Administrative Assistant III

Lexington Health; Columbia (SC); On-site; USD 42,000 - 54,000; Full time

Job summary

Lexington Health is seeking an Administrative Assistant III to support a department with secretarial and clerical duties, data entry, scheduling, and report handling. This role handles correspondence, filing, and ordering of supplies for the assigned department, with focus on non-patient and patient-related tasks depending on area.

The position requires a high school diploma, 3 years of related experience or equivalent substitution, and proficiency in Microsoft Office.

Qualifications

• Minimum Education: High School Diploma or Equivalent.
• Minimum Years of Experience: 3 Years of experience as an Administrative Assistant/Receptionist.
• Substitutable Education & Experience: 3 Years of experience can be substituted for an Associate's Degree, Bachelor's Degree, or Equivalent completion of college coursework and 1 Year of experience of department related specialty.
• Required Certifications/Licensure: None.
• Required Training: Typing speed of 60 kspm.
• Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.).
• Demonstrated experience using multiline phone system and serving as administrative liaison for a department

Responsibilities

• Coordinates and performs a range of staff and/or operational support activities for the unit. Serves as a liaison with other departments in the resolution of day-to-day administrative concerns.
• Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently. Organizes, files, and stocks office to foster easy access to materials/information. Cost effectively utilizes resources and accounts for supplies and equipment.
• Maintains and is a resource of knowledge on the basic business functions of their area and is able to answer questions to help with department organization.

Skills

Typing 60 wpm

Education

High School Diploma or Equivalent

Tools

Microsoft Office Suite

Multiline phone system

Job description

LMC Foundation

Full Time

Day Shift

8

Lexington Health is a comprehensive network of care that includes six community medical and urgent care centers, nearly 80 physician practices, more than 9,000 health care professionals and Lexington Medical Center, a 607-bed teaching hospital in West Columbia, South Carolina. It was selected by Modern Healthcare as one of the Best Places to Work in Healthcare and was first in the state to achieve Magnet with Distinction status for excellence in nursing care. Consistently ranked as best in the Columbia Metro area by U.S. News & World Report, Lexington Health delivers more than 4,000 babies each year, performs more than 34,000 surgeries annually and is the region's third largest employer.

Lexington Health also includes an accredited Cancer Center of Excellence, the state's first HeartCARE Center, the largest skilled nursing facility in the Carolinas, and an Alzheimer's care center. Its postgraduate medical education programs include family medicine and transitional year residencies, as well as an informatics fellowship.

Job Summary

The Administrative Assistant III performs a variety of secretarial, clerical, and receptionist duties for the department they support. Within the role, they will assist with managing or entering highly complex data, which includes scheduling, reporting and tracking information for the department. Responsible for handling correspondence, filing, ordering of supplies, data entry, faxing, and mailing of reports for their assigned department (Non-Patient and/or Patient related dependent on area).

Minimum Qualifications

• Minimum Education: High School Diploma or Equivalent
• Minimum Years of Experience: 3 Years of experience as an Administrative Assistant/Receptionist
• Substitutable Education & Experience: 3 Years of experience can be substituted for an Associate's Degree, Bachelor's Degree, or Equivalent completion of college coursework and 1 Year of experience of department related specialty
• Required Certifications/Licensure: None.
• Required Training: Typing speed of 60 kspm;
• Demonstrated experience using Microsoft Office Suite of programs (e.g. Word, Excel, Outlook, etc.);
• Demonstrated experience using multiline phone system and serving as administrative liaison for a department

Essential Functions

• Coordinates and performs a range of staff and/or operational support activities for the unit. Serves as a liaison with other departments in the resolution of day-to-day administrative concerns.
• Maintains all office equipment in the department, as well as order supplies for machines and ensures repairs are made expediently. Organizes, files, and stocks office to foster easy access to materials/information. Cost effectively utilizes resources and accounts for supplies and equipment.
• Maintains and is a resource of knowledge on the basic business functions of their area and is able to answer questions to help with department organization.