Administrative Assistant III - Vocational

Windham School District; Huntsville (TX); On-site; USD 43,000 - 47,000; Full time

Job summary

Windham School District in Huntsville, TX, seeks an Administrative Assistant III-Vocational to support the Career and Technology Education (CTE) department. The role requires handling records, typing, and coordinating with multiple agencies to maintain compliance.

The position emphasizes confidentiality, professional communications, and accurate reporting. Core duties include preparing forms, invoicing, and assisting the department administrator on special projects.

Qualifications

• High school diploma or GED required.
• Three years of full-time, wage-earning experience in general clerical/secretarial duties.
• Type 45 net words per minute with no more than ten errors on the Texas test preferred.

Responsibilities

• Prepare forms authorizing insertion of student educational achievements into permanent records and maintain confidentiality of information.
• Type correspondence including memos, letters, forms, and reports as needed.
• Assist departmental administrator with various assignments and special projects as needed.
• Compile information and prepare miscellaneous monthly reports as required.
• Audit records, correspondence, and reports for accuracy and completeness.
• Compile information and prepare bi-monthly and annual reports for assigned units.
• Prepare equipment requisitions for Perkins and CTE as well as textbooks.
• Prepare budget amendments.
• Submit invoices to Business Services.
• Prepare Department travel and payment vouchers.
• Work with certifying agencies to order test booklets, instructional materials, and certifications.
• Maintain inventory of office supplies, equipment, and execute district-wide property transfers.
• Review offender correspondence and compose responses to offender requests.
• Receive incoming calls, take reliable messages, and route to appropriate staff.

Skills

Typing 45 wpm

Excellent communication

Policy interpretation

Organizational skills

Education

High school diploma or GED

3 years clerical/secretarial experience

Job description

Starting Date: Immediately

Job Description

Job Title: Administrative Assistant III-Vocational

Retirees of the Texas Teachers Retirement System (TRS) may apply. Consistent with district policy SD-7.17 “Employment of Retirees,” selected applicants are responsible for reimbursing the district, through payroll deduction, for the current rate of all TRS pension or TRS Care surcharges. As of September 1, 2025, the TRS pension surcharge rate is 16.5% and the TRS Care surcharge is $535/month.

Pay Group: P-20 Salary Plan

Primary Purpose: To assist the Department Administrator in the day to day operations of the Career and Technology Education (CTE) vocational department.

Qualifications

Education/Certification

Education/Certification:

High school diploma from an accredited high school or hold GED.

Three years of full-time, wage-earning experience in general clerical/secretarial duties.

Type 45 net words per minute with no more than ten errors on the appropriate Texas Workforce Commission or TDCJ typing test preferred.

Special Knowledge/Skills

Special Knowledge/Skills:

Excellent oral and written communication skills.

Skill to interpret and apply rules, policies, and procedures.

Knowledge of agency and departmental policies.

Ability to organize and maintain correspondence and files.

Major Responsibilities and Duties

• 1. Prepare forms authorizing insertion of student educational achievements into permanent records and maintain confidentiality of information.
• 2. Type correspondence including memos, letters, forms, and reports as needed.
• 3. Assist departmental administrator with various assignments and special projects as needed.
• 4. Compile information and prepare miscellaneous monthly reports as required.
• 5. Audit records, correspondence, and reports for accuracy and completeness.
• 6. Compile information and prepare bimonthly and annual reports for assigned units.
• 7. Prepare equipment requisitions-Perkins and CTE as well as textbooks.
• 8. Prepare budget amendments.
• 9. Submit invoices to Business Services.
• 10. Prepare Department travel and payment vouchers.
• 11. Work with certifying agencies (TEEX/OSHA/TNLA/NCCER, etc.) to order test booklets, instructional materials, and certifications.
• 12. Maintain inventory of office supplies, equipment, and execute district wide property transfers.
• 13. Review offender correspondence and compose responses to offender requests.
• 14. Receive incoming calls, take reliable messages, and route to appropriate staff.

Policy, Reports, and Law

• 15. Maintain confidentiality in handling sensitive information received in the performance of the job duties.
• 16. Perform duties in a professional manner through daily, punctual attendance at location of work assignment.
• 17. Follow Windham School District policies and procedures in completing assigned job duties.
• 18. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Working Conditions

Additional Requirements With or Without Reasonable Accommodation

Mental Demands

Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands

Ability to perform full duties of position, lift and carry less than 31 pounds, walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands

Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Administrative Assistant III - Vocational

Windham School District Huntsville - Central Office - Huntsville, Texas Open in Google Maps

This job is also posted in ESC Region 12 , and Windham School District

Job Details

Job ID: 5908594

Application Deadline: Oct 21, 2026 11:59 PM (Central Standard Time)

Re-Posted: Yesterday

Starting Date: Immediately

Position Type: Full-Time

Salary: $42,684 to $47,364 Per Year

Job Categories: Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Emma Pitrucha , HR Officer I
• Huntsville - Central Office
• Phone: [phone]
• Email: [e-mail]