Exploring Ag Adminstrative Assistant

Insight FS; Town of Darlington (WI); On-site; USD 32,000 - 46,000; Full time

Job summary

InsightFS in Wisconsin seeks a general clerk to perform reception, document creation, and project-based support. You will greet clients, answer phones, prepare documents in Microsoft Office, and assist with filing and mailing tasks.

You will contribute to a professional image, coordinate meetings, and support staff on various projects, leveraging organization and time-management skills to deliver reliable administrative assistance.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Office and document creation.
• Strong communication and time-management skills.

Responsibilities

• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office.
• Perform general clerical duties including photocopying, mailing, and filing.
• Maintain hard copy and electronic filing systems.
• Coordinate meetings and support staff on projects.

Skills

Microsoft Office

Customer service

Phone etiquette

Time management

Education

High school diploma or equivalent

Job description

JOB REQUIREMENTS

InsightFS is headquartered in Jefferson, Wisconsin with 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient management, energy, feed, grain, and turf. InsightFS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.

PURPOSE AND SUMMARY STATEMENT

Duties Include General clerical, receptionist and project based work. Projects a professional company image through in-person and phone interaction. Answers telephones and transfers to appropriate staff member.

ESSENTIAL JOB FUNCTIONS

• Meet and greet clients and visitors.
• Create and modify documents using Microsoft Office.
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
• Maintain hard copy and electronic filing system.
• Sign for and distribute UPS/FedEx/Airborne packages.
• Schedule or coordinate meetings, interviews, events and other similar activities.
• Support staff in assigned project based work in a team-oriented environment or independently.
• Utilize organization, time-management and problem solving skills to perform work efficiently and effectively.

OTHER JOB FUNCTIONS

• May be required to research, price, and purchase office supplies.
• May be required to maintain customer information.
• May order uniforms and invoice employees.
• Occasionally may be asked to drive and run local errands as requested.
• May be required to cross-train and substitute for other administrative positions.
• May be required to pick up/drop off local products or materials by request.
• Follows GROWMARK's Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.
• Performs all other duties as assigned.

REQUIREMENTS

• Normally requires a high school diploma, or the equivalent thereof, and 1 - 3 years or more of clerical related work experience to demonstrate knowledge of professional communication skills, typing proficiency and Microsoft Office programs.
• Must have and maintain a valid driver's license and satisfactory driving record.
• Demonstrated essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.
• Ability and willingness to participate in required training that may include education on GROWMARK's policies and procedures and additional training as it relates to the requirements of the position.

EEO STATEMENTS

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are… We are an equal opportunity employer, including protected veterans and qualified individuals with disabilities.