Administrative Assistant III - Neonatal Services

Nationwide Children's Hospital; Columbus (OH); On-site; USD 42,000 - 62,000; Full time

Job summary

Nationwide Children's Hospital in Columbus, OH is seeking an experienced Administrative Coordinator to support a Section Chief or VP. You will manage calendars, coordinate meetings and travel, prepare reimbursements, and create modest presentations.

The role emphasizes customer service, attention to detail, and the ability to handle multiple projects in a healthcare setting. A High School diploma and 3 years of admin experience are preferred.

Qualifications

• High School diploma or equivalent; business-related coursework preferred.
• 3 years administrative experience preferred.
• Healthcare environment experience may be desired.
• Ambassador Program participation within first 12 months of employment.
• Ability to handle travel arrangements and meeting scheduling.

Responsibilities

• Schedules appointments and meeting locations; coordinates business events. Manages travel arrangements including air reservations, scheduling options, hotel and car rental. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Skills

Customer service

Calendar management

Travel arrangements

Microsoft Office

Training orientation

Education

High School diploma

Tools

Travel booking systems

Job description

Overview

Standard workweek is Monday through Friday with no weekend or holiday requirements. Flexible scheduling is available to support meeting attendance and business needs while ensuring a 40-hour workweek is fulfilled.

Overview

Standard workweek is Monday through Friday with no weekend or holiday requirements. Flexible scheduling is available to support meeting attendance and business needs while ensuring a 40-hour workweek is fulfilled.

Job Description Summary

Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.

Job Description

Essential Functions

• Schedules appointments and meeting locations; coordinates business events. Manages travel arrangements including air reservations, scheduling options, hotel and car rental. Develops travel itineraries in alignment with NCH standards. Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures. Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Education Requirement

High School Diploma or Equivalent; business-related or professional development coursework preferred.

Licensure Requirement

(not specified)

Certifications

(not specified)

Skills

Must complete Ambassador Program within first 12 months of employment.

Experience

3 years administrative experience preferred. Experience in a healthcare environment may be desired.

Physical Requirements

OCCASIONALLY: Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs

FREQUENTLY: Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking

CONTINUOUSLY: Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing – Far/near, Sitting

Additional Physical Requirements Performed But Not Listed Above

(not specified)

"The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision. EOE M/F/Disability/Vet"