Administrative Assistant III - Criminal Justice Coordinating Council

Charleston County Government; North Charleston (SC); Sur place; USD 22 000 - 31 000; Plein temps

Résumé du poste

Charleston County Government is seeking an Administrative Assistant to support department operations on site in South Carolina. The role involves answering calls, preparing reports, coordinating meetings, and providing AV support for events and presentations.

The position requires a High School Diploma or GED and at least two years of customer service or clerical experience, with strong MS Office skills (Excel, Word, PowerPoint) and the ability to handle confidential information.

Qualifications

• High school diploma or GED is required.
• Minimum of two (2) years or more of Customer Service, Clerical, or Administrative experience.
• Must be proficient in Microsoft Office Suite, database management and office equipment
• Pass a background investigation
• Pass a pre-employment physical
• Requires strong Microsoft Office skills (Excel, Word, PowerPoint)

Responsabilités

• Answers telephone calls and provide information to callers and visitors.
• Provides administrative support to administrative functions including preparing reports and presentations.
• Assists other administrative personnel with reporting, filing, specialized data entry, and updating databases as necessary.
• Assists with the set-up and clean-up for events, presentations, in-services and meetings.
• Coordinates meetings and events, including scheduling, reserving meeting spaces, preparing agendas and materials, and arranging necessary resources.
• Provides audio-visual (AV) support for meetings and presentations, ensuring all equipment functions properly.
• Coordinates catering and logistical needs for meetings, forums, and luncheons as required.
• Attends meetings as requested; records, transcribes, and distributes accurate meeting minutes in a timely manner.
• Creating video/audio/photography posts of events, meetings, news releases, messaging on the agency’s social media accounts – these include, but are not limited to Facebook, LinkedIn and Instagram
• Assist with media relations and communications; engaging, attending and scheduling meetings with various communities.
• Creating event fliers, containing QR codes, etc.
• Performs other duties or assumes other responsibilities as apparent or assigned.
• Maintains confidentiality of sensitive information and documentation

Formation

High School Diploma or GED

Outils

Microsoft Office Suite

Excel

Word

PowerPoint

Database management

Description du poste

The Administrative Assistant performs administrative and office support activities for the department.

HIRING HOURLY $19.34

OPEN UNTIL FILLED – APPLICATION REVIEW BEGINS IMMEDIATELY

ESSENTIAL FUNCTIONS: (Order of Essential Functions does not indicate importance of functions)

• Answers telephone calls and provide information to callers and visitors.
• Provides administrative support to administrative functions including preparing reports and presentations
• Assists other administrative personnel with reporting, filing, specialized data entry, and updating databases as necessary.
• Assists with the set-up and clean-up for events, presentations, in-services and meetings.
• Coordinates meetings and events, including scheduling, reserving meeting spaces, preparing agendas and materials, and arranging necessary resources.
• Provides audio-visual (AV) support for meetings and presentations, ensuring all equipment functions properly.
• Coordinates catering and logistical needs for meetings, forums, and luncheons as required.
• Attends meetings as requested; records, transcribes, and distributes accurate meeting minutes in a timely manner.
• Creating video/audio/photography posts of events, meetings, news releases, messaging on the agency’s social media accounts – these include, but are not limited to Facebook, LinkedIn and Instagram
• Assist with media relations and communications; engaging, attending and scheduling meetings with various communities.
• Creating event fliers, containing QR codes, etc.
• Performs other duties or assumes other responsibilities as apparent or assigned.
• Maintains confidentiality of sensitive information and documentation
• High School Diploma or GED is required.
• Minimum of two (2) years or more of Customer Service, Clerical, or Administrative experience.
• Must be proficient in Microsoft Office Suite, database management and office equipment
• Pass a background investigation
• Pass a pre-employment physical
• Requires strong Microsoft Office skills (Excel, Word, Powerpoint)
• Take action in solving problems while exhibiting judgment and a systematic approach to decision making; identify the important dimensions of a problem, determine potential causes, obtain relevant information, and specify alternate solutions that result in effectiveness.
• Safeguard confidential information and use it or disclose it only as expressly authorized or specifically required while performing specific job duties.
• Respond positively to a work environment that will change day-to-day, requiring quick departure from and re-organization of one’s schedule, ensuring County employees are receiving the best possible service and items with priority are completed as needed.
• Demonstrate sound time-management skills by effectively or efficiently organizing, prioritizing, and completing multiple assignments on or before the designated deadline.
• Consistently abide by established policies and procedures for routine problems. Embrace technology, paperless processes, and various system enhancements.
• Embrace County and Department standards for customer service, accuracy, quality, efficiency and all County and * Department policies and procedures ensuring that all work performed meets those standards.