Administrative Assistant III (12800, Grade 16)

Maryland-National Capital Park and Planning Commission; Upper Marlboro (MD); On-site; USD 49,000 - 86,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid leave

Job summary

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is seeking an Administrative Assistant III to support facility management teams within the Aquatics and Athletic Facilities Division. Provide general correspondence, HR, payroll, records, and budget support; prepare memos, charts, and reports; coordinate meetings and special projects.

The role requires a high school diploma or GED, four years of admin experience (including two years in clerical support and one year in

Qualifications

• High school diploma or GED is required.
• Four years of progressively responsible experience including at least two years in administrative and clerical support and at least one year of technical support in administrative management.
• An equivalent combination of education and experience totaling four years may be substituted, which may replace the stated experience requirements.

Responsibilities

• Provide administrative support for the Assistant Division Chief as needed.
• Coordinate special projects and assignments; prepare memos, charts, and information packets.
• Process confidential personnel information and maintain personnel files; manage payroll reports and leave requests.
• Assist with procurement, ITC user management, meetings, and budgeting tasks; prepare reports and correspondence.

Skills

Verbal and written communication

Leadership experience

MS Office skills

Organizational skills

Analytical

Education

High school diploma or GED

Tools

MS Office

Job description

Description The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a nationally recognized and award-winning agency providing land use planning; stewardship of natural, cultural, and historic resources; and delivery of recreation programs to the communities it serves. The agency operates in the Montgomery and Prince George's County Regions. Additional information on the agency can be found on www.mncppc.org.

Description The Maryland-National Capital Park and Planning Commission (M-NCPPC) is a nationally recognized and award-winning agency providing land use planning; stewardship of natural, cultural, and historic resources; and delivery of recreation programs to the communities it serves. The agency operates in the Montgomery and Prince George's County Regions. Additional information on the agency can be found on www.mncppc.org.

The agency is seeking an Administrative Assistant III. This position provides administrative support for the facility management teams within the Aquatics and Athletic Facilities Division. This position will monitor and prepare general correspondence, provide assistance as requested/required on matters related to human resources, financial and operating budget, review seasonal staff payroll reports, evaluations, personnel actions, and leave requests.

The M-NCPPC offers a competitive salary range of $48,563 - $86,008 at the Administrative Assistant III level with an excellent benefits package including generous leave, extensive health coverage, deferred compensation plan, employer's retirement plan, and work-life programs. Salary is commensurate with education and experience. The Commission is an Equal Opportunity Employer and encourages applications from underrepresented groups, women, and persons with disabilities.

The hiring range for this position will be $48,563 – midpoint of the advertised salary range and will be based on the candidate’s qualifications and experience.

Examples of Important Duties

Primary Responsibilities

• Provide administrative support for the Assistant Division Chief as needed
• Reports to and work with the division’s Administrative Supervisor to provide information and service as requested. This may include responding to email requests, as well as preparing memos, charts, graphs, and assistance as needed.
• Coordinate special projects and assignments.
• Process confidential personnel information – personnel actions and performance evaluations; maintain personnel files
• Procurement: Purchase card transactions, purchase requisitions, check requests, invoice/contract payments, expense reports, timely
• Process ITC User Management forms, and automation requests.
• Event coordination – location/room logistics, AV needs, meeting invitations, prepare materials and information packets, gather attendance sheets, coordinate catering as needed, etc.
• Coordinate meetings, assignments, and communication between Regional Managers, Facility Management Teams, and other DPR divisions and offices. Lead all aspects of set-ups and provide materials needed
• Collect data, create, maintain spreadsheets, and accurately compile and prepare information for various projects, reports, meetings and presentations.
• Records management – maintain automated tracking system of document flow, as well as keep digital and paper document filing systems as appropriate.
• Coordinate communications with Facility Services and ITS Divisions, Help Desk, and other M-NCPPC divisions and offices, as needed
• Prepare correspondence and reports
• Work with Facility Management Team in compiling projects and assignments
• Disperse and collect information between the Division Chief, Assistant Division Chief, Regional Managers, Facility Managers, and staff
• Prepare and disperse meeting agendas; gather/research information for meetings
• Assist as requested/required on matters related to personnel, finance, and other issues to include reviewing employment packets, reviewing Personnel Action Requests for manager’s approval and reviewing payroll reports for appropriate Accounting Unit, pay rate, and accuracy
• Provide miscellaneous administrative support for the entire division as needed

Contract Management And Procurement

• Monitor contracts through the Commission routing process
• Send reminders for all contract renewals to the Facility Management Team
• Initiate check requests, record and monitor all payments to contracts
• Work directly with Facility/Regional Managers to prepare and finalize all information for contracts
• Track all existing purchase order balances and transactions
• Review and submit invoices for payment
• Create new requisitions and purchase order requests
• Work with vendors to ensure accurate documentation has been received and get them set up as active vendors (if they are not)
• Management of Vending Machine contracts

