Administrative Assistant Law Firm

THE FEDERAL APPEALS FIRM; Matawan (NJ); On-site; USD 47,000 - 51,000; Full time

Benefits offered by this job

401(k) plan after 1 year

Bonus opportunities

Job summary

The Federal Appeals Firm is seeking a full-time Administrative Assistant to support our team in managing Social Security disability federal court appeals. This role is based in New Jersey, currently in East Brunswick, with a planned move to Matawan in October/November.

The position is in-office with immediate start and a compensation of $23.00 per hour plus discretionary bonuses. You will assist with document preparation, client communication, and case management in a fast-paced legal

Qualifications

• Prior administrative or legal support experience preferred, but not required.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office; detail-oriented and organized.

Responsibilities

• Support verification of AI-assisted output.
• Verify case citations and holdings using Westlaw.
• Prepare and format court documents and filings.
• Assist with electronic filing and service of pleadings and motions.
• Maintain and organize case files with accuracy.
• Communicate with clients about case updates and scheduling.
• Data entry, scanning, and document organization.
• Coordinate with external vendors and courts as needed.
• Perform other tasks as needed by the firm.

Skills

Communication skills

Attention to detail

Organizational skills

Team player

Westlaw training

Tools

Microsoft Office

Westlaw

Job description

Job Title: Administrative Assistant – The Federal Appeals Firm (Law Firm)

Location: 180 Tices Lane, Suite 204-A, East Brunswick, NJ 08816 (Currently)

Moving to: 100 Matawan Road, Matawan, NJ 07747 (Oct/Nov)

Position Type: Full-Time, IN-OFFICE (not remote)

Compensation: $23.00 per hour, base salary. There may also be periodic discretionary bonuses.

About the Role

The Federal Appeals Firm is seeking a full-time Administrative Assistant to support our team in managing Social Security disability federal court appeals. This role provides essential administrative and case management assistance to our legal staff and paralegals. If you are detail-oriented, organized, and interested in working in a fast-paced legal environment, we encourage you to apply.

The anticipated start date is immediate.

The law firm is currently located in East Brunswick, NJ. The law firm is expecting to move to Matawan, NJ, in October or November. A hired candidate will start the position in East Brunswick, but will then transition to the new office in Matawan.

Key Responsibilities

• Support the law firm with Verification checks of A.I. assisted output
• Use Westlaw to look up and Verify case citations, quotations, and legal holdings of law that is referenced in legal briefs as part of the aforementioned verification checks
• Support legal staff and paralegals with preparing and formatting court documents and filings
• Assist with electronic filing and service of pleadings and motions
• Maintain and organize case files with accuracy and consistency
• Communicate with clients regarding case updates, documentation, and scheduling
• Perform administrative tasks including data entry, scanning, and document organization
• Coordinate with external vendors and courts as needed
• Perform any other tasks needed by the firm

Qualifications

• Prior administrative or legal support experience preferred, but not required
• Strong written and verbal communication skills
• Proficiency in Microsoft Office (Word, Excel, Outlook)
• Exceptional attention to detail and organizational skills
• Ability to handle confidential materials professionally
• Team player with a willingness to learn and grow
• Westlaw proficiency is useful, but we can train

Schedule & Compensation

• Full-time: Monday–Friday
• $23.00 per hour. There may also be periodic discretionary bonuses.

Benefits

• Health Insurance is NOT offered.
• Participation in the company 401(k) plan, after 1 year of service.

Equal Employment Opportunity

The Federal Appeals Firm is an equal opportunity employer. We welcome all qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or other protected categories.