Accounts Payable Associate

Fast Enterprises, LLC; Northern (KY); On-site; USD 65,000 - 70,000; Full time

Benefits offered by this job

401(k) matching

Performance-based bonuses

Health/dental/vision fully paid

Sabbatical program (FAST Pause)

Paid parental leave

Paid holidays and vacation

Gift matching program

Team-building activities

Job summary

Fast Enterprises is seeking an Accounts Payable Associate to maintain financial health through processing invoices, payments, and vendor management. The role requires attention to detail, ability to operate in a fast-paced corporate office, and experience with high-volume AP processes.

The successful candidate will handle 3-way matching, EFT/ACH payments, tax compliance, and reconciliations, with hybrid work after in-office training. Salary range $65,000–$70,000 USD per year.

Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Proficiency in Microsoft Office Suite, with strong Excel skills (pivot tables, VLOOKUP, and reconciliation functions).
• Experience with accounting software such as Sage, Microsoft Dynamics 365, SAP, or Oracle NetSuite (preferred).
• Familiarity with Concur for expense management and credit card reconciliation (preferred).
• 0-2 years of experience in accounts payable, accounting, or a related financial role.
• Strong attention to detail and accuracy, with the ability to manage high-volume transactions efficiently.
• Excellent problem-solving and analytical skills, with the ability to identify and resolve discrepancies proactively.
• Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.

Responsibilities

• Invoice Processing & Data Entry: Review and process high-volume accounts payable invoices.
• Verify and apply appropriate sales and use taxes to invoices based on jurisdictional requirements.
• Three-way matching (purchase order, invoice, receipt) to ensure invoice accuracy.
• Maintain and update vendor records with accurate payment and tax information.
• Process EFTs and ACH payments in domestic and foreign currencies.
• Reconcile credit card transactions in Concur and Excel; resolve discrepancies.
• Prepare and process check payments and monthly AP reconciliations.
• Vendor & Internal Communication: serve as a point of contact for invoice inquiries and disputes.
• Collaborate with Procurement and Finance to resolve invoicing issues.
• Provide exceptional customer service to employees and vendors.
• Tax Compliance & Reporting: Prepare and file monthly sales tax returns across multiple states and cities.
• Conduct tax rate research to ensure correct rates.
• Prepare annual 1099 forms.
• Process Improvement & Accounting Support: Identify opportunities to streamline AP processes.
• Assist in internal audits and compliance reviews.
• Support accounting and admin teams with ad hoc analyses.

Skills

Excel advanced

VLOOKUP

Reconciliation

Vendor management

Attention to detail

Communication skills

Education

Bachelor's degree in Accounting

Tools

Sage

Microsoft Dynamics 365

SAP

Oracle NetSuite

Concur

Job description

Overview

Fast Enterprises is a provider of essential software and services for citizens and government. In 1998, we changed the way government revenue agencies support their business with the introduction of GenTax®. We have expanded beyond Tax and now also perform implementations for Motor Vehicle, Driver License, Unemployment Insurance, and Child Support Engagement agencies.

Your FAST career has a meaningful and lasting social impact. FAST offers a collaborative in-office problem-solving environment.

Qualified candidates will join our team at our headquarters in Centennial, CO. This role will be hybrid (3 days in-office) after in-office training.

Responsibilities

As an Accounts Payable Associate, you will be essential in maintaining the financial health of our organization by ensuring accurate and timely processing of invoices, payments, and vendor management. The ideal candidate will be detail-oriented and proactive, have strong organizational skills, corporate office experience, and the ability to thrive in a dynamic, fast-paced environment.

Invoice Processing & Data Entry

• Review and process high-volume accounts payable invoices, ensuring proper coding, authorization, and compliance with company policies.
• Verify and apply appropriate sales and use taxes to invoices based on jurisdictional requirements.

• Perform three-way matching (purchase order, invoice, and receipt) to ensure invoice accuracy before processing payments.

