Administrative Assistant III

jt4currentopeningscx3; Lancaster (CA); On-site; USD 55,000 - 62,000; Full time

Benefits offered by this job

Medical, Dental, Vision Insurance

Life Insurance

Health Savings Accounts

Disability Insurance

Paid Time Off

401(k) Plan with Employer Match

Tuition Reimbursement

Job summary

JT4, LLC provides engineering and technical support to multiple western test ranges under the J-Tech II contract, supporting U.S. Air Force, Space Force, and Navy operations.

An Administrative Assistant III will provide comprehensive administrative support, manage reports and budgets, coordinate travel, and liaise with internal and external stakeholders to ensure smooth departmental operations, while complying with security requirements and regulations.

Qualifications

• Proficiency with Internet, PCs, word processing, spreadsheets and graphics/presentation software.
• Strong verbal and written communication skills.
• Excellent planning/organizational skills.
• Must possess a valid, state-issued driver’s license.
• Must be able to obtain and maintain security clearance.
• Must be a U.S. citizen.

Responsibilities

• Respond to inquiries using initiative and judgment based on policies and procedures.
• Issue and interpret operating procedures.
• Perform administrative functions related to departmental operations, personnel and staffing, security, payroll, and office management.
• Maintain and analyze reports such as time/attendance, terminations, hires, transfers, performance data, and security records.
• Prepare budgets, forecasts, manpower planning, and related data.
• Schedule appointments, arrange travel, coordinate meetings, and prepare materials.
• Review and respond to correspondence and requests.
• Screen and direct incoming calls; act as liaison for visitors.
• Perform other job-related duties as required.

Skills

Internet proficiency

Word processing

Spreadsheets

Graphics/presentation tools

Verbal communication

Written communication

Planning/organizational skills

Driver's license

Security clearance eligibility

U.S. citizenship

Education

High School Diploma

Formal administrative training

Job description

JT4, LLC provides engineering and technical support to multiple western test ranges for the U.S. Air Force, Space Force, and Navy under the Joint Range Technical Services Contract, better known as J-Tech II. JT4 develops and maintains realistic, integrated test and training environments and prepares our nation's war-fighting aircraft, weapons systems, and aircrews for today's missions and tomorrow's global challenges.

JOB DUTIES - ESSENTIAL FUNCTIONS

Under limited supervision, an Administrative Assistant III provides administrative support services on behalf of a business unit or department and may provide work direction to less experienced clerical or administrative personnel. The work product facilitates the work of others within the immediate organizational unit.

Employee will be responsible for the following functions/duties:

• Respond to inquiries using initiative and judgment based on in-depth knowledge of policies and procedures
• Issue and interpret operating procedures
• Perform a variety of administrative functions related to departmental operations, personnel and staffing, security, payroll, and general office management
• Maintain, gather, correlate, and analyze operating reports such as time and attendance records, terminations, new hires, transfers, records of performance, security, and other personnel data
• Prepare and/or assist in the development of budgets, forecasts, manpower planning, and related organizational data
• Schedule appointments, arrange travel plans, coordinate meetings, and prepare meeting materials
• Review and respond to correspondence and requests
• Screen, direct, and manage incoming telephone calls
• Act as a liaison for internal and external visitors
• Perform other job-related duties, as required

REQUIREMENTS - EDUCATION, TECHNICAL, AND WORK EXPERIENCE

A high school diploma, or equivalent, completion of formal training in administrative areas, and five (5) or more years of experience in an administrative position are required for this position.

In addition, an Administrative Assistant III must possess the following qualifications:

• Proficiency in the use of the Internet, personal computers, word processing, spreadsheet and graphics/presentation software, and other commonly used electronic communication tools
• Strong verbal and written communication skills
• Excellent planning/organizational skills
• Must possess a valid, state issued driver’s license
• Must be able to obtain and maintain security clearance
• Must be a U.S. citizen

SALARY

The expected salary range for this position is $55,369.60 to $62,290.80 annually.

Note: The salary range offered for this position is a good faith description of the expected salary range this role will pay. JT4, LLC considers factors such as (but not limited to) responsibilities of the position, candidate’s work experience, education/training, key skills, internal peer equity, as well as, market and business considerations when extending an offer.

BENEFITS

• Medical, Dental, Vision Insurance
  • Benefits Active on Day 1
• Life Insurance
• Health Savings Accounts/FSA's
• Disability Insurance
• Paid Time Off
• 401(k) Plan Options with Employer Match
  • JT4 will match 50%, up to an 8% contribution
  • 100% Immediate Vesting
• Tuition Reimbursement

OTHER RESPONSIBILITIES

Each employee must read, understand, and implement the general and specific operational, safety, quality, and environmental requirements of all plans, procedures, and policies pertaining to their job.

WORKING CONDITIONS

Work is performed in a typical office environment. Some walking, stooping, bending, climbing stairs, stretching, and lifting (up to 25 pounds) is required for purposes such as gathering supplies.

Travel to remote company work locations may be required.

DISCLAIMER

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of persons so classified.

Tasking is in support of a Federal Government Contract that requires U.S. citizenship. Some jobs may require a candidate to be eligible for a government security clearance, state-issued driver’s license, or other licenses/certifications, and the inability to obtain and maintain the required clearance, license, or certification may affect an employee’s ability to maintain employment.

SCC: JABO33, A1412TW