Transfer Coordinator

Windham School District; Huntsville (TX); On-site; USD 44,000 - 53,000; Full time

Job summary

Windham School District in Huntsville, TX is seeking a Transfer Coordinator to manage resident/student transfers and support educational programming. The role requires coordinating across programs, maintaining transfer data, and ensuring compliance with district policies.

The ideal candidate has a high school diploma and at least five years of clerical or administrative experience, strong Microsoft Office skills, and excellent communication and organizational abilities.

Qualifications

• High school diploma or equivalent required.
• At least five years of full-time clerical/secretarial/administrative support experience.
• Typing test: 45 wpm with ≤10 errors; 55 wpm preferred.
• Proficiency with Word, Excel, Outlook, and PowerPoint.
• Ability to interpret policies and apply district procedures.

Responsibilities

• Maintain the district Transfer Request Manager program.
• Maintain the district Career and Technical Education resident wait list.
• Screen prospective CTE students and facilitate transfers.
• Screen prospective residents for high school programs and transfers.
• Screen residents for Family Literacy program transfers.
• Facilitate resident/student transfers to meet special education needs.
• Process and facilitate other resident/student transfers for programs.
• Respond to inquiries regarding transfers.
• Serve as liaison with TDCJ State Classification Committee.
• Perform other duties as assigned.

Skills

Data entry

Microsoft Office

Communication skills

Organization

Typing 45 wpm

Education

High School Diploma

Tools

Microsoft Office Suite

Job description

Transfer Coordinator

Windham School District Huntsville - Central Office - Huntsville, Texas Open in Google Maps

This job is also posted in ESC Region 12 , and Windham School District

Job Details

Job ID: 5962577

Application Deadline: Oct 26, 2026 11:59 PM (Central Standard Time)

Posted: Oct 16, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

Job Title:Transfer Coordinator

Retirees of the Texas Teachers Retirement System (TRS) may apply. Consistent with district policy SD-7.17 “Employment of Retirees,” selected applicants are responsible for reimbursing the district, through payroll deduction, for the current rate of all TRS pension or TRS Care surcharges. As of September 1, 2025, the TRS pension surcharge rate is 16.5% and the TRS Care surcharge is $535/month.

Wage/Hour Status: Nonexempt

Pay Group:S35 Salary Plan

Primary Purpose:Perform complex work involving resident/student campus transfers to facilitate educational programming.

Education/Experience:High School Diploma from an accredited high school or high school equivalency certificate

Five years full-time wage-earning general clerical, secretarial, or administrative support experience.

Type 45 net words per minute with no more than 10 errors on the appropriate Texas Workforce Commission or TDCJ typing test; a minimum of 55 net words per minute with no more than 10 errors is preferred.

This position requires personal technology that will enable the completion of job duties and responsibilities when working remotely.

Special Knowledge/Skills:

• Skill to develop, organize and maintain automated files, data, and correspondence.
• Excellent oral and written communication skills.
• Ability to interpret and apply rules, policies and procedures.
• Skill in the use of computers and peripheral equipment.
• Skill in the use of Microsoft Office Suite to include Word, Excel, Outlook, and PowerPoint.

Major Responsibilities and Duties:

• 1.Maintain the district Transfer Request Manager program.
• 2.Maintain the district Career and Technical Education resident wait list.
• 3.Screen prospective Career and Technical Education students and facilitate transfers as appropriate.
• 4.Screen prospective residents for participation in high school programs and facilitate transfers as appropriate.
• 5.Screen prospective residents for participation in the Family Literacy program and facilitate transfers as appropriate.
• 6.Facilitate resident/student transfers as appropriate to serve special education requirements.
• 7.Process and facilitate any other resident/student transfers as appropriate for academic, career and technical, life-skills or other programming as necessary to serve student needs.
• 8.Respond to inquiries regarding resident/student transfers.
• 9.Serve as the district liaison with TDCJ State Classification Committee regarding resident/student transfers, coordinating transfers and addressing issues resulting from movement of residents/students.
• 10. Perform other duties as assigned.

Policy, Reports, and Law:

• 11. Maintain confidentiality in handling sensitive information received in the performance of the job duties.
• 12. Perform duties in a professional manner through daily, punctual attendance at location of work assignment.
• 13.Follow Windham School District policies and procedures in completing assigned job duties.
• 14. Execute duties in a professional, ethical and responsible manner as defined in 19 TAC Chapter 247, Code of Ethics and Standard Practices for Texas Educators.

Supervisor Responsibilities:None

Working Conditions:

Additional Requirements With or Without Reasonable Accommodation:

Mental Demands:Ability to communicate (verbal and written), ability to instruct, ability to speak, ability to reason, ability to compile data, ability to interpret policy, ability to interpret procedures and data, ability to concentrate, ability to memorize, ability to alphabetize, ability to understand verbal and written instructions, ability to organize, ability to analyze, ability to maintain emotional control, ability to maintain confidentiality, ability to work with frequent interruptions.

Physical Demands:Ability to perform full duties of position, lift and carry up to 30 pounds,walking, sitting, standing, climbing stairs and ramps, kneeling, stooping, reaching, hearing (with aid), visual acuity, speaking, travel by car, van, or airplane, driving of car/van, distinguishing colors, occasional prolonged and irregular work hours.

Environmental Demands:Work inside and outside, noise, radiant/electrical energy, work alone, work with others, around machines with moving parts and objects, possible exposure to microwaves in use, exposure to hot and cold temperatures, exposure to dust and cleaning chemicals.

**The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Position Type: Full-Time

Salary: $48,636 to $48,636 Per Year

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Aaron Dotson , HR Officer I
• Huntsville - Central Office
• Phone: [phone]
• Email: [e-mail]