Administrative Assistant Il Director

Suffolk Public Schools; Suffolk (VA); On-site; USD 47,000 - 60,000; Full time

Job summary

Suffolk Public Schools is seeking an Administrative Assistant II - Director to provide confidential administrative support in the School Administrative Offices, Suffolk, VA. The role includes handling mail, calls, calendars, and complex records, and assisting with budgets and purchasing tasks.

Ideal candidates will have strong office skills, typing, dictation, data entry, and experience supporting executives in a school or government setting. Full-time, on-site position with competitive pay.

Qualifications

• Comprehensive knowledge of standard office practices, procedures, equipment and secretarial techniques.
• Thorough knowledge of business English, spelling and arithmetic.
• Ability to type, take and transcribe dictation accurately and at a reasonable rate of speed.
• Ability to meet the public effectively.
• Ability to operate a variety of office equipment.

Responsibilities

• Serve as confidential secretary to a school division executive; processing incoming mail, telephone calls and visitors; preparing and maintaining detailed and complex records and files.
• Types from rough draft, copy marginal notes or verbal instruction, transcribes minutes of meetings, correspondence, memoranda, agendas, reports and other materials.
• Checks and reviews data for accuracy, completeness and conformance to standards.
• Sees as receptionist; answers telephone and dispatches messages; maintains appointment calendar.

Skills

Office procedures

Secretarial techniques

Business English

Typing

Data entry

Word processing

Interpersonal skills

Arithmetic

Education

High school diploma

Tools

Word processing software

Office equipment

Job description

Administrative Assistant Il Director

Suffolk Public Schools School Administrative Offices - Suffolk, Virginia Open in Google Maps

This job is also posted in Suffolk Public Schools

Job Details

Job ID: 5972839

Application Deadline: Posted until filled

Posted: Oct 27, 2026 4:00 AM (UTC)

Starting Date: Immediately

Job Description

1071 ADMINISTRATIVE ASSISTANT II - Director

GENERAL DEFINITION AND CONDITIONS OF WORK

Performs intermediate skilled clerical and responsible administrative work performing a variety of secretarial and clerical tasks in an office environment; does related work as required. Work is performed under the regular supervision of an assistant superintendent, department director and/or program coordinator.

This is sedentary work requiring the exertion of up to 10 pounds of force occasionally, and a negligible amount of force frequently or constantly to move objects, and some light work requiring the exertion of up to 20 pounds of force occasionally, up to 10 pounds of force frequently, and a negligible amount of force constantly to move objects; work requires climbing, stooping, kneeling, crouching, reaching, pushing, pulling, lifting, grasping, and repetitive motions; vocal communication is required for expressing or exchanging ideas by means of the spoken word; hearing is required to perceive information at normal spoken word levels; visual acuity is required for preparing and analyzing written or computer data, operation of machines, determining the accuracy and thoroughness of work, and observing general surroundings and activities; the worker is not subject to adverse environmental conditions.

ESSENTIAL FUNCTIONS/TYPICAL TASKS

This position description is not intended to be an exhaustive list of all duties, knowledge or skills associated with

• Serving as confidential secretary to a school division executive such as an assistant superintendent, coordinator or department director; processing incoming mail, telephone calls and visitors; preparing and maintaining detailed and complex records and files.
• Types from rough draft, copy marginal notes or verbal instruction, transcribes minutes of meetings, correspondence, memoranda, agendas, reports and other materials;
• Checks and reviews a variety of data for accuracy, completeness and conformance to established standards;
• Serves as receptionist; answers telephone and dispatches messages;
• Maintains appointment calendar; schedules appointments/meetings;
• Schedules and prepares documents for employee interviews
• Interviews visitors and refers to proper authority for disposition;
• Prepares, secures approval and issues purchase orders; orders materials and supplies;
• Verifies and processes invoices; assigns account numbers; balances vendor statements;
• Processes time sheets; reviews leave forms;
• Receives receipts and accounts for funds;
• Collects and prepares data for records and reports; completes various forms required by the state;
• Maintains personnel records;
• Handles a variety of confidential matters regarding departmental issues or personnel;
• Assists with the preparation of departmental budget; maintains departmental financial records;
• Prepares documents for publication;
• Operates standard office, word processing and data entry equipment;
• Prepare, collect, and coordinate all documentation related to staff recognitions
• Schedule and organize employee banquets
• Schedule and organize job fairs
• Schedule and prepare for recruiting activities
• Performs related tasks as required.

Note: The above description is illustrative of tasks and responsibilities. It is not meant to be all inclusive of every task or responsibility.

KNOWLEDGE, SKILLS AND ABILITIES

Comprehensive knowledge of standard office practices, procedures, equipment and secretarial techniques; thorough knowledge of business English, spelling and arithmetic; thorough knowledge of departmental programs and policies; ability to type, take and transcribe dictation accurately and at a reasonable rate of speed; ability to make arithmetical calculations; ability to meet the public effectively; ability to operate a variety of office equipment; skill in the use of data and word processing equipment; ability to establish and maintain effective working relationships with associates, students and the general public; ability to follow oral and written instructions.

EDUCATION AND EXPERIENCE

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in office procedures and considerable clerical and secretarial experience.

FLSA STATUS

Non-exempt

AA/EOE STATEMENT

This employer does not knowingly discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, age, disability, or national origin.

Position Type: Full-Time

Salary: $46,738 to $59,946 Per Year

Job Categories: Support Staff > Clerical

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Human Resources Department
• School Administrative Offices
• Suffolk, Virginia 23434
• Phone: [phone]