Administrative Assistant III

Samuel Merritt University; Peninsula Township (MI); On-site; USD 34,440 - 41,328; Full time

Job summary

Samuel Merritt University is looking for an Administrative Assistant III to support daily operations at the San Francisco Peninsula Campus. The role requires excellent communication skills and the ability to coordinate various administrative tasks effectively.

The successful candidate will have experience in a fast-paced environment and a commitment to assisting faculty, staff, and students. This is a full-time position with a pay range of up to $28/hour based on experience.

Qualifications

• Three years experience in administrative support in a fast-paced environment.
• Ability to manage multiple tasks accurately and independently.
• Demonstrated ability to handle privileged information confidentially.

Responsibilities

• Facilitate daily activities for the San Francisco Peninsula Campus.
• Provide excellent service to faculty, staff, and students.
• Implement administrative procedures related to office functions.
• Support university events and maintain supplies.

Skills

Budget development assistance

Positive interaction promotion

Confidential information handling

Instruction following

Mathematical calculations

Clear written communication

Workload organization

Computer proficiency

Education

High school diploma

Formal secretarial training

Associate degree (preferred)

Tools

IBM/Windows platform

Microsoft Word

Microsoft Excel

Microsoft Access

Job description

Under direction of the Assistant Dean of Students, the Administrative Assistant III will facilitate the daily activities of the San Francisco Peninsula Campus (SFPC), and serve all SFPC students, faculty, staff, and guests. This position supports all campus operations, including admissions, recruitment, student services, and academic programs.

Duties And Responsibilities

• This is an onsite position based in [Campus], requiring regular in-office presence to support daily operations, collaboration, and student or team engagement.
• Work is performed primarily on campus in a dynamic academic environment, with direct interaction across multidisciplinary teams.
• An Asterisk (*) denotes an “essential job function” for ADA purposes. (60%) Administrative Support
• As a first point of contact and representative of SMU, provide excellent service to all faculty, staff, students, and guests that adheres to regulations, policies, procedures and guidelines, including those related to privacy, safety and security.
• Provide effective and timely communication and information handling within the campus, among campuses, and to external people or agencies.
• Implement administrative procedures related to office functions, such as filing, record keeping, classroom/lab scheduling, inventory, compliance, and financial matters.
• Utilize appropriate online/electronic systems to accomplish administrative tasks.
• Provide staffing and support for university events.
• Monitor and maintain necessary levels of all supplies for the campus, including office, classroom, and labs.
• Assist with opening and closing the campus. (40%) General Support
• Assist faculty and staff with program-related activities such as arranging for copying, creation and distribution of documents for classes and school events.
• Work in collaboration with appropriate University personnel to implement appropriate policies and procedures.
• Provides services for recruitment, payroll, and personnel actions for faculty, staff, and student hires.
• Other duties as assigned.

Skills And Abilities

• Ability to assist in budget development and preparation with responsibility for generating supporting documentation for administrative activities
• Ability to promote positive interactions between faculty, staff, students, and public
• Demonstrated ability to handle privileged information in a confidential manner
• Ability to read and carry out instructions
• Ability to hear, understand, and carry out verbal instructions
• Knowledge of proper grammar, punctuation, and spelling
• Ability to perform basic mathematical calculations, including fractions, decimals, and percentages
• Ability to read and write memos and correspondence in a clear concise manner
• Ability to organize and prioritize workload
• Ability to concentrate and tolerate interruptions by students and faculty
• Excellent communication skills and ability to effectively and quickly organize thoughts and communicate clearly with faculty, students, and public
• Skilled in typing, word processing, shorthand, or tape dictation
• Extensive computer experience on IBM/Windows platform with Word, Excel, Access, and other related software.

Minimum Qualifications

• High school diploma and formal secretarial training
• Associate degree preferred
• Minimum of three years experience as administrative support in a fast-paced, multi-task environment requiring a high degree of accuracy and independent activity

Office Location: Foster City Campus – Onsite

Employee Status: Regular

Exemption Status: United States of America (Non-Exempt)

Time Type: Full time

Pay Range: up to $28/hour, non exempt based on experience