Administrative Assistant, Las Vegas

Geotechnical & Environmental Services, Inc; Las Vegas (NV); On-site; USD 35,000 - 45,000; Full time

Benefits offered by this job

Employer paid medical, dental, and vision insurance

Flexible work arrangements

Generous paid time off

Gym membership reimbursement

Cell phone reimbursement

Simple IRA matching program

Job summary

A leading environmental services firm in Las Vegas is seeking an Administrative Assistant to perform secretarial and clerical duties. The role involves data entry, document processing, and maintaining office organization. The ideal candidate has a high school diploma and 3 years of clerical experience, with strong communication skills. This position offers several benefits, including employer-paid insurance and paid time off.

Qualifications

• Three years clerical experience is preferred.
• Must have intermediate to advanced technical editing experience.

Responsibilities

• Perform secretarial and clerical duties for all staff members.
• Maintain daily flow of document and data processing.
• Answer telephone and manage communications.

Skills

Word processing

Spreadsheet skills

Excellent written communication

Excellent oral communication

Professional attitude

Telephone etiquette

Education

High school diploma

Job description

Summary:

The administrative assistant performs all secretarial and clerical duties, as needed for all staff members. They will maintain the daily flow of document and data processing, and communication into and out of the office.

Essential Job Functions:

• Data entry and contracting of proposals
• Process documents for distribution
• Answer telephone
• Open and distribute mail
• Run errands and make deliveries
• Keep kitchen, conference room, and lobby fully stocked and clean
• Project filing
• COI requests
• Distribute office supplies to staff
• Create project folders and binders
• Archiving documents
• Assist with computer maintenance
• Assist with postage machine maintenance
• Manage RSVP’s for luncheons/meetings
• Assist in organizing staff events
• Assist with new hire trainings
• Other tasks as assigned

Desired Outcomes or Results:

Maintains the daily flow of documents and data, while meeting required deadlines, and adhering to the company’s established goals, procedures, and professional standards. The administrative assistant works closely with the Administrative Manager and other clerical staff in accomplishing document and data processing and distribution. He or she must be able to respond to the needs of several staff members and clients at once, using tact and diplomacy.

Education, Knowledge, and Skills Required or Desirables:

• High school diploma
• Three years clerical experience
• Word processing and technical edit experience (intermediate to advanced)
• Proficient spreadsheet and database skills
• Excellent written and oral communication skills
• Professional attitude, telephone etiquette, and appearance

What is it like working at GES?

GES is proud of our culture! We work hard at creating an atmosphere where people want to work. We are privileged to be recognized year after year on Zweig’s Best Firm to Work For list. At GES, you can expect to be recognized as a valued and trusted member of our team. As a member of the team, you will get to enjoy these benefits:

• Employer paid medical, dental, and vision insurance
• Access to many options for supplemental insurance
• Flexible work arrangements where it makes sense
• On-the-Job training
• Generous paid time off
• Cell phone reimbursement
• Simple IRA matching program
• Gym membership reimbursement

…and much more!

If you are interested in this position, we encourage you to apply. We understand that the perfect candidate does not exist, so even if you do not check off all our boxes, that’s OK, we would love to connect with you anyway. If you have questions about this position, please reach out to [e-mail].