Administrative Assistant III (Fire)

Gulfshoresal

Salina (KS)

On-site

USD 40,000 - 42,000

Full time

14 days+

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Benefits offered by this job

Paid Time Off

Sick leave

Job summary

City of Salina in Salina, Kansas seeks an Administrative Assistant III to support the Fire Department's daily operations and projects. The role focuses on clerical accuracy, records maintenance, and reliable service to the team and community.

The position offers on-site work, standard hours, and opportunities for growth through on-the-job training and cross-functional collaboration with department leadership. Strong organizational, communication, and fiscal skills are essential.

Qualifications

High school diploma or GED with business coursework.
College degree in business management, economics or related field preferred.
Four (4) years of progressively responsible administrative support work.
Two (2) years of supervisory experience is desirable.

Responsibilities

Plans, executes and evaluates several projects, plus clerical and organizational details of the office.
Coordinates work schedule for staff; supervises office staff; maintains files and systems; initiates improvements in methods and procedures.
Assists in meeting, travel and special event preparation; manages purchasing for capital items; prepares documents and bid award recommendations; maintains departmental funds.
Works with confidential information regarding personnel, operations and actions within the office.
Manages databases; prepares reports; screens phone calls; furnishes information; coordinates mailings and other written materials.
Supervises assigned administrative staff.

Skills

Office administration

Supervisory experience

Budget processes

Customer service

Data management

Records management

Education

High school diploma or GED

College degree (preferred) in business management/economics

Tools

Calculator

Computer

Copy machine

Fax machine

Printer

Scanner

Telephone

2-way radio

Job description

ADMINISTRATIVE ASSISTANT III

City of Salina, Kansas

Fire Department

The Administrative Assistant III in the Salina Fire Department plays an important role in supporting the people, projects, & daily operations that help keep the department organized, responsive, & prepared to serve the community. This position offers a strong foundation for learning new skills, expanding responsibilities, & building a stable, meaningful career with the City of Salina's Fire Department. For individuals seeking stable, purposeful employment with the City of Salina, this opportunity combines public service, leadership support, & community impact in a positive & rewarding workplace.

Career Advancement

Business Manager

On-the-Job Training

Fire Department staff provide practical on-the-job guidance to help this position learn the department’s administrative functions, business operations, customer service practices, budget processes, & information coordination responsibilities. The position supports long-term career development. Training & daily collaboration help strengthen organizational, communication, fiscal, & leadership skills that can support continued growth within public service.

Duties

Works independently from & collaboratively with department personnel including Chiefs of Staff.

Responsible for & knowledgeable about the planning, execution & evaluation of several projects, as well as clerical & organizational details of the office.

Coordinates work schedule for & supervises office staff; maintains files & systems, & initiates & establishes improvement in methods & procedures; assists in meeting, travel, & special event preparation.

Manages the purchasing process for capital items, prepares documents, & writes bid award recommendations; maintains departmental funds.

Works with confidential information regarding personnel, operations & actions within the office.

Manages databases; prepares reports as required; screens phone calls; furnishes information as requested; handles correspondence & coordinates mailings & other written materials.

Supervises assigned administrative staff.

Education

High school diploma or G.E.D. with coursework in business.

College degree in business management, economics or related field preferred.

Experience

Four (4) years of progressively responsible administrative support work.

Two (2) years of supervisory experience is desirable.

Work Type

Light, exerting up to 20 pounds of force occasionally, and/or up to 10 pounds frequently, and/or a negligible amount of force constantly to move objects.