and other PHS community members.
• Coordinate substitutes for class/office coverage using the Substitute management system.
• Answer incoming telephone calls and provide assistance.
• Confidentially maintain records for division students and staff.
• Respond to sensitive situations with students, parents and staff.
• Distribute/handle mail and packages.
• Coordinate with Extended Day after school program.
• Other duties as assigned.

Kenntnisse

MS Office

Google Suite

Organizational skills

Communication skills

Student interaction (K-2)

Ausbildung

High School Diploma or equivalent

Tools

Substitute management system

Jobbeschreibung

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Administrative Assistant, Lower School - Primary Building

Job Summary

Pembroke Hill is seeking a lower school Administrative Assistant for the Primary Building (K-2nd grade) on the Wornall campus, directly across from Loose Park. The Lower School Administrative Assistant serves the Lower School Division (K-5) and is the primary liaison for K-2 students, families and teachers and supports the various administrative and other miscellaneous needs for the Lower School. This is a 10 month school year position with school year breaks and year round benefits.

Key Responsibilities

• Proactively perform administrative support functions requiring judgment, decision making, and problem solving.
• Maintain a safe, secure, positive and welcoming office environment for students and adults.
• Assist and support the Lower School (grades K-2) students and faculty.
• Assist and support the LS Division Head and Assistant Division Head.
• Interact positively and professionally with faculty, parents, students and other PHS community members.
• Secure substitutes (internal or external) for class/office coverage in the case of absences using the Substitute management system.
• Answer and assist incoming telephone callers to the division.
• Confidentially maintain records for division students and staff.
• Listen and respond to sensitive situations with students, parents and staff.
• Distribute/ handle mail and packages.
• Coordinate with Auxiliary Programs extended day after school program.
• Other duties as assigned.

Requirements and Qualifications

• HS Diploma or equivalent
• Min. 2-5 years experience as an administrative assistant
• Demonstrated and proven knowledge of MS Office software and Google Suite
• Proven and effective organizational, communication and follow up skills
• Ability to interact and engage with students, grades K-2 (age 6-8 yrs old)

Schedule

This is a 10 month position that begins August 1, and ends after the 2nd week in June. Work hours are Monday through Friday, 7:30 AM - 4:00 PM, with a half-hour lunch break.

Compensation

Compensation is competitive and based on experience and education. This is a 10-month position, paid per hour on a non-exempt basis; compensation is earned during the school year but paid out over a 12-month payroll schedule with benefit eligibility over 12 months while actively employed. Transcripts and verification of previous employment will be required. Benefits include health, dental, retirement match (up to 8%), professional development opportunities, PHS tuition remission, free lunch, and more!

About Pembroke Hill School

Pembroke Hill School is an independent school in Kansas City, Missouri that seeks to fulfill our mission by recognizing that diversity, belonging, equity, and inclusion are integral elements of school and community life. Our mission-inspired goal is together, cultivating each to be a global thinker and valuable member of the PHS community poised to acquire the academic and life skills that make a significant difference for all.

We have newer and updated facilities, excellent resources, and a competitive and comprehensive compensation and benefits package.

Physical Demands for position

The physical demands described here represent those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Ability to sit and stand for extended periods.

Ability to enter data into a computer, to see and read a computer screen and printed material with or without vision aids

Ability to hear and understand speech at normal classroom levels, outdoors, and on the telephone

Ability to speak in audible tones so that others may understand clearly in normal classrooms, outdoors, and on the telephone

Physical ability to lift, carry and/or hold up to 25 pounds to shoulder height and 50 pounds to waist height

Ability to occasionally balance, reach, bend, squat, stoop, or kneel

Specific vision abilities required include close vision, distance vision, ability to adjust focus

Ability to climb stairs, walk, and occasionally run, if required

Pembroke Hill School participates in E- Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. at the time of hire.