Cash Management

• Purchase Card (PCard) Holder
• Processing PCard transaction requests
• Verify available budget funds and ensure the proper budget lines are being used
• Update, process, maintain and reconcile PCard, monthly transaction log
• Review and verify PCard transactions and accounting details in Lawson

Budgets

• Assist in ongoing review of facility budgets
• Consolidate budget reports to provide to Assistant Division Chief, Regional and Facility Managers

Minimum Qualifications

• High school diploma or a Certificate of General Educational Development (GED).
• Four (4) years of progressively responsible experience that includes at least two (2) years in administrative and clerical support work and at least one (1) year of technical support experience in the administrative management areas of the specific position to be filled.
• An equivalent combination of education and experience may be substituted, which together total 4 years.

Working Characteristics

• Strong verbal and written communication skills
• Management and leadership experience
• Strong computer and MS Office software skills and the ability to learn other Commission resources
• Excellent organizational skills
• Analytical

Class/Specification: Administrative Assistant III

May be subject to medical, drug and alcohol testing.

The Maryland-National Capital Park and Planning Commission (M-NCPPC) is an Equal Opportunity Employer. We celebrate a workplace culture of diversity, equity and inclusion without discrimination or harassment on the basis of race, color, religion, sex, age, national origin, sexual orientation, marital status, disability, genetic information, gender identity, or any other non-merit factor.

Applicants with Disabilities under the Americans with Disabilities Act. If you require accommodations or special arrangements due to a qualifying disability, please notify the Recruitment & Selections Services Unit at the time of applications at or 301-454-1411 (Maryland Relay 7-1-1) M-NCPPC will make all efforts to reasonably accommodate you.

2026 Benefit Summary For Merit System Employees

All plans are optional except the Defined Benefit and Long-Term Disability plans.

Eligibility

You have 45 days from your hire date to elect your benefits. Your coverage begins on the first of the month following receipt of your enrollment forms and required documentation.

Retirement Programs

• Defined Benefit Plan (Mandatory Participation) – Plan E excludes FOP members.

PlanEmployee ContributionPlan C9.5%* of base salary (FOP members only)Plan E4% of base salary up to maximum Social Security Wage Base (SSWB) and 8% in excess of SSWB.

• 457 (b) Plan (Optional) [Pre-tax and Roth]
• Traditional and Roth IRAs (Optional)
• Retiree Healthcare – Eligibility requires, at least 10 years of eligible service and continuous enrollment in M-NCPPC plans (or proof of continuous enrollment in comparable plans) during the 36 months immediately preceding your retirement date. Premium cost share based on years of service

Health Insurance Plans (FOP Members Pay 23% for Medical, Prescription and Dental and same as all other employees for Vision.) All other employees pay percentage below.*

• Medical
  • Kaiser Permanente Health Maintenance Organization (HMO) – (15%)
  • UnitedHealthcare Select Exclusive Provider Organization Health Plan (EPO) – (20%)
  • UnitedHealthcare Choice Plus Point of Service (POS) – (20%)
• Prescription – CVS Caremark – (15%)
• Dental – Delta Dental PPO and DeltaCare USA HMO – (20%)
• Vision – EyeMed – (80% of Low Option plan paid by Commission. Any balance paid by employee.)
  • Low, moderate, and high options are available. Frequency of covered services differs.

• Medical Account – Maximum annual contribution: $3,300
• Dependent Care Account – Maximum annual contribution: $7,500

• Employee Pays 20%: Commission Pays 80% (FOP Members Pay 100%)
• Benefits paid at 66 2/3% of base salary, maximum of $6,000/month

• Benefits paid at 66 2/3% of base salary that exceeds $108,000; capped at $216,000

• Two (2) times base salary; maximum benefit is $200,000 for each
• Automatic coverage with opt-out provision

• Supplemental – 1,2,3,4, or 5 times base salary; maximum benefit is $750,000
• Spouse/Dependent Combination - $10,000/$5,000, $20,000/$10,000, or $30,000/$15,000

• Employees have 60 days from date of hire to enroll.
• Employee contributes 8 leave hours each year
• Annually covers up to 688 hours for own serious medical condition, and 480 hours for parental responsibilities (birth, adoption or foster care), and 80-160 hours for serious medical condition of an immediate family member

• Annual: 15 days per year
• Personal: 3 days per year (12-month waiting period)
• Sick: 15 days per year
• Holidays: 11 days per year

• Credit Union
• Employee Assistance Plan
• Legal Services Plan
• Tuition Assistance Program
• Wellness Program
• Work-Life Program

For a more detailed description of benefits, please contact the Commission’s Health and Benefits Office at [e-mail] or 301-454-1694.