Administrative Assistant III - Abdominal Transplant

nationwidechildrens; North Carolina; On-site; USD 38,000 - 56,000; Full time

Job summary

Nationwide Children's Hospital is seeking an experienced administrative professional to support a Section Chief or VP. You will manage calendars, coordinate events, arrange travel, and process reimbursements, delivering high-quality customer service to internal and external stakeholders.

Responsibilities include preparing correspondence, spreadsheets, and presentations, assisting with training, and supporting special projects across the department.

Qualifications

• High School Diploma or equivalent required; business coursework preferred.
• 3 years administrative experience preferred; healthcare environment may be desired.

Responsibilities

• Schedules appointments and meeting locations; coordinates business events.
• Manages travel arrangements including air reservations, scheduling options, hotel and car rental.
• Develops travel itineraries in alignment with NCH standards.
• Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures.
• Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Skills

Ambassador Program

Education

High School Diploma

Business-related coursework

Job description

Overview:

Job Description Summary:

Performs a wide variety of complex administrative activities for a Section Chief or VP, and/or others as assigned.

Job Description:

Essential Functions:

• Schedules appointments and meeting locations; coordinates business events.
• Manages travel arrangements including air reservations, scheduling options, hotel and car rental.
• Develops travel itineraries in alignment with NCH standards.
• Responsible for completion of reimbursement requests.
• Provides excellent service to both internal and external customers by applying best practices and standard operating procedures.
• Anticipates problems and proposes solutions in advance.
• Coordinates special projects within assigned department.
• May provide assistance in training and orientation of colleagues.
• Creates moderately complex correspondence, spreadsheets and visual presentations for projects.

Education Requirement:

High School Diploma or Equivalent; business-related or professional development coursework preferred.

Licensure Requirement:

(not specified)

Certifications:

(not specified)

Skills:

Must complete Ambassador Program within first 12 months of employment.

Experience:

3 years administrative experience preferred. Experience in a healthcare environment may be desired.

Physical Requirements:

OCCASIONALLY:

Climb stairs/ladder, Electricity, Lifting / Carrying: 0-10 lbs, Lifting / Carrying: 11-20 lbs, Machinery, Pushing / Pulling: 0-25 lbs

FREQUENTLY:

Bend/twist, Color vision, Flexing/extending of neck, Interpreting Data, Reaching above shoulder, Repetitive hand/arm use, Squat/kneel, Standing, Walking

CONTINUOUSLY:

Audible speech, Computer skills, Decision Making, Depth perception, Hand use: grasping, gripping, turning, Hearing acuity, Peripheral vision, Problem solving, Seeing - Far/near, Sitting

Additional Physical Requirements performed but not listed above:

(not specified)

The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individuals so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under their supervision.

EOE M/F/Disability/Vet