Administrative Assistant (Apollo)

Childrens Rescue Fund; New York (NY); On-site; USD 41,000 - 55,000; Full time

Job summary

The Children’s Rescue Fund in Bronx, NY, is seeking an administrative professional to support the Administration Office as the first point of contact, requiring exceptional telephone manners, interpersonal skills, and a positive attitude.

The role involves clerical tasks, CARES system duties for admissions and bed management, billing support, reporting, and filing. Proficiency in MS Office and bilingual English/Spanish are essential for success.

Qualifications

• High School Diploma or GED required.
• Minimum two years of secretarial/clerical experience.
• English and Spanish bilingual abilities required.
• Typing speed of 50 wpm; word processing at 200 strokes per minute.
• Ability to handle confidential information with good judgment and discretion.
• Detail-oriented, highly organized, and able to work independently.
• Ability to manage multiple priorities with strong follow-up skills.
• Excellent project, time management, and presentation skills.
• Excellent verbal and written communication with strong interpersonal skills.
• Proficient in MS Office, Outlook, Excel (intermediate-advanced), PowerPoint, and Adobe.

Responsibilities

• Handle all clerical duties including typing, filing, calendar maintenance, and telephone communications.
• Utilize the DHS CARES system to manage facility bed admissions, discharges, and transfers.
• Assist with facility billing, audits, and reconciliation using CARES.
• Prepare and complete reports.
• Maintain up-to-date filing system for the program.
• Maintain daily school attendance with DOE involvement.
• Order supplies and track distribution.
• Assist staff with filing and related tasks.
• Perform other duties as assigned.

Skills

Typing 50 wpm

Bilingual English/Spanish

Interpersonal skills

Organizational skills

Time management

Multitasking

Oral and written communication

Attention to detail

Education

High School Diploma or GED

Tools

MS Office

Outlook

Excel

PowerPoint

Adobe

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Bronx, NY, US

2 days ago Requisition ID: 3277

Salary: $48,000.00 Annually

The incumbent will be responsible for administrative functions associated with the Administration Office. The individual will function in many instances as the first point of contact with the program, and therefore, must posses exceptional telephone manners,interpersonal skills, and above all apositive attitude.

PRIMARY RESPONSIBILITIES:

• Responsible for all clerical duties up to and including typing, filing, calendar maintenance, meeting schedules and telephone communications.
• Utilizing the Department of Homeless Services (DHS) - Client Assistance and Re-housing Enterprise System (CARES) complete Facility Bed Management, Client admissions, discharges, and transfers discharges.
• Assist with Facility Billing, Audits, Reconciliation, etc. using the DHS CARES System.
• Prepares and completes report.
• Maintain up-to-date and current filing system for the program.
• Maintain daily school attendance with the assistance of the Department of Education Representative.
• Orders supplies and tracks distribution of supplies.
• Assist staff as needed with filing, etc.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS:

• High School Graduate and/or G.E.D.
• Minimum of two (2) years secretarial/clerical responsibilities.
• Ability to communicate in English and Spanish [Bi-lingual].
• Must be capable of accurately typing 50 w.p.m.; Word Processing at 200 strokes per minute.
• Utilizegoodjudgment anddiscretion inthehandlingofconfidentialinformation.
• Mustbedetailoriented, highly organized,andcanworkindependently.
• Abilitytomanagemultipleandshiftingprioritieswithstrongfollow-upskills.
• Excellentprojectmanagement,timemanagementandpresentationskills.
• Excellentoralandwrittencommunication skills coupledwithstronginterpersonalskills.
• ProficientinMSOffice,Outlook,Excel (intermediate to advanced level),PowerPoint,andAdobe.

OTHER REQUIREMENTS:

• May be required to work long hours and a varied schedule.
• Travelling throughout various locations in the New York City area.
• Lifting and moving objects weighing up to 30 pounds several times a week.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EEO Statement – Children’s Rescue Fund is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, gender identity, sexual orientation or protected veteran status.