Administrative Assistant III

Aircraft Propeller Works; Florida; On-site; USD 52,000 - 78,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Paid time off

Life insurance

401(k) with employer match

Growth Participation Units (GPU)

Job summary

Signia Aerospace in Florida is seeking an experienced administrative professional to provide advanced support to multiple departments and senior leaders. The role emphasizes proactive planning, confidential information handling, and cross-functional coordination to enable operational excellence.

You will manage complex calendars, communications, reporting, and HR-related tasks, while helping to streamline processes and information management.

Qualifications

• Comprehensive knowledge of office administration and coordination.
• Strong planning, prioritization, and problem-solving skills.
• High level of professionalism and discretion with confidential information.
• Typically requires a high school diploma and 4–6 years of administrative experience.
• Works under minimal supervision.

Responsibilities

• Provides advanced administrative support to one or more departments or senior leaders by managing complex schedules, communications, reporting, and coordination activities.
• Supports operational efficiency through proactive planning, information management, and cross-functional coordination while serving as a key administrative resource for internal and external stakeholders.
• Deposit checks and cash, apply payments to invoices, apply and record customer deposits and prepayments, set up new customers and vendors, and communicate with the Hartzell AP team.
• Organized and efficient information management and filing systems
• Efficient administrative support enabling leadership and team productivity
• Strong coordination and communication support across departments and stakeholders
• Support HR with new hires, benefits, and communication with employees.
• Support cross-functional teams, including quality, EHS, etc.

Skills

Office administration

Coordination

Planning

Prioritization

Problem-solving

Education

High school diploma

Tools

Microsoft Office Suite

Job description

Signia Aerospace is built on decades of proven performance and partnership in the aircraft systems industry. The proven brands that operate under the Signia Aerospace ecosystem lead the field in thermal management and mission-specific equipment. They are the brands of choice for pilots, maintenance directors, ground crews, and supply chain professionals worldwide, in commercial, private, and military applications. Our depth of expertise and unique pool of resources allows us to act as an integrated, nimble partner in the design, manufacture, delivery, and service of highly specialized aircraft systems and components.

Aircraft Propeller Works: Aircraft Propeller Works, Inc. is an FAA-certified propeller and governor repair station. Our expert staff has over 75 years of combined experience in the aviation industry, and our lead technicians boast over 20 years each in aircraft propeller and governor repair and assembly.

Our Culture

We are a team that prides ourselves on a culture that supports shared values of empowerment, accountability, drive, integrity, and respect. Our team shares a deep commitment to safety and collaboration. We offer a comprehensive benefits package to support your well-being and professional growth, including medical, dental, vision, paid time off, life insurance, 401(K) plans with employer match, company-provided Growth Participation Units (GPU), and so much more.

Our GPU benefit is unique to the industry and encourages all employees to think like owners and receive future financial reward for contributions to business growth. Join our team to be part of a culture that encourages growth and development and celebrates our success.

Key Responsibilities

Provides advanced administrative support to one or more departments or senior leaders by managing complex schedules, communications, reporting, and coordination activities. Supports operational efficiency through proactive planning, information management, and cross-functional coordination while serving as a key administrative resource for internal and external stakeholders.

All roles at Signia are expected to support the company’s operating model (SOAR) and contribute to the organization’s business value drivers, Profitable New Business, Productivity, Precision M&A, and Value-Based Pricing, through operational excellence, continuous improvement, collaboration, and customer focus.

Key Deliverables of the Position

1. 1) Deposit checks and cash, apply payments to invoices, apply and record customer deposits and prepayments, set up new customers and vendors, and communicate with the Hartzell AP team.
2. 2) Organized and efficient information management and filing systems
3. 3) Efficient administrative support enabling leadership and team productivity
4. 4) Strong coordination and communication support across departments and stakeholders
5. 5) Support HR with new hires, benefits, and communication with employees.
6. 6) Support cross-functional teams, including quality, EHS, etc.

Requirements

Education and Experience

• Comprehensive knowledge of office administration and coordination
• Strong planning, prioritization, and problem-solving skills
• High level of professionalism and discretion with confidential information
• Typically requires a high school diploma and 4–6 years of administrative experience
• Works under minimal supervision

Technical Competencies

1. Advanced administrative coordination and office management
2. Business communications and presentation preparation
3. Event and cross-functional coordination
4. Budget, expense, and records tracking
5. Information and document management systems
6. Stakeholder communication and relationship management
7. Problem-solving and workflow coordination
8. Mentoring and team support
9. Proficient Computer Skills – Microsoft Office Suite and business systems
10. Excellent Communication Skills – both verbal and written

Behavioral Competencies – Demonstrates behaviors consistent with our values

1. 1) Thinks and acts like an owner
   • Uses company resources wisely & cost-effectively
   • Shows pride in the organization and a commitment to its long-term success
   • Takes full responsibility for their actions
   • Holds self to high standards of performance and integrity
2. 2) Demonstrates high integrity
   • Consistently acts honestly, with transparency and high ethics
   • Makes decisions based on what is morally right
   • Owns their actions and holds self-accountable
3. 3) Puts team above self; in it together
   • Prioritizes team and company over personal gain
   • Collaborates with team members within the department and across all functions
   • Contributes to a positive, inclusive work environment
4. 4) Innovates and improves
   • Actively supports or initiates continuous improvement efforts
   • Shares ideas and suggests solutions that enhance team or business performance
   • Stays open to feedback and embraces changes
   • Demonstrates a bias towards action
5. 5) Honors commitments
   • Consistently follows through on project timelines, meetings, and deliverables
   • Takes ownership of responsibilities and delivers results
   • Makes and holds commitments
   • Communicates proactively when challenges arise and adjusts plans to stay on track

Equal Opportunity Employer/Protected Veteran/Disability/E-Verify