Administrative Assistant III – Public Justice Office

Cook-County-State; Rolling Meadows (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Cook County State’s Attorney’s Office is seeking an Administrative Assistant III for the Rolling Meadows location to provide administrative support to the Assistant State’s Attorneys assigned to the Rolling Meadows Courthouse.

The role requires excellent communication, organization, and multitasking abilities, with proficiency in Word and Excel. The position operates Monday–Friday, 8:30 a.m. to 4:30 p.m., at the Rolling Meadows Courthouse, under the Administrative Services Bureau.

Qualifications

• Excellent communication skills, both oral and written.
• Organizational skills and ability to multi-task required.
• Proficiency in Microsoft Word and Excel applications required.
• Typing speed of 50+ wpm preferred.

Responsibilities

• Answer general questions from the public and provide information and resources.
• Time date stamp and initial all incoming mail / packages.
• Type subpoenas, motions, answers and other correspondence as required.
• Input all discovery requests through NICE.
• Proofread and sort documents.
• File all necessary paperwork.
• Answer phone, transfer to appropriate individual and take messages.
• Type information, indictments and arraignment letters.
• Run time sensitive, confidential criminal background checks/reports.
• Enter and update case information in CRIMES and other databases.
• Make copies, mail, scan, fax, and email documents.
• Sort and distribute mail.
• Maintain confidentiality of information and systems.
• Interact with CCSAO employees and outside agencies.
• Perform additional duties as assigned.

Skills

Communication skills

Word/Excel proficiency

Typing speed 50+ wpm

Tools

Microsoft Word

Microsoft Excel

SharePoint

CRIMES

LEADS

Job description

Cook County State’s Attorney’s Office is seeking an Administrative Assistant III for the Rolling Meadows location to provide administrative support to the Assistant State’s Attorneys assigned to the Rolling Meadows Courthouse.

The role requires excellent communication, organization, and multitasking abilities, with proficiency in Word and Excel. The position operates Monday–Friday, 8:30 a.m. to 4:30 p.m., at the Rolling Meadows Courthouse, under the Administrative Services Bureau.