Administrative Assistant III

University of California - Riverside; Oakland (CA); Hybrid; USD 42,000 - 61,000; Full time

Job summary

The University of California, Riverside’s EMN Administration seeks an Administrative Assistant III to support a large unit and its multiple departments. The role involves coordinating procurement, travel reimbursements, and various recharge activities, plus seminar support and front-desk duties.

The position requires in-person presence on campus with hybrid flexibility as needed for operational needs. Eligibility requires current work authorization and adherence to UC policies.

Qualifications

• Administrative and accounting duties in a high-volume environment.
• Assist with processing order requests, travel and entertainment reimbursements, and recharge activities.
• Support seminar duties, mail distribution, answering phones, greeting visitors, and general office tasks.

Responsibilities

• Perform general administrative and office support activities for EMN's large unit.
• Coordinate with Procurement Supervisor and manage reimbursements and recharge processes.
• Assist with seminars, mail distribution, front-desk duties, and visitor greeting.

Job description

EMN Administration is looking for a highly organized, detail-oriented Administrative Assistant III to join our team. As part of the EMN Administrative Unit, the Administrative Assistant III serves as an assistant for a large unit with multiple entities (including the Department of Evolution, Ecology & Organismal Biology and Department of Molecular, Cell & Systems Biology; the Natural Reserve System; the Stem Cell Center and an Undergraduate Program and two Graduate Programs). The AAIII must perform various administrative and office support activities in a high-volume, fast-paced environment. The Administrative Assistant III performs general administrative and accounting duties coordinating and assisting the Procurement Supervisor, including processing order requests, travel and entertainment reimbursements, and multiple recharge using web-based applications. Also assists with seminar duties, mail distribution, answering phones, greeting and directing visitors, and other miscellaneous administrative duties for over 250 faculty, staff, and students and general assistance to EMN's Department Chairs. The position is responsible for adherence to UC Policies and Procedures applicable to these functions.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and/or collective bargaining agreements, as may be amended from time to time. Federal, state, or local government directives may impose additional requirements. For information on how to submit proof of vaccination please visit the EHS Q&A Site.

The full salary range for the Administrative Assistant III is $30.82 - $44.16 per hour. However, the expected pay scale for this position is $30.82 - $32.27 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

This position does require working in person on campus. The department currently is hybrid but the successful candidate must be able to adjust for more in-person days to accommodate the operational needs of the department if needed.