Administrative Assistant III - Legal - CGSS - Maryland
Live! Casino & Hotel Maryland
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Benefits offered by this job
Job summary
Live! Casino & Hotel Maryland is seeking an Executive Administrative Assistant III to deliver comprehensive administrative support to the General Counsel and senior management. The role includes coordinating office services, managing schedules, handling equipment, calls, guests, travel, budgets, and minute-taking.
You will ensure confidentiality, back up the Office Manager, and assist with clerical projects in a fast-paced environment at our Maryland property.
Qualifications
- One to three years of experience in a high-volume executive office environment.
- Two year associates degree in secretarial science/office management or equivalent.
- Must be able to obtain Maryland State Gaming License as required by the Maryland Lottery Gaming Control Agency.
Responsibilities
- Assist with managing and operating the executive office, including phones, copiers, devices, and PCs.
- Analyze office methods to improve workflow and reduce costs.
- Coordinate meetings, room setup, AV, and refreshments.
- Prepare reports and data analyses for General Counsel projects.
- Answer phones, greet guests, and relay messages to staff.
- Serve as liaison with vendors and partners; protect confidential information.
- Provide backup support to the Office Manager and perform general clerical duties.
Skills
Education
Job description
The Executive Administrative Assistant III is responsible for providing full service administrative support to the General Counsel and other Executive Management staff. The Executive Administrative Assistant III will assist Office Manager in coordinating all offices services; managing daily schedules, responsible for management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, taking notes/meeting minutes, records control and special administrative and clerical projects.
USD $57,682.00/Yr.
USD $79,561.00/Yr.
The Executive Administrative Assistant III is responsible for providing full service administrative support to the General Counsel and other Executive Management staff. The Executive Administrative Assistant III will assist Office Manager in coordinating all offices services; managing daily schedules, responsible for management of office equipment, answering multiple phone lines, routing calls, composing general correspondences, receiving guests to the office, coordinating travel arrangements, assisting with budget preparation/financial reports, taking notes/meeting minutes, records control and special administrative and clerical projects.
- Assist with the responsibility of managing and efficient operation of executive office equipment to include but not limited to phones, copiers, smart phones, and personal computers.
- Analyzes office methods daily in order to improve workflow, simplify reporting procedures, or implement cost reductions.
- Set up and coordinate meetings for the assigned and other executive staff which may include room set up of audio visual equipment, conference phones and ordering refreshments.
- Research and analyze data to prepare reports to support General Counsel sponsored/related projects and initiatives.
- Answer department phones lines, greet guests, and keep records of calls and visitors; take concise messages and distribute timely to appropriate personnel.
- May act as focal point for vendors, suppliers and community organizations seeking to and currently doing business with company.
- Provide warm and genuine service to our team members and guests, while delivering prompt communication and follow up.
- Maintain accurate records.
- Use discretion when handling all tasks.
- Serve as back up to Executive Assistant/Office Manager.
- Perform general clerical and administrative office duties.
- Protects Operations by keeping information confidential.Coordinate subpoena responses and support the processing and routing of contracts for review, approval, and execution.
- Other duties as assigned.
- Must be proficient in the use of modern office equipment and software packages inclusive of but not limited to personal computers, Microsoft, Word, Power Point and Excel.
- Ability to solve complex problems and assigned duties under frequent time pressures in an interruptive environment.
- Ability to analyze and interpret departmental needs. .
- Ability to maintain mental concentration for significant periods of time.
- Ability to be flexible with work schedule (position may require extended hours, including evening and weekends).
- One (1) to Three (3) years of experience in a high volume executive office environment.
- Two year associates degree in secretarial science/office management or a combination of experience and education in equivalent field.
- Must be able to obtain Maryland State Gaming License as required by the Maryland Lottery Gaming Control Agency.
- 75% sitting, 25% standing
- Constantly viewing computer screen for hours at times throughout work day.
- Comprehensive group health benefits for full-time and part-time Team Members and their eligible dependents. Other benefits for full-time and part-time Team Members include:
- Free Basic Life Insurance
- Free Short Term & Long-Term Disability
- Generous retirement savings options
- Paid Time Off
- Tuition Reimbursement
- On-site Wellness center for Team Members and eligible dependents (Maryland Property only)
- Training and pathways for career growth
- Robust Rewards & Recognition Programs
- Annual Merit Based Pay Increases
- Discretionary Performance Bonuses
- Discretionary Service Bonuses
- Free parking
- Free food and discounted meals
- Live! Hotel, Food & Beverage, and Entertainment Discounts
Individuals chosen to be part of the Live! Team can expect:
- To be part of an exciting experience unlike any other in the market.
- To be given the power and responsibility to put service and community first.
- To come together as a strong team, while valuing and celebrating our diversity.
- To be given the tools, resources, and opportunity to grow in their career.
- To work hard and have fun.
- Live is a 24 hour /7 days per week high energy casino with a culture committed to fairness, teamwork, and most importantly FUN.
- The casino is large and fast paced, requiring the ability and energy to move about it with a true sense of urgency!
- Exposed to alcohol, cigarette and cigar smoke, bright lights, and loud noises.
- You will work in an environment where smoking is allowed.
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