Administrative Assistant III

University of Wisconsin Colleges; Stevens Point, Northern (WI, KY); Hybrid; USD 42,000 - 56,000; Full time

Job summary

University of Wisconsin-Stevens Point seeks an Administrative Assistant III in Stevens Point, WI. You will handle complex records, communications, and scheduling for University Dining operations, serving as a primary contact.

Strong organizational, project management, and MS Office skills are essential. Responsibilities include maintaining records, coordinating meetings and travel, and supporting multiple departments within the dining unit.

Qualifications

• High School Diploma required.
• Associate degree preferred.
• Experience with Microsoft Office products.
• Ability to manage multiple projects and deadlines.
• Strong communication with diverse groups.

Responsibilities

• Prepares and audits complex records, edits documents, and reviews work done by others.
• Develops, sends, receives, copies, and distributes communications per policies.
• Schedules logistics for meetings, conferences, travel, and unit operations.
• Maintains methods and systems for electronic/physical records per policies.
• Serves as a primary contact for individuals and groups via phone and in person.

Skills

Organizational skills

Project management

Customer service

Communication

Team collaboration

Education

High School Diploma

Associate degree

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

TEAMS

Job description

## Administrative Assistant IIIApplyremote type: Onsitelocations: Stevens Point, WItime type: Full timeposted on: Posted Yesterdayjob requisition id: JR10013935## ***Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.***## **Position Title:**Administrative Assistant III## **Job Category:**University Staff## **Employment Type:**Regular## **Job Profile:**Administrative Assistant III## **Job Duties:**Dining operates a comprehensive collegiate food service program delivering high-quality, contemporary, and innovative culinary services to meet the various needs of students, faculty, staff, and visitors. This position ensures that dining standards are attained so that customers have an enjoyable dining experience in any of our locations. Standards that this position will display and uphold are courteous service, proper sanitation procedures, proper use and care of equipment, and the efficient production of quality, wholesome, and properly prepared foods according to standardized menus and recipes. ## **Key Job Responsibilities:*** Prepares and audits complex records, edits documents, and reviews work done by others* Develops, sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures* Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations* Develops, implements, and maintains methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures* Serves as a primary point of contact for individuals and groups, provides organizational information via phone, in person, and through other communication mediums## **Department:**The University Dining department has service units located within DeBot Residential Dining Center, the Dreyfus University Center, and the Chemistry/Biology Building on the main UW-Stevens Point campus and operates a food truck operation in the larger community. University Dining is a department within the Division of Student Affairs.## **Compensation:**## **Required Qualifications:*** High School Diploma.* Excellent organizational and project management skills when working with multiple projects at the same time.* Ability to work with and respond effectively and appropriately to customers and coworkers in a fast-paced service environment.* Extensive experience with Microsoft products (Excel, Word, Outlook, TEAMS).* Work independently and gather necessary data with minimal guidance.* Work within defined processes, yet flexible and thoughtful in problem solving.* Communicate effectively across multiple levels in an organizational structure with diverse constituencies.## **Preferred Qualifications:*** Associate degree.* Financial/Budget experience.## **How to Apply:**TO ENSURE CONSIDERATION: Applications received by 08/26/2026 are ensured full consideration. Applications received after that date may be given consideration at the discretion of the search committee. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.Files must be complete to be considered. Submission in PDF format is preferred for all attachments. Please include the following documents:- Cover letter addressing qualifications and experience- Resume(Official Transcripts may be required of finalist)After you submit your application, you will be unable to edit it. Please be sure to include all required materials before submitting your application.## **Contact Information:**Name: Marty Kalepp, Position ContactEmail: [e-mail]: 715-346-3054If you have any questions regarding the application process, need special arrangements, or if you submitted your application with missing materials, please call or email:Human ResourcesEmail: [e-mail]: 715-346-2606Please note that successful applicants are responsible for ensuring their eligibility to work in the United States (i.e., a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of employer sponsorship) on or before the effective date of appointment. UW-Stevens Point does not offer H-1B or other work authorization visa sponsorship for this position.Employment will require a criminal background check. It will also require you to supply a minimum of three (3) professional references (one (1) of which being a current or former supervisor). It is preferred that you supply five (5) professional references (two (2) of which being a current or former supervisors). Your references will be required to answer questions regarding misconduct, sexual violence and sexual harassment.## **Special Notes:**Through the discovery and dissemination of knowledge, UW-Stevens Point stimulates intellectual growth, provides a liberal education, and prepares students for a diverse sustainable world. The university is committed to creating a safe, inclusive learning community for all faculty and staff from a variety of backgrounds. Visit https://www.uwsp.edu/join-uw-stevens-point/ for more information about UW-Stevens Point. To learn about the Stevens Point (aka Point) area fun, jobs, housing, education, quality of life, and bragging rights, visit www.stevenspointarea.com.Individuals with disabilities who need a reasonable accommodation during the application or interview process should contact Human Resources and Affirmative Action at 715-346-2606 or [e-mail] safety and success of students, faculty, and staff at the University of Wisconsin-Stevens Point is paramount. The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act requires the distribution of an annual security report to all current and prospective students, faculty, and staff. You may obtain the complete report at https://www3.uwsp.edu/protsv/Pages/Clery.aspxThe University of Wisconsin-Stevens Point will not reveal the identities of applicants who request confidentiality in writing, except the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).An offer of employment will require a criminal background check and authorization to work within the United States as required by the Immigration Reform and Control Act of 1986.