Administrative Assistant IV - Academic Success

University of Nevada, Las Vegas (UNLV); Las Vegas, Northern (NV, KY); Hybrid; USD 45,000 - 55,000; Full time

Benefits offered by this job

PERS retirement plan

Vacation and sick leave

12 paid holidays

Educational benefits

Health insurance plans

Tuition discounts

Job summary

UNLV's Office of Academic Success seeks an experienced administrative professional to support the AVP of Academic Success. Responsibilities include handling communications, budgeting, calendar management, and coordination of events and projects.

The role requires strong organizational skills, attention to confidentiality, and the ability to adapt to changing priorities. Key duties include preparing agendas, screening calls, maintaining monthly budget reports, and processing P-Card purchases with

Qualifications

• High school diploma or equivalent with 4 years of progressively responsible relevant work experience.
• Experience providing administrative/support to professional staff and management.
• Experience coordinating communications between the manager, staff and program clients; budgeting and reporting responsibilities.

Responsibilities

• Assist and support the AVP of Academic Success with special projects and events.
• Screen AVP calls/emails, relay messages, prepare meeting agendas and correspondence.
• Assist with budget development and compile information on expenditures.
• Serve as P-Card holder and reconcile statements.
• Maintain inventory and office equipment; represent the office at events.
• Monitor AVP calendar and alert to potential issues.
• Maintain monthly budget reports and develop data analysis spreadsheets.
• Compile data and draft narrative reports and announcements.
• Develop and implement recordkeeping systems and ensure information is accessible.

Skills

Administrative support

Calendar management

Budgeting

Communication

P-Card processing

Education

High school diploma or equivalent

Tools

Spreadsheets

Budget software

Job description

Position Summary

• Assist and support the AVP of Academic Success in a timely and efficient manner.
• Effectively support the AVP with special projects and events that support the work and mission of the office, subdivision, and college.
• Ensure effective communication by screening the AVP calls/emails, relay messages, prepare meeting agendas, meetings, and other correspondence.
• Assist the AVP with the budget development by compiling information to support projected expenditures in specific areas, such as wages, operating costs, and travel costs.
• Serve as a P-Card holder for the unit, completing purchases and reconciling statements.
• Properly maintain, supply, and discard office equipment; represent the Office of Academic Success at internal and external events.
• Continually monitor and update the AVP's calendar, alert AVP to potential issues.
• Maintain, update, and track monthly budget reports.
• Research and obtain data internally and externally as requested.
• Assist professional staff with projects and assignments.
• Compile and summarize information, compose narrative reports, announcements, correspondence, findings of fact and other materials using appropriate grammar, punctuation, spelling and syntax.
• Compile, organize and consolidate financial and statistical data required to assist in the development of the budget of a major work unit; analyze and reconcile numerical data and narrative information; develop spreadsheets to facilitate data analysis; compile cost sheets; prepare reports and budget documents according to specific instructions from the Budget Office.
• Develop and implement effective and efficient record keeping systems and ensure that information is logically organized, appropriately cross referenced, and accessible to users.
• Provide reliable assistance as needed to all areas within Academic Success.
• Properly maintain inventory of supplies and resources for the Office.
• Share job knowledge with coworkers in a positive manner; promote a secure and safe work environment by observing safety practices and reporting any possible safety or security manners to the AVP.
• Be flexible and open to changes in workflow, processes, personnel, and structures.
• Protect and maintain confidentiality.
• Identify professional development activities for self and other staff in the Office.
• Maintain records and track the progress and outcome of legislative proposals, grievances, contracts, personnel and project activities; develop and implement effective and efficient recordkeeping systems and ensure that information is logically organized, appropriately cross-referenced, and accessible to users; ensure confidentiality of sensitive information which is not part of the public record.

