Administrative Assistant III - Cardiology

Washington University in St. Louis; St. Louis (MO); Presencial; USD 29.000 - 45.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Vacation days

Paid holidays

Sick time

Descripción de la vacante

Washington University in St. Louis seeks an Administrative Assistant to provide essential departmental support in Saint Louis, MO. The role includes scheduling meetings, drafting reports, handling confidential documents, and maintaining files with attention to detail.

Your duties will span creating PowerPoint presentations, Excel financial worksheets, and contracts, as well as coordinating department events and travel plans. Strong organizational and communication skills are required.

Formación

• High school diploma or equivalent.
• 3 years of relevant administrative experience.
• Proficient in MS Office and data management.

Responsabilidades

• Provide administrative support to the department, including scheduling meetings and preparing materials.
• Coordinate data and reports for special projects and events; draft agendas and summaries.
• Assist in creating presentations, Excel worksheets, and contracts as needed.
• Plan and manage department events and respond to inquiries.

Conocimientos

Microsoft Excel

Microsoft PowerPoint

Microsoft Word

Interpersonal Communication

Teamwork

Problem Solving

Educación

High school diploma

Herramientas

Student Information Systems

HR Software Systems

Financial Systems

Descripción del empleo

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

Provide administrative assistance to department.

Job Description

Primary Duties & Responsibilities:

• Provides administrative assistance to the department. Performs all job functions such as scheduling meetings, composing a variety of materials, including confidential reports and correspondence, managing files; taking phone messages and handling those deemed appropriate, researching topics as needed.
• Coordinates and develops data using institutional knowledge of department and university content for special reports/projects; events on either university cycles or upon manager's request; prepares agendas, travel plans, documents, and transcription related to meetings and/or conferences; writes summaries and reports.
• Assists in preparing contracts, presentations and legal documents. Creates and prepares PowerPoint reports, Excel financial worksheets and contracts.
• Plans, coordinates, and manages events and programming for the department.
• Receives and screens telephone calls, answers specific questions and takes accurate messages. Responds to and resolves administrative problems, tasks, questions and inquiries on behalf of the department.
• Maintains administrative files for the department. Assists with special ongoing at the request of supervisor or as they arise.
• Performs other duties as assigned.

Working Conditions:

Job Location/Working Conditions:

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort:

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs. or less)

Equipment:

• Office equipment

Required Qualifications

Education:

• High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications /Professional Licenses :

• No specific certification/professional license is required for this position.

Work Experience:

• Relevant Experience (3 Years)

Skills:

• Not Applicable

Driver's License:

• A driver's license is not required for this position.

Preferred Qualifications

Education:

• No additional education unless stated elsewhere in the job posting.

Certifications /Professional Licenses :

• No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience:

• No additional work experience unless stated elsewhere in the job posting.

Skills:

• Adaptability, Computer Literacy, Confidentiality, Financial Systems, Human Resources (HR) Software Systems, Independent Decision-Making, Interpersonal Communication, Learning Quickly, Microsoft Excel, Microsoft PowerPoint, Microsoft Word, Online Meeting Software, Organizing, Problem Solving, Professional Etiquette, Sound Judgment, Stress Management, Student Information Systems, Teamwork, Working Independently, Workload Prioritization

Grade

G08-H

Salary Range

$21.17 - $32.85 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ .

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.