Administrative Assistant IV - LEAD

Cook County State's Attorney Office; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

The Cook County State's Attorney Office is seeking an Administrative Assistant IV to support the LEAD division and the Special Prosecutions Bureau. The role involves preparing correspondence, processing indictments, and assisting with various administrative duties in a fast-paced legal environment.

Candidates should have strong communication, organization, and multitasking skills, with proficiency in Microsoft Office and familiarity with SharePoint and CRIMES.

Qualifications

• Excellent verbal and written communication, plus strong organizational and multi-tasking abilities.
• Proficiency in Microsoft Office applications is required.
• Working knowledge of SharePoint and CRIMES is preferred.

Responsibilities

• Prepare correspondence including memoranda, letters, motions, and subpoenas.
• Process indictments in the CRIMES system and update related records.
• Prepare monthly and year-end reports and maintain filing systems.
• Assist with reception duties, cover shifts, and support the LEAD division and Special Prosecutions Bureau.

Skills

Verbal and written communication

Organizational skills

Multi-tasking

Microsoft Office

SharePoint

Tools

SharePoint

CRIMES

PROMIS

I-Clear

Job description

Should you have any questions concerning:

The Administrative Services Bureau, please call 312-603-1880

oremail to [e-mail]

Legal hiring for State Attorneys can be directed to

Careers At Cook County State's Attorney Office

Welcome to the Cook County State's Attorney Office Job Board. As one of the largest legal services providers in the nation employing over 700 attorneys, we are committed to not only upholding the law and safeguarding the rights of all citizens, but also fostering a diverse and inclusive work environment that reflects the community we serve.

Whether you are a seasoned professional or just starting your career, the Cook County State's Attorney's Office provides a wealth of opportunities to make a difference and serve the community. We are looking for dedicated individuals who are passionate about justice, equity, and public service.

Our Job Board is regularly updated with opportunities across a range of roles, from legal and administrative to investigative. Each role is integral to our mission and contributes significantly to our office's effectiveness.

By joining our team, you will be part of a dynamic workforce that values integrity, professionalism, and collaboration. You will have the chance to work on meaningful cases, learn from experienced colleagues, and contribute to creating a safer and more just Cook County.

Explore our current openings below and find where you fit in our mission to pursue justice and serve the public.

To do justice in the pursuit of thriving, healthy, and safe communities.

Our Vision:

We're committed to creating a safer, stronger Cook County. That means approaching every case with integrity, demanding accountability, and increasing our presence in the community. Our success is not measured convictions. We believe in doing what's right - fighting for the best, fairest outcomes, whatever form that takes. It's our responsibility to address the historic inequities in our justice system. Everyone deserves a fair shot at justice, regardless of their zip code, paycheck, or the color of their skin.

Job Title: Administrative Assistant IV #476 (Re-Post)

Reports to:Office Manager/Administrative Supervisor

Grade:14

Status: Full-Time/Union

Level: Entry (This may vary for internal candidates only)

Location: 2650 S. California/Leighton Courthouse

Bureau: Administrative Services

Division/Unit: LEAD (Law Enforcement Accountability Division

Primary Function:

Provide administrative support to ASAs in the LEAD (Law Enforcement Accountability Division) and Gun Crime Strategies unit along with all ASAs in the Special Prosecutions Bureau.

Working Environment: Hours: Monday – Friday 8:30 a.m. to 4:30 p.m.

Physical Requirements

Light Work: The position requires the ability to stand or walk frequently, often for extended periods. You may need to lift, carry, push, or pull objects weighing up to 20 pounds regularly, and occasionally heavier items. The job may also involve a significant amount of walking or standing relative to sedentary roles.

Duties and Responsibilities:

Qualifications:

• Prepare correspondence including, but not limited to, memorandum, letters, motions, police letters, witness letters, pen letters, etc.
• Process indictments in the CRIMES system
• Prepare Felony Trial and Grand Jury subpoenas
• Prepare Orders for consensual overhears, Pen registers, and retention and review
• Updating close memos in LERU SharePoint as memos are received back from ILSAAP
• Send ILSAAP documents via FedEx
• Enter all new cases into special Prosecutions CL Database
• Prepare monthly and year end reports
• Send and retrieve closed files to/from Warehouse using file system
• Relieve Receptionist as needed
• Cover shifts and/or assist with assignments within the Bureau
• Interact regularly with State’s Attorney’s Office employees and personnel of outside agencies
• Maintain confidentiality of information and systems
• Online/phone/mail complaints- manage the intake forms/complaints received by creating open folders, looking up case info (if any), rap sheets, arrest reports and any add'l info regarding the incidents/ complainant, communicating w/complainant regarding status of complaints, logging all info in LERU spreadsheet, closing complaints out and moving folders to 'Closed submissions'
• Law Enforcement Officer arrest log- inputting data from notification forms received from all SAO ASA's
• regarding LEO arrests into spreadsheet, monitoring court dates and updating statuses through disposition
• Perform additional duties and responsibilities as assigned

Required:

• The candidate must have excellent verbal and written communication skills, excellent organizational skills and the ability to multi-task.
• Proficiency in Microsoft Office applications required.
• Working knowledge of SharePoint and CRIMES

Preferred:

• Working knowledge of Leads, PROMIS, and I-Clear.
• Typing speed of 50+wpm.

EEO Message: The Cook County State’s Attorney’s Office (CCSAO) is an equal opportunity employer, which seeks to recruit, develop, and retain the most talented people from a diverse candidate pool. The CCSAO does not discriminate on the basis of race, color, religion, sex, pregnancy, national origin, age, physical and mental disability, sexual orientation, gender identity, gender expression, and any other characteristic protected by federal, state, or local law. Upon request, the CCSAO will provide reasonable accommodation for qualified individuals due to a disability or pregnancy. The EEOP report can be found on our website at www.cookcountystatesattorney.org.