Administrative Assistant III - Utility Marketing

PR Girl Manifesto; Houston (TX); Hybrid; USD 42,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401K with company match

Employee stock purchase program (ESPP)

Training and certification programs

Job summary

Everforth Apex Systems is seeking an Administrative Assistant III to support the Utility Marketing team in Houston in a hybrid role. You will handle invoices, reporting, documentation, and cross-functional coordination to drive marketing and operations initiatives.

The ideal candidate has 5+ years of administrative experience, strong MS Office skills, and a keen eye for detail with confidentiality. This position emphasizes organization, proactive communication, and teamwork across departments.

Qualifications

• High school diploma or GED required.
• 5+ years of administrative support, project coordination, or related experience.
• Proficiency in Microsoft Office applications (Excel, PowerPoint, Word, Outlook, Teams).
• Strong written and verbal communication and interpersonal skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Process and track invoices, monitor approvals and payments, and coordinate with vendors and internal stakeholders.
• Generate, compile, analyze, and distribute reports using Excel, PowerPoint, and other tools.
• Track customer feedback cases, document outcomes, monitor progress, and provide status updates.
• Support survey administration, participant incentive fulfillment, customer outreach, and project logistics.
• Maintain records, reports, and project documentation to support operations and business objectives.
• Provide administrative support for marketing and cross-functional initiatives.

Skills

Communication

Organization

Time management

Multitasking

Project coordination

Detail-oriented

Discretion

Cross-functional collaboration

Self-directed learner

Customer-focused

Education

High school diploma or GED

Tools

Excel

PowerPoint

Word

Outlook

Teams

Job description

## Job Description**Job#: 3049301****Job Description:**Administrative Assistant III - Utility Marketing**Location:** Houston, TX (Hybrid)Role OverviewThe Administrative Assistant III provides advanced administrative, operational, and project coordination support to the Utility Marketing team. This role supports marketing, communications, research, customer experience, and operational initiatives through invoice processing, reporting, documentation management, project coordination, and cross-functional collaboration. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities in a fast-paced environment, serving as a trusted partner to the team.Key Responsibilities* Process and track invoices, monitor approval and payment status, and coordinate with vendors and internal stakeholders to ensure timely processing.* Generate, compile, analyze, and distribute recurring and ad hoc reports using Excel, PowerPoint, Qualtrics, Wrike, and other business applications.* Track customer feedback cases, document outcomes, monitor progress, and provide status updates for timely resolution.* Support survey administration, participant incentive fulfillment, customer outreach, and research project logistics.* Maintain records, reports, and project documentation to support departmental operations and business objectives.* Provide administrative and operational support for Utility Marketing initiatives and special projects.Required Qualifications**Education:** A high school diploma or GED is required.**Experience:** Five or more years of experience in administrative support, project coordination, operations support, or a related field is required.**Skills:*** Proficiency in Microsoft Office applications, including Excel, PowerPoint, Word, Outlook, and Teams.* Excellent verbal, written, and interpersonal communication skills.* Strong organizational, time management, and multitasking abilities.* Demonstrated experience coordinating projects and supporting project management activities.* Strong attention to detail, accuracy, and follow-through.* Ability to work independently while collaborating effectively with cross-functional teams.* Ability to handle confidential and sensitive information with discretion.* Customer-focused mindset with a commitment to delivering high-quality service.* Self-directed learner with a proactive approach to adopting new technologies and best practices.Preferred Qualifications* Experience supporting marketing, communications, customer experience, research, analytics, or business operations teams is preferred.* Experience with project management, reporting, customer feedback management, vendor coordination, and cross-functional collaboration is preferred. *Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing in Talent Satisfaction in the United States and Great Place to Work in the United Kingdom and Mexico.**Everforth Apex uses a virtual recruiter as part of the application process. Click here for more details. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Everforth Apex and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.apexsystems.com/privacy-policy**Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.**Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.**If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804-523-8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.**UnitedHealthcare creates and publishes the Transparency in Coverage Machine-Readable Files on behalf of Everforth Apex Systems.*VEVRAA Federal Contractor. We request Priority Protected Veteran & Disabled Referrals for all of our locations within the state.