Administrative Assistant IV

COLLEGE OF MAINLAND; Texas City (TX); Hybrid; USD 42,000 - 52,000; Full time

Job summary

College of the Mainland in Texas City seeks an Administrative Services Coordinator to support Enrollment Services, Admissions and Records, and the Student Help Center. You will oversee day-to-day office functions, maintain procedures, and act as a primary liaison with campus offices and vendors.

Responsibilities include tracking reports, supporting enrollment campaigns, processing documents, maintaining confidential records, and assisting with front counter coverage and events such as

Qualifications

• Associates degree or higher preferred.
• Two years’ administrative support experience preferred.
• Minimum of thirty (30) college credit hours; however, fifteen (15) credit hours may be substituted with one year related work experience.

Responsibilities

• Oversees and administers day-to-day Enrollment Services activities and maintains efficient workflows.
• Provides support for Enrollment Management initiatives, tracking reports and outreach logistics.
• Maintains confidential student and institutional information and coordinates with campus offices and vendors.

Education

Associates degree or higher

Job description

Position Information

Posting Number: AS556P

Contract Length N/A

Class Summary

Provides administrative and operational support for Enrollment Services, including Admissions and Records, Student Help Center, and Enrollment Management initiatives. Oversees day-to-day office functions, supports departmental projects and enrollment efforts, manages budget-related processes, and serves as a primary administrative liaison to ensure efficient and effective operations.

Candidates Eligible to Apply

Internal/External

Position Type

Non-Exempt Staff

Employment Status

Full Time

Position Funding Type

Regular

Minimum Education

Minimum of thirty (30) college credit hours; however, fifteen (15) of the required thirty (30) credit hours may be substituted with one (1) years directly related work experience. If work experience is used as a substitute for minimal education requirement, it cannot also be used to qualify for minimum work experience.

Minimum Experience

Two (2) years’ experience in providing administrative support.

Preferred Education/Training/Experience

Associates degree or higher. Two (2) years’ experience in providing administrative support.

Preferred Knowledge & Skills

none

Licensing/Certification Requirements

none

Job Duties

• Oversees and administers the day-to-day administrative activities of Enrollment Services; develops and maintains procedures and systems to ensure productive and efficient workflow.
• Provides administrative support for Enrollment Management initiatives, including tracking reports, assisting with outreach logistics, and supporting enrollment campaigns as directed.
• Provides assistance and support in problem solving, project planning, and execution of departmental goals and enrollment objectives.
• Prepares correspondence, reports, presentations, and other official documents; maintains confidentiality of sensitive student and institutional information.
• Serves as a primary administrative contact and liaison with other campus offices, vendors, and stakeholders regarding operational and enrollment-related matters.
• Organizes meetings, information sessions, and special events, including support for Graduation ceremonies; coordinates logistics, prepares materials, records meeting minutes, and tracks follow-up items.
• Supports Admissions & Records, Student Help Center, and Enrollment Management operations, including assisting with front counter coverage, processing documents, routing escalated inquiries, and ensuring smooth workflow.
• Enters, edits, retrieves, and analyzes data; prepares periodic and special reports related to enrollment, office operations, and departmental performance.
• Oversees and monitors departmental budgets and office accounts; processes purchasing, travel, payroll documentation, and reconciliations in accordance with College procedures.
• Maintains organized record-keeping systems in compliance with institutional policies and applicable regulations.
• Performs other duties of a similar nature or level as assigned.

Physical Requirements

Positions in this class typically require: stooping, crouching, reaching, standing, walking, fingering, talking, hearing, seeing and repetitive motions. Medium Work – Exerting 20 to 50 pounds of force occasionally, and/or 10 to 25 pounds of force frequently, and/or greater than negligible up to 10 pounds of force constantly to move objects. Physical Demand requirements are in excess of those for Light Work.

Salary

Minimum Salary Range $41,684

Mid Point Salary Range .

Maximum Salary Range $52,105

Posting Dates

Posting Open Date 09/15/2026

Posting Will Be Open Until Filled Yes

EEO Statement

College of the Mainland is an affirmative action/equal opportunity institution and does not discriminate on the basis of race, color, sex, age, national origin, religion, disability or veteran status.

College of the Mainland does not discriminate on the basis of disability in the recruitment and admission of students, the recruitment and employment of faculty and staff, and the operation of its programs and activities, as specified by federal laws and regulations within Section 504 of the Rehabilitation Act of 1973 and the Americans with Disabilities Act of 1990 and 1992.

Contact Information

College of the Mainland
1200 Amburn Rd.
Texas City, TX 77591
[phone] or [phone]
Fax: [phone]