Administrative Assistant III

Xcel Energy; Denver (CO); Hybrid; USD 30,000 - 42,000; Full time

Benefits offered by this job

Spot On Bonus

Medical/Pharmacy Plan

Paid time off (PTO)

401(k) plan

Tuition reimbursement

Job summary

Xcel Energy is seeking an experienced Administrative Assistant to support a department with timekeeping, visitor management, and document preparation. The role requires handling confidential files and coordinating meetings and travel while delivering efficient office support.

The position is onsite three days a week (Tue–Thu) with a hybrid work model and ongoing opportunities to contribute to department processes and budgets. A high school diploma and five years of admin experience are expected.

Qualifications

• Requires high school diploma or equivalent and five years experience in administrative support services.
• Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.
• Calendar management experience; SAP Concur experience or comparable expense-reporting experience; travel coordination experience.

Responsibilities

• Composes, edits and prepares correspondence, documents and reports for the department, including spreadsheets, graphs and charts.
• Processes department timekeeping and employees' changes; greets and directs visitors; answers routine questions.
• Maintains confidential files and reports; manages mail and orders office supplies; coordinates meetings and travel arrangements.

Skills

Calendar management

Travel coordination

Office administration

Education

High school diploma

Tools

SAP Concur

Microsoft Office

Job description

Xcel Energy (NASDAQ: XEL) is a leading energy provider and Fortune 500 company, dedicated to serving millions of electricity and natural gas customers across eight states: Minnesota, Colorado, Wisconsin, Michigan, North Dakota, South Dakota, New Mexico and Texas. We make energy work better for our customers, helping them thrive every day. That means always raising the bar - delivering better service and providing more reliable, resilient, and sustainable energy.Xcel Energy is a place where you’ll have opportunities to grow, expand your skills, and help lead the clean energy transition. We offer meaningful rewards, recognition, and support to help you build your career and make an impact - both on the job and beyond. Most importantly, it means you’ll be joining a company that knows employees are the driving force behind its success and is committed to helping you be your best.Xcel Energy supports a hybrid work model to enable collaboration and flexibility. Many roles are expected to work onsite three days per week (Tuesday–Thursday); however, work location expectations vary based on role, team, and business needs.Position SummaryPerforms a wide variety of administrative functions and secretarial services. Handles details and assignments of a moderately complex nature within agreed upon limits using established guidelines and proceduresThis position requires being onsite Tuesday through Thursday, with occasional schedule changes based on business needs.Essential ResponsibilitiesComposes, design, edits and prepares various correspondence, documents and reports for the department including spreadsheets, graphs and charts. Identifies computer applications to perform required duties in the most effective manner.Processes department timekeeping and employees' changes. Greets and directs visitors. Responds to telephone callers by answering routine questions.Maintain confidential files, personnel files and reports. Receives, sorts, redirects and prioritizes incoming mail. Directs important matters to appropriate department personnel. Order and maintain inventory of office supplies.Provides training to others in area of expertise. Design and administer office procedures. Evaluates and revised procedures as necessary to improve office efficiency.Assist with preparation and tracking of departmental budgets. Maintain & prepare payment processing for outside contractors and vendors.Coordinate and initiate meetings and travel arrangements for the department. Arrange schedules for management staff.Maintains and updates corporate documents (i.e. policies and procedures, organizational charts and announcements for designated department) and departmental files.Conducts special projects requiring research and report development. Research may require collection and analysis of data. Checks data input for accuracy and corrects errors.Minimum RequirementsRequires high school diploma or equivalent and five years experience in administrative support services.Additional secretarial or administrative coursework preferred.Requires a broad knowledge of department operations and policies.Proficient in the use of computer applications including word processing, spreadsheet, presentation, graphic and database applications.Preferred Experience & SkillsCalendar management experience.SAP Concur experience or comparable expense-reporting and tracking experience.Experience coordinating travelOur culture is grounded in shared values and employee commitments that guide how we work, support one another, and grow together.Our ValuesConnected, Committed, Trustworthy, SafeOur Employee CommitmentsWork that makes a differenceA team you can count ofOpportunities to growRewards that help you thriveXcel Energy provides job applicants reasonable accommodations for disabilities throughout the application process. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form.Non-BargainingThe anticipated starting base pay for this position is: $21.90 to $30.70 per hourThis position is eligible for the following benefits: Spot On Bonus, Medical/Pharmacy Plan, Dental, Vision, Life Insurance, Dependent Care Reimbursement Account, Health Care Reimbursement Account, Health Savings Account (HSA) (if enrolled in eligible health plan), Limited-Purpose FSA (if enrolled in eligible health plan and HSA), Transportation Reimbursement Account, Short-term disability (STD), Long-term disability (LTD), Employee Assistance Program (EAP), Fitness Center Reimbursement (if enrolled in eligible health plan), Tuition reimbursement, Transit programs, Employee recognition program, Pension, 401(k) plan, Paid time off (PTO), Holidays, Volunteer Paid Time Off (VPTO), Parental LeaveBenefit plans are subject to change and Xcel Energy has the right to end, suspend, or amend any of its plans, at any time, in whole or in part.In any materials you submit, you may redact or remove age-identifying information including but not limited to dates of school attendance and graduation. You will not be penalized for redacting or removing this information.Deadline to Apply: 10/27/26EEO is the Law (PDF) | Equal Opportunity Statement (PDF) | Employee Rights (PDF)All Xcel Energy employees and contractors share responsibility for protecting the company's information and systems by adhering to cybersecurity policies, standards, and best practices, recognizing that cybersecurity is everyone's responsibility.Accessibility StatementXcel Energy endeavors to make https://www.xcelenergy.com and https://jobs.xcelenergy.com accessible to any and all users. If you are in need of an accommodation to complete the application process, now or at any time in the future, please complete the Applicant Accommodation Request Form. For any other application related questions, including application follow-ups or technical issues, please use our Recruiting Assistance, Electra, for assistance. Electra can be found in the lower right-hand corner of our Xcel Energy Careers site.