Administrative Assistant Junior

UIC Government Services and the Bowhead Family of Companies; Arlington (VA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k) retirement plans

Paid time off

Job summary

Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions including drafting and routing correspondence, scheduling appointments, organizing and maintaining files, and providing information to callers. The role supports executive staff and may require independent research and briefing chart preparation.

The position may involve travel arrangements via the Defense Travel System and other duties as assigned.

Qualifications

• High School diploma or GED required with 1+ year in a customer/business oriented role.
• Proficiency in Microsoft SharePoint and the MS Office Suite (Outlook, Word, Excel, PowerPoint) expected.

Responsibilities

• Perform routine administrative tasks such as drafting and routing correspondence.
• Schedule appointments and manage files; provide information to callers.
• Support executive staff with office management and travel arrangements as needed.

Skills

Customer service

Administrative support

Secretarial duties

Education

High School diploma or GED

Tools

Defense Travel System

Microsoft SharePoint

Microsoft Office Suite

Job description

Overview

Bowhead is seeking an Administrative Assistant, Junior, to perform routine administrative functions such as drafting and routing correspondence, scheduling appointments, organizing and maintaining files, or providing information to callers.

Responsibilities

NAVAIR Specific Requirements:

• In addition to secretarial duties (filing, taking phone calls, scheduling appointments, making travel arrangements using the Defense Travel System), this position will provide administrative support to executive staff with office management.
• The Administrative Assistant may be required to work independently on projects requiring research and preparation of briefing charts and other presentation materials.
• Other duties as assigned.

Qualifications

• A High School diploma or GED is required at a minimum in addition to atleast one (1+) year of experience in a customer and business oriented position
• Must be proficient with Microsoft Sharepoint and the standard Microsoft Office Suite (e.g., Outlook, Word, Excel, and PowerPoint).

Physical Demands:

• Must be able to lift up to 25 pounds
• Must be able to stand and walk for prolonged amounts of time
• Must be able to twist, bend and squat periodically

SECURITY CLEARANCE REQUIREMENTS: Must be able to obtain a security clearance at the Secret level. US Citizenship is a requirement for Secret clearance at this location.

Applicants may be subject to a pre-employment drug & alcohol screening and/or random drug screen, and must follow UIC’s Non-DOT Drug & Alcohol Testing Program requirements. If the position requires, an applicant must pass a pre-employment criminal background history check. All post-secondary education listed on the applicant’s resume/application may be subject to verification.

Where driving may be required or where a rental car must be obtained for business travel purposes, applicants must have a valid driver license for this position and will be subject to verification. In addition, the applicant must pass an in-house, online, driving course to be authorized to drive for company purposes.

UIC is an equal opportunity employer. Ukpeaġvik Iñupiat Corporation (UIC) considers all applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender or gender identity, pregnancy, national origin, age, disability, military/veteran status, marital status, genetic information, or any other legally protected status EOE/D/V. Pursuant to The Alaska Native Claims Settlement Act 43 U.S.C. Sec. 1601 et seq., and subject to other state and federal requirements, UIC and its subsidiaries may legally grant certain preference in employment opportunities to UIC Shareholders and their Descendants. Please view Equal Employment Opportunity posters here .

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

UIC Government Services (UICGS / Bowhead) provides innovative business solutions to federal and commercial customers in the areas of engineering, maintenance services, information technology, program support, logistics/base support, and procurement. Collectively, the fast-growing Bowhead Family of Companies offers a breadth of services which are performed with a focus on quality results. Headquartered in Springfield, VA, we are a fast-growing, multi-million-dollar company recognized as a top Alaska Native Corporation providing services across the Department of Defense and many federal agencies. Bowhead offers competitive benefits including medical, dental, vision, life insurance, accidental death and dismemberment, short/long-term disability, and 401(k) retirement plans as well as a paid time off programs for eligible full-time employees. Eligible part-time employees are able to participate in the 401(k) retirement plans and state or contract required paid time off programs.

ID 2025-22424

Category Admin/Office Support

Location : Location US-VA-Arlington

Clearance Level Must Be Able to Obtain Secret

Minimum Clearance Required N/A

Travel Requirement Less than 10%

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