Minimum Qualifications

Graduation from high school or equivalent education and four years of progressively responsible relevant work experience which included experience in one or more of the following areas: providing administrative/program support to professional staff and management; performing secretarial duties in support of a manager; coordinating communications between the manager, staff and program clientele; supervision of subordinate staff; researching information from internal and external sources; OR one year of experience as an Administrative Assistant III in Nevada State service; OR an equivalent combination of education and experience as described above.

Weekly Hours

Monday - Friday 8am-5pm.

Salary Range

Classified Grade 29, Step 1 - $50,153.76

Benefits

The College of Southern Nevada offers a generous benefit package, including an excellent 19.25% PERS retirement plan (a defined benefit plan), vacation & sick leave benefits, 12 paid holidays, educational benefits, and health insurance plans that can be added with flexible spending accounts or health savings accounts. Supplemental options (long term care, short term disability, and legal). Tuition discounts at the Nevada System of Higher Education (NSHE) institutions. As well as tuition discounts for spouses, domestic partners, and dependents. Perks encompassing on campus employee discounts, professional and personal development opportunities; and statewide employee purchase programs.

Exempt

ExemptNo Full-Time Equivalent 100.0%

Required Attachments

• Resume - List a detailed description of the major duties that you performed as part of each job. You must demonstrate that you qualify for the position and your education and experience must be clearly documented.
• Cover letter
• Unofficial College Transcripts (optional) - If you have not graduated, please attach your transcripts to receive education credit for classes you have taken. Credit is given for classes relevant to the job posting.

Posting Close Date

09/11/2026

Eligibility and EEO

CSN is an Equal Employment Opportunity/Affirmative Action institution. For more information, visit http://www.csn.edu/nondiscrimination. CSN is responsive to serving the educational needs of a diverse and ever-changing community. CSN employs only U.S. citizens and aliens authorized to work in the U.S. CSN does not sponsor aliens applying for faculty, professional staff, or management positions (H-1B Visas) in the absence of exceptional circumstances as defined by the USCIS. Founded in 1971 and situated in the greater Las Vegas metropolitan area, CSN, as Nevada’s largest college and one of the largest in the nation, operates in over 50 locations including 3 main campuses, as well as multiple sites and centers throughout the southern Nevada area. As a comprehensive, multi-campus community college, and the largest and most ethnically diverse institution in the state of Nevada, CSN educates over 50,000 students, including more than 14,000 non-credit students annually. Accredited by the Northwest Commission on College and Universities, CSN offers education opportunities in over 70 academic programs featuring more than 180 degrees and certificates, and several niche baccalaureate programs areas. CSN is proud to be a Hispanic Serving Institution and a Minority Serving Institution. The college creates opportunities and enriches lives with inclusive learning and working environments that support diversity and student success. CSN’s mission ensures that the college serves the diverse educational needs of the communities and businesses within the southern Nevada service area. CSN is a growing and influential network that enables students, faculty, staff and alumni to advance personally, professionally and intellectually. Its vibrant network of people and programs creates lifelong benefits for all students. As the communities of southern Nevada continue to grow, CSN is committed to remain highly accessible to serve the diverse needs of an increasing population. NSHE is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). EEO/Title IX website Dr. Armen Asherian Director – Office of Institutional Equity Human Resources/Office of Institutional Equity College of Southern Nevada West Charleston Campus, Room E-424 [phone] [e-mail] College of Southern Nevada does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). CSN's commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Dr. Armen Asherian, Director – Office of Institutional Equity, College of Southern Nevada, West Charleston Campus, Room E-424, Las Vegas, NV 89146, Telephone: [phone], Email: [e-mail]; to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both. Information pertaining to the College’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the College will respond can be found online at https://www.csn.edu/title-ix. If you need any accommodations to complete an application, please contact Human Resources at [e-mail]. Information regarding security, personal safety, fire safety, and crime statistics can be found on CSN's website. NSHE Employees are required to participate in a mandatory retirement plan in lieu of Social Security. As a result, employment at NSHE may impact your Social Security benefits. Additional information is available at SSA 1945. Job postings are specific to the Nevada System of Higher Education.