Administrative Assistant III – Operations & Budget Support

Christiana Care Health System; Newark (DE); On-site; USD 33,000 - 50,000; Full time

Job summary

ChristianaCare on Newark Campus seeks an experienced Administrative Assistant III to support the General Manager and leadership team within the Food & Nutrition Services department. You will handle advanced administrative, financial, and operational tasks while coordinating multiple projects and serving as a key resource for managers, staff, and external partners.

Ideal candidates bring strong organizational skills, meticulous attention to detail, and the ability to manage competing priorities

Qualifications

• High School Diploma or GED.
• Strong administrative support experience.
• Proficiency with Microsoft 365 applications, including Word, Excel, Outlook, Forms, Planner, and Teams.
• Excellent organizational, communication, and customer service skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Four years of administrative experience.
• Experience with Workday, Kronos Dimensions, SharePoint, financial reporting, budgeting, and project coordination.
• Previous healthcare experience.
• Experience with Sodexo systems such as CaterTrax and Birchstreet.

Responsibilities

• Prepare and maintain departmental financial reports, statistics, and benchmarking data.
• Assist with operational and capital budget planning and create capital projects in Workday.
• Process vendor payments and manage contract documentation.
• Administer Kronos Dimensions and contractor timekeeping systems, including reporting and supervisor training.
• Coordinate department projects, meetings, events, and action items to support operational goals.
• Prepare meeting agendas, correspondence, reports, and meeting minutes.
• Manage calendars, schedules, travel arrangements, and office operations.
• Support recruitment and onboarding activities, including interview scheduling, orientation coordination, and new hire processing.
• Maintain employee records and ensure compliance with organizational, regulatory, and accreditation requirements.
• Monitor mandatory education compliance and provide reporting to leadership.
• Maintain departmental SharePoint and collaboration sites and support process improvement initiatives using Microsoft 365 tools.
• Serve as a resource for employees regarding Workday, benefits, and administrative inquiries.
• Perform additional duties as assigned.

Skills

Administrative support

Organization

Communication

Customer service

Time management

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft Forms

Microsoft Planner

Microsoft Teams

Job description

ChristianaCare on Newark Campus seeks an experienced Administrative Assistant III to support the General Manager and leadership team within the Food & Nutrition Services department. You will handle advanced administrative, financial, and operational tasks while coordinating multiple projects and serving as a key resource for managers, staff, and external partners.

Ideal candidates bring strong organizational skills, meticulous attention to detail, and the ability to manage competing priorities