Administrative Assistant

FS System; Marshfield (WI); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Fully Funded Pension

401(k) & Employer Match

HSA & Employer Contributions

Life Insurance

Disability

Identity Protection

Job summary

Insight FS in Marshfield, WI is seeking an entry-level Administrative Assistant to perform clerical tasks and project-based work, greet clients, answer calls, and manage documents using Microsoft Office.

The role emphasizes professional communication, time management, and teamwork in a fast-paced environment; you will support staff across departments and ensure filing and mailing duties are performed accurately.

Qualifications

• High school diploma or equivalent required with strong clerical skills.
• Proficient in Microsoft Office and professional communication.
• 1–3 years of clerical or receptionist experience preferred.

Responsibilities

• Meet and greet clients and visitors, answer phones and transfer calls.
• Prepare and edit documents using Microsoft Office.
• Maintain filing systems and coordinate meetings and travel as needed.
• Support staff on project-based tasks in a team environment.

Skills

Clerical skills

Communication

Customer service

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

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Company: Insight FS

City: Marshfield

State: WI

InsightFS is headquartered in Jefferson, Wisconsinwith 23 branches across the state and upper peninsula of Michigan. Insight FS has 430+ employees (including seasonal workers) and approximately 50,000 customers. The cooperative does business in agronomy, agri-finance, precision agriculture, nutrient management, energy, feed, grain, and turf. InsightFS is part of the GROWMARK System, an agricultural cooperative serving more than 100,000 customers across North America and Ontario, Canada.

PURPOSE AND SUMMARY STATEMENT

Duties include general clerical, receptionist and project based work. Projects a professional company image through in-person and phone interaction. Answers telephones and transfers to appropriate staff member.

ESSENTIAL JOB FUNCTIONS

Meet and greet clients and visitors.

Create and modify documents using Microsoft Office.

Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.

Maintain hard copy and electronic filing system.

Sign for and distribute UPS/Fed Ex/Airborne packages.

Schedules or coordinates meetings, interviews, events and other similar activities.

Support staff in assigned project based work in a team-oriented environment or independently.

Utilizes organization, time-management and problem solving skills to perform work efficiently and effectively.

OTHER JOB FUNCTIONS

May be required to research, price, and purchase office supplies.

May be required to maintain customer information .

May order uniforms and invoice employees.

Occasionally may be asked to drive and run local errands as requested.

May be required to cross-train and substitute for other administrative positions.

May be required to pick up/drop off local products or materials by request.

Follows GROWMARK’s Code of Conduct and Corporate Compliance Program, Environmental Health and Safety, OSHA and DOT policies and procedures, as they apply.

Performs all other duties as assigned.

REQUIREMENTS

Normally requires a high school diploma , or the equivalent thereof, and 1 – 3 years or more of clerical related work experience to de monstrate knowledge of professional communication skills, typing proficiency and Microsoft Office programs.

Must have and maintain a valid driver’s license and satisfactory driving record .

Demonstrated essential abilities including business knowledge, collaboration, communication, customer focus, decision making and skill development.

Ability and willingness to participate in required training that may include education on GROWMARK’s policies and procedures and additional training as it relates to the requirements of the position.

We are an equal opportunity/Disabled/Protected Veteran Employer. All individuals, regardless of demographic or other background, are encouraged to apply. Further, as a federal, state, and local contractor, we comply with government regulations and executive orders as applicable, including affirmative action responsibilities for qualified individuals with disability and protected veterans.

Employment is contingent on, among other things, receipt of an acceptable and job-related background check, drug test, motor vehicle report, and/or reference check, as applicable and permissible by law.

SECURING YOUR FUTURE, ONE BENEFIT AT A TIME.

Our benefits packages aredesigned to support every aspect of our employees’ well-being—from health plans to life insurance, robust retirement plans, and more.We provide benefits that meet their needs today while also ensuring a secure future.

Offerings may include, but are not limited to:

UNITED STATES:

• Fully Funded Pension*
• 401(k) & Employer Match
• HSA & Employer Contributions
• Life Insurance
• Disability
• Identity Protection

*The pension plan is subject to individual company participation. Those who do not participate in the pension plan enjoy a higher 401(k) employer match.

**Some benefits are subject to the hiring company.

CANADA:

• RRSP
• Life Insurance
• Disability

*Benefit eligibility may be dependent on employment type

Nearest Major Market: Wausau
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