• Maintain and update vendor records, ensuring accurate payment details, tax information, and compliance documentation.

Payments & Reconciliations

• Process electronic fund transfers (EFTs) and ACH payments in both domestic and foreign currencies, ensuring timely and accurate processing.

• Reconcile credit card transactions in Concur and Microsoft Excel, identifying and resolving discrepancies.

• Prepare and process check payments, ensuring timely distribution and proper documentation.

• Perform monthly reconciliation of accounts payable transactions, resolving discrepancies and ensuring data integrity.

Vendor & Internal Communication

• Serve as a point of contact for vendors, managing invoice inquiries, payment discrepancies, and dispute resolution professionally and efficiently.

• Partner with internal departments such as Procurement and Finance to resolve invoicing and payment issues.

• Provide exceptional customer service to employees and vendors by addressing inquiries with accuracy and professionalism.

Tax Compliance & Reporting

• Prepare and file monthly sales tax returns across multiple states and cities, ensuring compliance with tax laws and regulations.

• Conduct tax rate research to verify that appropriate rates are applied to invoices.

• Prepare annual 1099 forms, ensuring compliance with IRS reporting requirements.

Process Improvement & Accounting Support

• Identify opportunities to streamline accounts payable processes, enhance automation, and improve efficiency.

• Assist in internal audits and compliance reviews, ensuring adherence to financial controls and company policies.

• Provide support to the Accounting and Administrative teams with special projects, reporting, and ad hoc financial analysis as needed.

Qualifications

Education & Certifications

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.

Technical Skills

• Proficiency in Microsoft Office Suite, with strong Excel skills (pivot tables, VLOOKUP, and reconciliation functions).

• Experience with accounting software such as Sage, Microsoft Dynamics 365, SAP, or Oracle NetSuite (preferred).

• Familiarity with Concur for expense management and credit card reconciliation (preferred).

Experience & Soft Skills

• 0-2 years of experience in accounts payable, accounting, or a related financial role.

• Strong attention to detail and accuracy, with the ability to manage high-volume transactions efficiently.

• Excellent problem-solving and analytical skills, with the ability to identify and resolve discrepancies proactively.

• Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams.

• Ability to work independently while also collaborating with cross-functional teams.

• A proactive and adaptable mindset, with a willingness to take on new challenges and improve processes.

FAST Benefits

• Throughout your career, you will be rewarded through our merit-based pay structure, 401(k) matching program, and performance based bonuses.
• Our exceptional benefits package includes coverage for FASTies and their families. Health, dental, and vision insurance are 100% employer-paid, providing the peace of mind of top coverage without financial burden.
• Sabbatical program, known as the FAST Pause. This program provides you with a month of paid leave to pursue your passions and recharge in any way you would like.
• We provide paid parental leave.
• We provide paid holidays, as well as vacation and sick time.
• Our gift matching program matches annual volunteer hours or monetary donations.
• Team-building activities are offered throughout the year.
• Make a difference by driving meaningful and positive change in government agencies.

Want More Information?

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FAST is an equal opportunity employer.

Voluntary Self-Identification Information is requested for U.S. applicants during the application process.

Salary to be determined by the education, experience, knowledge, skills, abilities, and location of the applicant.

Fast Enterprises is committed to the full inclusion of all qualified individuals. As part of this commitment, Fast Enterprises will ensure that persons with disabilities are provided reasonable accommodations for the hiring process. If reasonable accommodation is needed, please [e-mail].

This position is expected to close on October 7th, 2026, though the posting may be extended if the role is not yet filled. Before you submit any documentation with your application, you can redact information that identifies your age, date of birth, or date of attendance at or graduation from an educational institution.

Please note, we cannot consider candidates who will require visa sponsorship now, or in the future in the United States or Canada.

Pay Range

USD $65,000.00 - USD $70,000.00 /Yr.