Administrative Assistant IV - Pharmacy Admin

University-of-Rochester; City of Rochester (NY); On-site; USD 62,358,000 - 87,425,000; Full time

Job summary

University of Rochester is seeking an Administrative Assistant to support a singular leader within the leadership career stream. The role requires meticulous calendar management, scheduling high-level meetings, and coordinating travel arrangements.

The incumbent will handle confidential information and provide general administrative support across departments. Responsibilities include preparing reports, editing documents, and coordinating requisitions for services and staff.

Qualifications

• Associate's degree required; 2 years of relevant admin experience preferred
• Strong organizational and time-management skills
• Proficiency in Microsoft Office and office software

Responsibilities

• Manages calendars and coordinates meetings and travel
• Provides general administrative support and document preparation
• Handles confidential information with discretion and professionalism

Skills

Calendar management

Travel arrangements

Verbal & written communication

Microsoft Office

Education

Associate's degree

Bachelor's degree preferred

Tools

Microsoft Office

Job description

As a community, the University of Rochester is defined by a deep commitment to Meliora - Ever Better. Embedded in that ideal are the values we share: equity, leadership, integrity, openness, respect, and accountability. Together, we will set the highest standards for how we treat each other to ensure our community is welcoming to all and is a place where all can thrive.Job Location (Full Address):120 Corporate Woods, Rochester, New York, United States of America, 14623Opening:Worker Subtype:RegularTime Type:Full timeScheduled Weekly Hours:40Department:500160 Pharmacy SMHWork Shift:UR - Day (United States of America)Range:UR URG 106 HCompensation Range:$21.78 - $30.53The referenced pay range represents the minimum and maximum compensation for this job. Individual annual salaries/hourly rates will be set within the job's compensation range, and will be determined by considering factors including, but not limited to, market data, education, experience, qualifications, expertise of the individual, and internal equity considerations.Responsibilities:Serves as administrative assistant to a singular leader whose role is within the leadership career stream. Provides general administrative support. Maintains and files reports and other information. Schedules and coordinates logistical support for conference calls and meetings. Makes travel arrangements. Provides word processing and other document preparation services. Locates and retrieves information in support of management and technical staff.ESSENTIAL FUNCTIONSManages complex calendars, schedules high-level meetings, and coordinates travel arrangements. With general guidance as to priorities, manages the time and calendar of a leader, choosing or recommending among competing demands on time, referring matters to be handled by others, controlling access as needed.Under general direction as to policies and regulations, manages the clerical records and other support services.Represents assigned leader in contact with internal and external partners as needed, frequently anticipating the leaders instructions, preferences and concerns, and obtaining reports or recommendations.Anticipates the needs from and obtains background material for decisions. Conducts research and compiles data for reports and presentations. Edits and checks accuracy of material for reports, correspondence, publications, and speeches. Prepares and signs routine correspondence. Composes correspondence on policy or other substantive matters.Represents the college or department in requisitioning and arranging for administrative and other service, including support staff, space, equipment, and supplies. Serves on committees concerned with administrative reports. Edits and publishes notices, departmental regulations, announcements, and minutes of department meetings.Coordinates the clerical and other support services of the office. May supervise up to two other administrative staff.Handles confidential and sensitive information with discretion.Assists in planning, coordinating, and executing departmental projects and events.Other duties as assigned.MINIMUM EDUCATION & EXPERIENCEAssociate's degree and 2 years of relevant administrative experience requiredBachelor's degree preferredOr equivalent combination of education and experienceKNOWLEDGE, SKILLS AND ABILITIESAbility to maintain confidentiality requiredExceptional organizational, time management and administrative skills requiredStrong communication skills, both verbal and written requiredStrong technical skills, including a high level of proficiency in Microsoft Office requiredThe University of Rochester is committed to fostering, cultivating, and preserving an inclusive and welcoming culture to advance the University’s Mission to Learn, Discover, Heal, Create – and Make the World Ever Better. In support of our values and those of our society, the University is committed to not discriminating on the basis of age, color, disability, ethnicity, gender identity or expression, genetic information, marital status, military/veteran status, national origin, race, religion, creed, sex, sexual orientation, citizenship status, or any other characteristic protected by federal, state, or local law (Protected Characteristics). This commitment extends to non-discrimination in the administration of our policies, admissions, employment, access, and recruitment of candidates, for all persons consistent with our values and based on applicable law.