Administrative Assistant - Law Firm

The Federal Appeals Firm; New Jersey; On-site; USD 42,000 - 53,000; Full time

Benefits offered by this job

401(k) after 1 year

Job summary

The Federal Appeals Firm in East Brunswick, NJ is seeking a full-time Administrative Assistant to support our team with social security disability federal court appeals. You will help with document formatting, filings, data entry, and client communications in a fast-paced legal environment.

The start date is immediate. The firm will move to Matawan, NJ in Oct/Nov; new hire will begin in East Brunswick and transition to the Matawan office once ready.

Qualifications

• Prior administrative or legal support experience preferred, but not required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Exceptional attention to detail and organizational skills.
• Ability to handle confidential materials professionally.
• Team player with a willingness to learn and grow.
• Westlaw proficiency is useful, but we can train.

Responsibilities

• Support the law firm with Verification checks of A.I. assisted output
• Use Westlaw to look up and Verify case citations, quotations, and legal holdings of law that is referenced in legal briefs as part of the aforementioned verification checks
• Support legal staff and paralegals with preparing and formatting court documents and filings
• Assist with electronic filing and service of pleadings and motions
• Maintain and organize case files with accuracy and consistency
• Communicate with clients regarding case updates, documentation, and scheduling
• Perform administrative tasks including data entry, scanning, and document organization
• Coordinate with external vendors and courts as needed
• Perform any other tasks needed by the firm

Skills

Administrative support

Microsoft Office

Communication skills

Attention to detail

Confidentiality

Team player

Tools

Westlaw

Job description

Job Title: Administrative Assistant – The Federal Appeals Firm (Law Firm)

Location:

180 Tices Lane, Suite 204-A, East Brunswick, NJ 08816 (Currently)

Moving to:

100 Matawan Road, Matawan, NJ 07747 (Oct/Nov)

Position Type:

Full-Time, IN-OFFICE (not remote)

Compensation:

$23.00 per hour, base salary. There may also be periodic discretionary bonuses.

About the Role

The Federal Appeals Firm is seeking a full-time Administrative Assistant to support our team in managing Social Security disability federal court appeals. This role provides essential administrative and case management assistance to our legal staff and paralegals. If you are detail-oriented, organized, and interested in working in a fast-paced legal environment, we encourage you to apply.

The anticipated start date is immediate.

The law firm is currently located in East Brunswick, NJ. The law firm is expecting to move to Matawan, NJ, in October or November. A hired candidate will start the position in East Brunswick, but will then transition to the new office in Matawan.

Key Responsibilities

• Support the law firm with Verification checks of A.I. assisted output
• Use Westlaw to look up and Verify case citations, quotations, and legal holdings of law that is referenced in legal briefs as part of the aforementioned verification checks
• Support legal staff and paralegals with preparing and formatting court documents and filings
• Assist with electronic filing and service of pleadings and motions
• Maintain and organize case files with accuracy and consistency
• Communicate with clients regarding case updates, documentation, and scheduling
• Perform administrative tasks including data entry, scanning, and document organization
• Coordinate with external vendors and courts as needed
• Perform any other tasks needed by the firm

Qualifications

• Prior administrative or legal support experience preferred, but not required
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Exceptional attention to detail and organizational skills
• Ability to handle confidential materials professionally
• Team player with a willingness to learn and grow
• Westlaw proficiency is useful, but we can train

Schedule & Compensation

• Full-time: Monday–Friday
• $23.00 per hour. There may also be periodic discretionary bonuses.

Benefits

• Health Insurance is NOT offered.
• Participation in the company 401(k) plan, after 1 year of service.

Equal Employment Opportunity

The Federal Appeals Firm is an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected categories.