Administrative Assistant III – Data & Process Optimizer

Internal Careers; Arizona; Hybrid; USD 38,000 - 45,000; Full time

Benefits offered by this job

Remote work option

ASRS retirement

Paid holidays

Parental leave

Job summary

State of Arizona’s Department of Economic Security seeks an Administrative Assistant 3 to provide high-level administrative support within the Division of Developmental Disabilities (DDD) in Phoenix. The role focuses on data integrity, standard work processes, and mentoring junior staff, with potential for remote work within Arizona.

The position requires strong organizational skills, advanced spreadsheet abilities, and the ability to manage multiple priorities with minimal supervision.

Qualifications

• Three years of responsible administrative experience in a government, regulatory, healthcare, or similar highly structured environment.
• Experience with database reconciliation, data quality assurance, or records management is desirable.
• Ability to develop and implement standard work procedures and process documentation.

Responsibilities

• Performs routine database reconciliation by comparing information across multiple systems to identify discrepancies.
• Research and resolve data discrepancies; enter, update, validate, and maintain information in databases and spreadsheets.
• Develop, document and implement standard work procedures to promote consistency and accuracy.
• Create and maintain standard work, guides, checklists, templates, and reference materials.
• Develop and maintain tracking tools, reports, and spreadsheets for operational monitoring.
• Provide general administrative support including scheduling, meeting coordination, documentation, and correspondence.

Skills

Google products

Microsoft Office

Oral and written communication

Organizational skills

Attention to detail

Advanced Excel/Google Sheets

Education

Three years of administrative experience

Tools

Excel

Google Sheets

Job description

State of Arizona’s Department of Economic Security seeks an Administrative Assistant 3 to provide high-level administrative support within the Division of Developmental Disabilities (DDD) in Phoenix. The role focuses on data integrity, standard work processes, and mentoring junior staff, with potential for remote work within Arizona.

The position requires strong organizational skills, advanced spreadsheet abilities, and the ability to manage multiple priorities with minimal supervision.