Administrative Assistant III - Staten Island

ADAPT Community Network; New York (NY); On-site; USD 22,000 - 29,000; Full time

Benefits offered by this job

Industry-leading benefits

Job summary

ADAPT Community Network in New York, NY seeks a capable Administrative Assistant III to provide general administrative support ensuring smooth day-to-day operations for the department. You will assist with clerical tasks, maintain records, support staff scheduling, and uphold service excellence for employees, visitors, and program participants.

You may mentor junior staff and collaborate with peers to maintain an organized, efficient office environment, while handling confidential information

Qualifications

• High School Diploma or GED required; some college coursework preferred.
• Minimum of 1 year of related administrative or clerical experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and ability to learn other business software systems.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Good interpersonal and communication skills, both verbal and written.
• Ability to work independently with limited supervision and as part of a team.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong attention to detail and accuracy in work.
• Commitment to ADAPT’s values of inclusion, respect, and collaboration.

Responsibilities

• Greet visitors and respond to routine inquiries; direct to appropriate staff.
• Answer and screen phone calls, take messages, and forward to staff.
• Prepare routine correspondence, reports, and forms as directed.
• Maintain staff attendance records, leave requests, and calendars.
• Keep organized filing systems for admin and program materials.
• Assist with ordering, tracking, and inventory of office supplies.
• Sort and process inbound/outbound mail and packages.
• Support purchase requisitions and track deliveries.
• Assist with meeting logistics, including materials and room setup.
• Handle petty cash reimbursements and maintain records.
• Photocopying, scanning, and other routine tasks.
• Guide Administrative Assistant I and II staff as directed.

Skills

Microsoft Office

Organizational skills

Communication

Teamwork

Confidentiality

Attention to detail

Inclusion values

Education

High School Diploma or GED

Some college coursework

Tools

Microsoft Office Suite

Job description

Why Join ADAPT?

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

Job Type

Full-time

Description

Why Join ADAPT?

It's more than a job; it's a calling. It's where passion meets purpose. ADAPT Community Network, formerly United Cerebral Palsy (UCP) of NYC provides a multitude of services to people with developmental disabilities. At ADAPT, we are 3,000 strong, and it takes every one of us to empower the lives of the people we support. With caring and great resources at hand, we know what it takes to help people live fuller, happier, healthier lives. Our employees show their commitment to the people we support every day, and we all deliver on our promise to provide innovative and comprehensive services to individuals with developmental disabilities.

For your next career move, apply with us at ADAPT Community Network! Wherever you work among our many locations around New York City, ADAPT offers paid training, competitive benefits, and we foster a team culture of learning, support, collaboration and career growth.

Summary

Under the supervision of program leadership, the Administrative Assistant III provides general administrative support to ensure the smooth day-to-day operations of the department. This role assists with clerical tasks, maintains records, supports staff scheduling and office procedures, and ensures excellent service to employees, visitors, and persons supported by ADAPT Community Network. The Administrative Assistant III may provide guidance to Administrative Assistant I and II staff and works collaboratively with peers to maintain an organized and efficient office environment.

Essential Duties And Responsibilities

• Greets visitors, responds to routine inquiries, and directs individuals to the appropriate staff or resource.
• Answers and screens phone calls, takes messages, and forwards calls to the appropriate staff member.
• Prepares and types routine correspondence, reports, and forms as directed.
• Assists with maintaining staff attendance records, leave requests, and departmental calendars.
• Maintains organized filing systems for administrative and program-related materials.
• Assists with ordering, tracking, and maintaining office supplies and equipment inventory.
• Sorts, distributes, and processes incoming and outgoing mail and packages.
• Supports the preparation of purchase requisitions and tracks deliveries.
• Provides assistance with meeting logistics, including preparing materials, refreshments, and room setup.
• Assists with petty cash reimbursements and maintains accurate records as directed.
• Performs photocopying, scanning, and other routine office support tasks.
• Provides guidance and basic instruction to Administrative Assistant I and II staff, as directed by supervisor.
• Collaborates with other administrative staff on shared assignments and projects.
• Maintains confidentiality and adheres to organizational policies and procedures.
• Performs other related duties as requested.

Qualifications

• High School Diploma or GED required; some college coursework preferred.
• Minimum of 1 year of related administrative or clerical experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and ability to learn other business software systems.
• Strong organizational skills with the ability to prioritize multiple tasks.
• Good interpersonal and communication skills, both verbal and written.
• Ability to work independently with limited supervision and as part of a team.
• Ability to maintain confidentiality and handle sensitive information appropriately.
• Strong attention to detail and accuracy in work.
• Commitment to modeling ADAPT’s values of inclusion, respect, and collaboration.

COMPENSATION:

$18.19/hour + Industry-Leading Benefits for all full-time employees.

At ADAPT, we value diversity, equity, inclusion, accessibility, and belonging. We strive to ensure that our employees are comfortable bringing their whole, authentic self to work and that the people we support can also be their authentic selves. We value diverse backgrounds, opinions, ideas, and ways of thinking. We aim to build an inclusive and diverse workforce that is empowered and supported with leaders who create diverse and inclusive teams. We continuously seek opportunities for the organization to foster a more positive, respected, united, and collaborative culture.

ADAPT Community Network is proud to be an equal opportunity employer and is committed to creating an inclusive environment for all employees. Qualified candidates of diverse ethnic and racial backgrounds and status are encouraged to apply for vacant positions at all levels.

Notice of AI Use in Job Application Review

As part of our commitment in creating a fair, efficient, and consistent hiring process we may use artificial intelligence (AI) to help our recruiting teams organize, summarize, and analyze information provided by candidates, including resumes, application responses, and other materials submitted during the application process.AI may be used to identify patterns, highlight relevant skills, and experience, and assist in comparing a candidate’s qualifications with the requirement of a specific role. These tools are to improve efficiency and consistency while supporting more informed hiring decisions, which will ultimately be made by the hiring team.