Administrative Assistant Lab

Meritus Health; Hagerstown (MD); On-site; USD 40,000 - 52,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

Paid time off

401k

Education assistance

Employee assistance program

Shift differential

Job summary

Meritus Medical Laboratory in Maryland is seeking an Administrative Assistant to support daily laboratory operations, providing administrative, clerical, and customer service support to laboratory leadership and staff.

The role involves coordinating communications, maintaining records, assisting with payroll and timecard administration, scheduling, and ensuring confidential handling of sensitive information.

Qualifications

• Strong verbal and written communication skills are required.
• Excellent organizational, multitasking, and time-management abilities are essential.
• Demonstrated attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism in all interactions.
• Strong problem-solving and critical-thinking skills.

Responsibilities

• Provide comprehensive administrative support to laboratory leadership and staff.
• Prepare, edit, and maintain correspondence, reports, presentations, meeting materials, and departmental documentation.
• Answer and direct telephone calls, respond to inquiries, relay messages, and greet visitors professionally.
• Coordinate meetings, maintain calendars, and assist with scheduling activities.
• Maintain organized filing systems and departmental records in accordance with organizational standards.
• Process incoming and outgoing mail and communications.
• Assist with payroll support functions, timecard administration, staff scheduling, and departmental documentation.
• Gather, organize, and manage information from verbal, written, and electronic sources.
• Exercise sound judgment when handling confidential information and sensitive records.
• Collaborate effectively with laboratory staff and other departments to support operational goals.
• Participate in special projects and other administrative duties as assigned.

Skills

Verbal communication

Written communication

Organizational skills

Multitasking

Time management

Attention to detail

Confidentiality

Problem-solving

Critical thinking

Education

High School Diploma or GED

Associate degree or vocational training

Job description

Position Summary

Meritus Medical Laboratory is seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of the laboratory department. This position provides administrative, clerical, and customer service support to laboratory leadership and staff. The Administrative Assistant plays a key role in maintaining efficient office operations, coordinating communications, managing records, and supporting departmental initiatives.

Position Summary

Meritus Medical Laboratory is seeking a highly organized and detail-oriented Administrative Assistant to support the daily operations of the laboratory department. This position provides administrative, clerical, and customer service support to laboratory leadership and staff. The Administrative Assistant plays a key role in maintaining efficient office operations, coordinating communications, managing records, and supporting departmental initiatives.

Responsibilities

• Provide comprehensive administrative support to laboratory leadership and staff.
• Prepare, edit, and maintain correspondence, reports, presentations, meeting materials, and departmental documentation.
• Answer and direct telephone calls, respond to inquiries, relay messages, and greet visitors professionally.
• Coordinate meetings, maintain calendars, and assist with scheduling activities.
• Maintain organized filing systems and departmental records in accordance with organizational standards.
• Process incoming and outgoing mail and communications.
• Assist with payroll support functions, timecard administration, staff scheduling, and departmental documentation.
• Gather, organize, and manage information from verbal, written, and electronic sources.
• Exercise sound judgment when handling confidential information and sensitive records.
• Collaborate effectively with laboratory staff and other departments to support operational goals.
• Participate in special projects and other administrative duties as assigned.

Qualifications Required

• High School Diploma or GED.
• Minimum of three years of administrative or office experience; additional education may be substituted for experience.
• Strong verbal and written communication skills.
• Excellent organizational, multitasking, and time-management abilities.
• Demonstrated attention to detail and accuracy.
• Ability to maintain confidentiality and professionalism in all interactions.
• Strong problem-solving and critical-thinking skills.

Preferred

• Associate degree, vocational training, or other post-secondary education.
• Previous experience in a healthcare, laboratory, or clinical environment.
• Experience supporting departmental leadership and managing administrative processes.

Knowledge, Skills & Abilities

• Strong interpersonal and customer service skills.
• Ability to communicate effectively with individuals at all levels of the organization.
• Proficiency with business software and office technology.
• Ability to prioritize competing responsibilities in a fast-paced environment.
• Capability to work independently while contributing to a collaborative team environment.
• Ability to create, edit, and manage professional business communications and records.
• Commitment to delivering high-quality work with accuracy and attention to detail.

Why Join Meritus?

At Meritus, we are committed to supporting exceptional patient care through teamwork, service excellence, and operational efficiency. As an Administrative Assistant within Laboratory Services, you will play an important role in supporting laboratory operations and contributing to the success of a dedicated healthcare team.

Caring for Our Team

We offer a comprehensive benefits package to support our employees' well-being and professional growth. Benefits include health, dental, and vision insurance available starting the 1st of the month following date of hire, along with life insurance, & short and long-term disability coverage. Paid Time Off begins accruing from day one, and we also provide a 401k plan, an education assistance program, and an employee assistance program. Additionally, employees working evening, night, or weekend shifts may be eligible for a shift differential, adding even more value to your role.

Happy to Help

At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.