Administrative Assistant - Juvenile Justice

Eliot Community Human Services; Brewster (MA); On-site; USD 26,000 - 28,000; Full time

Benefits offered by this job

Generous Paid Time Off

Comprehensive Benefits

Retirement Savings

Wellness & Family Support

Financial Security

Professional Growth

Job summary

Eliot Community Human Services is seeking an organized Administrative Assistant to support program operations in a fast-paced, compliance-driven environment. The role emphasizes accurate records, scheduling, and professional communication.

The ideal candidate will have a strong admin background, be proactive, dependable, and capable of handling multiple tasks while maintaining confidentiality and privacy standards.

Qualifications

• High school diploma or equivalent required, plus relevant admin experience.
• Experience supporting program operations and regulatory compliance is preferred.
• Ability to manage multiple tasks in a fast-paced environment is essential.

Responsibilities

• Maintain personnel files, payroll, billing, and program documentation.
• Manage calls, appointments, emails, mail, and visitor schedules.
• Oversee supply inventory, purchases, and receipts.

Skills

Administrative support

Organizational skills

Communication skills

HIPAA compliance

Education

High school diploma or equivalent

Business school certificate

Tools

Microsoft Office

Job description

Join Eliot – A Place to Belong, Grow, and Inspire Change

At Eliot, your work has purpose. You’ll be part of a compassionate, mission-driven team committed to resilience, empowerment, and lasting change. We foster an inclusive workplace where all backgrounds and perspectives are valued, creating a culture of belonging and professional growth.

Benefits at Eliot

• Generous Paid Time Off – Vacation, sick time, and paid holidays
• Comprehensive Benefits – Medical, dental, and vision plans
• Retirement Savings – 401(k) with employer match
• Wellness & Family Support – Discounted fitness services and access to trusted childcare resources
• Financial Security – 100% company-paid life and accidental death insurance
• Professional Growth – Ongoing training, career advancement programs, tuition reimbursement, and leadership development

Eliot is seeking an organized and detail-oriented Administrative Assistant to support our program operations. The Administrative Assistant will manage a variety of administrative, clerical, and organizational tasks to ensure the smooth functioning of the program and compliance with all regulatory requirements.

The ideal candidate is a highly organized and detail-oriented professional with a strong background in administrative support. They are proactive, dependable, and capable of independently managing multiple tasks in a fast-paced environment.

Responsibilities

• Maintain accurate and up-to-date personnel files, payroll, billing, and program documentation.
• Manage communications including phone calls, appointments, emails, mail, and visitor schedules.
• Oversee supply inventory, purchasing, vehicle maintenance records, and program credit card and receipts.
• Attend staff meetings, take minutes, and assist in program reporting for funding, licensing, and regulatory agencies.
• Support data entry, incident reporting, outcome tracking, and satisfaction surveys billing documentation.
• Maintain professional boundaries, confidentiality, and adherence to agency policies, including HIPAA and Corporate Compliance.
• Serve as a positive and professional role model for staff, residents, and families.

Qualifications

• High school diploma and 2+ years administration experience, or business school with 1+ year administration experience.
• Must be at least 21 years old with a valid driver’s license.
• Ability to work a flexible schedule in a fast-paced, high-stress environment; meet all background and credentialing requirements.

Schedule: 9am-5pm, Monday-Friday

Hourly Rate: $19.50 USD - $19.50 USD

At Eliot, we are committed to supporting you at every stage of your career, providing opportunities for growth, purpose, and community. We foster belonging in the workplace by identifying and removing barriers that may prevent individuals of all backgrounds from reaching their full potential, advancing into leadership roles, and fully engaging at all levels of the organization.