Administrative Assistant: Invoicing & Operations

East Bay Restaurant Supply, Inc.; Canton (TX); On-site; USD 25,000 - 33,000; Full time

Job summary

East Bay Restaurant Supply, Inc. is seeking an Administrative Assistant to provide essential support to the Administrator and operations. The role centers on data entry, invoice processing, and maintaining accurate financial and warehouse records in a fast-paced environment.

You will work with ERP systems like NetSuite, Bill.com, and AutoQuotes, enter data, process invoices, and generate reports while coordinating with warehouse staff to ensure accurate shipments and receipts.

Qualifications

• Minimum of 3 years in administrative or accounting support.
• Experience with AP, AR, invoicing and basic accounting.
• Hands-on with NetSuite, Bill.com, and AutoQuotes.
• Familiar with warehouse or distribution operations.
• Strong attention to detail and multi-tasking.
• Excellent written and verbal English.

Responsibilities

• Assist the Administrator with daily admin and operational tasks.
• Enter data into NetSuite, Bill.com, AutoQuotes, and internal tools.
• Process invoices for sales, AP, and AR.
• Maintain invoice logs and backorder reports.
• Support item fulfillment with warehouse staff.
• Follow up on outstanding invoices and backorders.
• Verify invoice and order info; resolve discrepancies.
• Collaborate with warehouse to document shipments and receipts.
• Generate reports on invoicing, AP/AR, and order status.
• Respond to inquiries about invoices, payments, and orders.
• Support process improvements for invoicing and data entry.
• Maintain organized files for invoices and reports.

Skills

Data entry

Invoice processing

ERP systems

NetSuite

Bill.com

AutoQuotes

AP/AR

Warehouse coordination

Data accuracy

English communication

Tools

NetSuite

Bill.com

AutoQuotes

Spreadsheets

Job description

East Bay Restaurant Supply, Inc. is seeking an Administrative Assistant to provide essential support to the Administrator and operations. The role centers on data entry, invoice processing, and maintaining accurate financial and warehouse records in a fast-paced environment.

You will work with ERP systems like NetSuite, Bill.com, and AutoQuotes, enter data, process invoices, and generate reports while coordinating with warehouse staff to ensure accurate shipments and receipts.