Administrative Assistant III- Miller Academic Center

DHRM; Lexington (VA); On-site; USD 35,000 - 46,000; Full time

Job summary

Virginia Military Institute's Miller Academic Center seeks an Administrative Assistant III to support daily operations and ensure smooth program delivery.

You will manage MAC databases, handle confidential records, assist with tutor training, and prepare training materials. The role involves processing purchasing and travel paperwork, updating the MAC website and social media, and coordinating with the Registrar and other units as required.

Qualifications

• Related experience in an office setting.
• Familiarity with Excel and Qualtrics.
• Willingness to work varied hours, including evenings and weekends.
• Excellent organizational and customer service skills, with strong written and verbal communication.

Responsibilities

• Provide administrative support for day-to-day operations of the MAC.
• Manage MAC database systems and confidential records; assist with reports.
• Assist with training, management, and evaluation of MAC peer tutors.
• Design and produce training materials and documents for MAC programs.
• Process purchasing, travel, and fiscal paperwork per Comptroller guidelines.
• Maintain MAC webpage and social media accounts.
• Perform other duties as assigned by the Director.

Skills

Organizational skills

Customer service

Communication skills

Multitasking

Flexible hours

Tools

Excel

Qualtrics

Job description

Title: Administrative Assistant III- Miller Academic Center

Hiring Range: $35,000 - $46,000

Pay Band: 3

Agency: Virginia Military Institute

Location: Virginia Military Institute

Agency Website: www.vmi.edu

Recruitment Type: General Public - G

Job Duties

• Provides administrative support for day-to-day operations of the MAC and its programs;
• Manages MAC database systems and confidential records and routinely compiles information for administrative reports and updates, in collaboration with the Registrar and other units as required;
• Assists with training, management, and evaluation of the MAC’s peer tutors;
• Designs and produces training materials and other documents as needed in support of MAC programs;
• Processes purchasing, travel, and other fiscal paperwork in keeping with VMI Comptroller’s office guidelines;
• Maintains the Miller Academic Center webpage and social media accounts;
• Performs other duties as assigned by the Director.

Minimum Qualifications

• Related experience in office setting
• Familiarity with Excel and Qualtrics
• Willingness to work varied hours, including evenings and weekends
• Able to handle multiple tasks at one time
• Excellent organizational skills
• Excellent customer service skills
• Excellent verbal/written communication skills

Additional Considerations

• Academic support training or experience
• Data collection experience and reporting

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Advertised:

31 Aug 2026 Eastern Daylight Time

Applications close:

Contact Information

Name: Matthew Hart

Phone: [phone]

Email: [e-mail]