Administrative Assistant III

TEKsystems; Lebanon (IN); On-site; USD 55,000 - 76,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance (Voluntary)

Short and long-term disability

Health Spending Account (HSA)

Transportation benefits

Employee Assistance Program

Time Off/Leave (PTO, Vacation or Sick)

Job summary

TEKsystems seeks an Executive Administrative Partner to support senior leadership with high-impact administrative, operational, and event-related tasks. The role is onsite-focused, facilitating meetings, travel, and logistics across domestic and international needs.

You will manage calendars, coordinate events, oversee space planning, and prepare expense documentation, serving as the organizational backbone for executives and teams in a fast-moving environment.

Qualifications

• 4+ years providing administrative support to one or more executives.
• 4+ years coordinating executive travel logistics.
• 4+ years managing executive calendars and expense reports.
• Experience prioritizing multiple concurrent projects.
• Proficiency with Microsoft Office and Google Workspace.

Responsibilities

• Provide onsite administrative support at the office and designated event locations.
• Support onsite team and leader needs with day-to-day operational tasks.
• Oversee space planning, logistics coordination, and workspace management.
• Manage in-person meetings, including room setup/cleanup, catering, materials, and attendee oversight.
• Coordinate small and large-scale events, managing stakeholders, timelines, and deliverables.
• Arrange domestic and international travel, including itineraries and booking logistics.
• Prepare expense reports, purchase requisitions, and related documentation.
• Manage conference room operations, storage, and internal space usage.
• Attend and support large off-sites, occasionally requiring travel.
• Run ad hoc errands/projects to support office productivity.

Skills

Executive support

Travel logistics

Calendar management

Expense reports

Microsoft Office

Google Workspace

Event coordination

Communication

Relationship building

Autonomous work

Education

BA/BS degree preferred

Tools

Microsoft Office

Google Workspace

Job description

Job Description - We are seeking an experienced Executive Administrative Partner to support Senior leadership through high-impact administrative, operational, and event-related responsibilities. This role is highly collaborative, onsite-focused, and ideal for someone who thrives in fast-moving environments and enjoys being the organizational backbone for executives and teams.

Responsibilities

• Provide onsite administrative support at the office and designated event locations

• Support onsite team and leader needs with day-to-day operational tasks

• Oversee space planning, logistics coordination, and workspace management

• Manage in-person meetings, including room setup/cleanup, catering, materials, and attendee oversight

• Coordinate small and large-scale events, managing stakeholders, timelines, and deliverables

• Arrange domestic and international travel, including itineraries and booking logistics

• Prepare expense reports, purchase requisitions, and related documentation

• Manage conference room operations, storage, and internal space usage

• Attend and support large off-sites, occasionally requiring travel

• Run ad hoc errands/projects to support office productivity

• Perform occasional domestic and international travel depending on event needs

Minimum Qualifications

4+ years providing administrative support to one or more executives

4+ years experience coordinating executive travel logistics

4+ years experience managing executive calendars and expense reports

Experience prioritizing multiple concurrent projects

Proficiency with Microsoft Office and Google Workspace

Preferred Qualifications

• Experience supporting VP-level executives within large tech companies

• Proven ability to maintain confidentiality and discretion

• Experience organizing events and morale-building initiatives

• Highly detail-oriented, proactive, and consistent in driving tasks to completion

• Experience working autonomously under changing priorities

• Strong relationship-building skills with leadership and cross-functional teams

• Experience partnering with other administrative professionals

• Comfortable working in multi-staff office environments

• Project management experience

• Experience managing logistics across multiple teams and stakeholders

• BA/BS degree preferred

Job Type & Location

This is a Contract position based out of Lebanon, IN.

Pay and Benefits

The pay range for this position is $40.00 - $55.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision

• Critical Illness, Accident, and Hospital

• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available

• Life Insurance (Voluntary Life & AD&D for the employee and dependents)

• Short and long-term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program

• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Lebanon,IN.

Application Deadline

This position is anticipated to close on Sep 4, 2026.

About TEKsystems

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

About TEKsystems and TEKsystems Global Services

We're a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We're a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We're strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We're building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.