Administrative Assistant III - Legal - CGSS - Maryland

Live! Casino & Hotel Philadelphia; Hanover (MD); On-site; USD 58,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Life Insurance

Disability insurance

Retirement plan

Paid Time Off

Tuition Reimbursement

On-site Wellness Center

Training and career growth

Rewards & Recognition

Job summary

Live! Casino & Hotel Philadelphia is seeking an Executive Administrative Assistant III to provide full-service administrative support to the General Counsel and senior management. You will coordinate office services, manage schedules, and assist with budget and financial reports.

Responsibilities include meeting setup, travel arrangements, records control, and handling confidential information. You will also back up the Office Manager and support special administrative tasks.

Qualifications

• 1–3 years of experience in a high-volume executive office environment.
• Two-year associate degree in secretarial science/office management or equivalent.
• Must be able to obtain Maryland State Gaming License as required by the Maryland Lottery Gaming Control Agency.

Responsibilities

• Assist with managing and ensuring efficient operation of executive office equipment (phones, copiers, smartphones, PCs).
• Analyze office methods daily to improve workflow or reduce costs.
• Set up and coordinate meetings for executives, including AV setup and refreshments.
• Research and analyze data to prepare reports for General Counsel-sponsored projects.
• Answer phones, greet guests, take messages, distribute to staff.

Skills

Problem solving

Time management

Communication

Education

Associate degree in secretarial science/office management

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Min Compensation

USD $57,682.00/Yr.

Max Compensation

USD $79,561.00/Yr.

Overview

Why We Need Your Talents:

The Executive Administrative Assistant III is responsible for providing full service administrative support to the General Counsel and other Executive Management staff. The Executive Administrative Assistant III will assist Office Manager in coordinating all offices services; managing daily schedules, responsible for management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, taking notes/meeting minutes, records control and special administrative and clerical projects.

Responsibilities

Where You'll Make an Impact:

• Assist with the responsibility of managing and efficient operation of executive office equipment to include but not limited to phones, copiers, smart phones, and personal computers.
• Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions.
• Set up and coordinate meetings for the assigned and other executive staff which may include room set up of audio visual equipment, conference phones and ordering refreshments.
• Research and analyze data to prepare reports to support General Counsel sponsored/related projects and initiatives.
• Answer department phones lines, greet guests, and keep records of calls and visitors; take concise messages and distribute timely to appropriate personnel.
• May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company.
• Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow up.
• Maintain accurate records.
• Use discretion when handling all tasks.
• Serve as back up to Executive Assistant/Office Manager.
• Perform general clerical and administrative office duties.
• Protects Operations by keeping information confidential.
• Coordinate subpoena responses and support the processing and routing of contracts for review, approval, and execution.
• Other duties as assigned.

Skills to Help You Succeed:

• Must be proficient in the use of modern office equipment and software packages inclusive of but not limited to personal computers, Microsoft, Word, Power Point and Excel.
• Ability to solve complex problems and assigned duties under frequent time pressures in an interruptive environment.
• Ability to analyze and interpret departmental needs. .
• Ability to maintain mental concentration for significant periods of time.
• Ability to be flexible with work schedule (position may require extended hours, including evening and weekends).

Qualifications

Must-Haves:

• One (1) to Three (3) years of experience in a high volume executive office environment.
• Two year associates degree in secretarial science/office management or a combination of experience and education in equivalent field.
• Must be able to obtain Maryland State Gaming License as required by the Maryland Lottery Gaming Control Agency.

Physical Requirements:

• 75% sitting, 25% standing
• Constantly viewing computer screen for hours at times throughout work day.

What We Offer

Perks We Offer You

• Comprehensive group health benefits for full-time and part-time Team Members and their eligible dependents. Other benefits for full-time and part-time Team Members include:
• Free Basic Life Insurance
• Free Short Term & Long-Term Disability
• Generous retirement savings options
• Paid Time Off
• Tuition Reimbursement
• On-site Wellness center for Team Members and eligible dependents (Maryland Property only)
• Training and pathways for career growth
• Robust Rewards & Recognition Programs
• Annual Merit Based Pay Increases
• Discretionary Performance Bonuses
• Discretionary Service Bonuses
• Free parking
• Free food and discounted meals
• Live! Hotel, Food & Beverage, and Entertainment Discounts

Life at Live!

Individuals chosen to be part of the Live! Team can expect:

• To be part of an exciting experience unlike any other in the market.
• To be given the power and responsibility to put service and community first.
• To come together as a strong team, while valuing and celebrating our diversity.
• To be given the tools, resources, and opportunity to grow in their career.
• To work hard and have fun.
• Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN.
• The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency!
• Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises.
• You will work in an environment where smoking is allowed.