Administrative Assistant III (Utilities)

Gulfshoresal; Salina (KS); On-site; USD 40,000 - 42,000; Full time

Benefits offered by this job

Vacation leave

Sick leave

Job summary

The City of Salina, Kansas, is seeking an Administrative Assistant III to support the Utilities Department. The role demands discretion and independent action, handling a broad range of secretarial responsibilities in a dynamic local government setting.

On-the-Job Training will guide the new hire through department workflows, ensuring understanding from day one and enabling the assistant to become an integral asset to the department and community.

Qualifications

• High school diploma or GED.
• Courses in typing, bookkeeping, computer & other clerical functions.
• Four (4) years of progressively responsible clerical work.

Responsibilities

• Processes confidential information regarding personnel, operations & proposed actions; maintains department files.
• Composes & types correspondence including reports, charts & graphics; prepares tabulations & summaries.
• Assists in meeting preparation; may transcribe minutes from recordings.
• Processes accounts payable, payroll, financial & operational records; reconciles credit card statements; maintains timecards.
• Prepares & mails bills & notices; handles office mail.
• Schedules appointments & uses facilities.
• Screens office & phone calls to monitor customer service quality; frequent contact with employees & the public.
• Maintains accounts for materials & supplies; posts & reconciles inventories.
• Trains new co-workers.
• Aids in emergency & storm-related activities; may operate two-way radio.

Skills

Typing

Bookkeeping

Clerical Tasks

Education

High school diploma or GED

Typing, bookkeeping, computer courses

Tools

Adding machine

Calculator

Computer

Copy machine

Fax machine

Telephone

Two-way radio

Typewriter

Job description

ADMINISTRATIVE ASSISTANT III

City of Salina, Kansas

Utilities Department

The role of Administrative Assistant III in Salina, Kansas, is pivotal in ensuring the seamless operations of the Utilities Department. Tasked with duties that cover a spectrum of complex secretarial responsibilities, this position demands a high degree of discretion & decision-making, providing a platform for independent action. This role is integral to supporting Salina's community, bringing with it the excitement of a dynamic work environment along with contributing to the effectiveness & responsiveness of Utilities services offered to the Salina community.

On-the-Job Training: Utilities staff will guide our new Administrative Assistant III through the department's complex workflows & procedures, ensuring a thorough understanding from day one. This hands-on training environment allows our new employee to gain valuable insights & skills essential for mastering administrative tasks, decision-making processes, & equipping the assistant with the tools needed to excel. This commitment to training ensures our next Administrative Assistant III becomes an integral asset to both the Utilities Department & the Salina community.

Duties

• Processes confidential information regarding personnel, operations & proposed actions; keeps & maintains department files.


• Composes & types correspondence to include reports, charts & graphics; prepares tabulations & summaries.


• Assists in preparation for meetings & hearings; may take & transcribe minutes of proceedings; transcribes from a recording.


• Processes accounts payable, payroll, financial & operational records; reconciles credit card statements; maintains departmental timecards.


• Prepares & mails bills & notices; handles office mail.


• Schedules appointments & use of facilities.


• Screens office & phone calls to monitor quality of customer service; contact with employees & public is frequent.


• Maintains & accounts for materials & supplies; posts & reconciles inventories.


• Trains new co-workers.


• Aids in emergency & storm related activities; may operate two-way radio.

Education

• High school diploma or G.E.D.


• Courses in typing, bookkeeping, computer & other clerical functions.

Experience

• Four (4) years of progressively responsible clerical work.

Work Type

• Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects.


• Sits about 85% of the time.


• Works inside in an office setting.

Equipment

• Adding machine, calculator, computer, copy machine, fax machine, telephone, two-way radio, & typewriter.

Hours

• Monday - Friday.


• 8:00 a.m. to 5:00 p.m.

Starting Pay DOQ EOE

• $19.18-20.14/hr.


• $39,894-41,891/yr.


• Additional $1.50/hour paid for hours worked after 6:00 p.m. & before 6:00 a.m.

Paid Time Off

• 48 hours of vacation available upon hire; additional 48 hours earned during the year (96 hours in first year).


• 96 hours of sick leave during first year.

Application Deadline

Until filled

Contact

Human Resources Department

Office: 785-833-8018

Email: [e-mail]