Administrative Assistant III

SGS Consulting; Clifton (TX); On-site; USD 42,000 - 64,000; Full time

Job summary

SGS Consulting is seeking an experienced Administrative Assistant to support the Global Platform and the Senior Site Director. The role involves coordinating schedules, handling inquiries, and maintaining efficient office operations for the Houston leadership team.

You will manage calendars, assist with travel arrangements, process basic billing activities, and support various departments with confidential information. Excellent communication and reliability are essential.

Qualifications

• Proven Administrative Expertise.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide Administrative support to the Global Platform and Senior Site Director.
• Support Houston Leadership Teams with coordination of meetings and travel.
• Answer inquiries and manage scheduling, calendars, and information flow.

Skills

Admin support

Customer Service

Calendar management

Tools

Microsoft Office

Citibank system

Job description

Job Responsibilities:

• Provide Administrative support to the Global Platform
• Provide Administrative support to the Senior Site Director and his/her Direct Reports
• Provide Administrative support and coordination of CGT Leadership and Houston Leadership Teams
• Provides support by welcoming and providing information to internal and external customers, vendors or guests, either in person or by telephone; answering or directing inquiries; representing management; maintaining relationships with other management and non-management personnel; following up on project completion with managers; collecting and distributing information; scheduling/coordinating daily schedule/calendar appointments, compiling information for meetings, setting priorities, and conserving management’s time.
• Provides administrative support by entering, formatting, scanning, and printing information;
• organizing work; answering the telephone; relaying messages; maintaining all office equipment and supplies; and scheduling training/sales conferences other offsite meetings.
• Completes special projects by organizing and coordinating information and requirements;
• planning, arranging, and meeting schedules; monitoring results. Maintain my daily timekeeping entries; Provide backup timekeeping support for several other timekeepers when required in their absence. Provides information by answering questions and requests.
• Schedule travel arrangements and expense reports for Senior Management as needed
• Process billing and invoice activities, including staff utilization.
• Department training coordinator and tracking monthly of Safety Chats.
• Manage site corporate travel credit card program for Houston site employees by receiving all requests for credit cards; determine eligibility to receive a card; updating application template of changes to include provide completion instructions and expense report processing instructions to cardholder; enter in Citibank system; assign credit limit; increase/decrease of credit limits; tracking & cancelling terminated employees cards; provide monthly termination list to Finance; support cardholders if any issues arise.
• Receive and enter Purchase Requisition requests; submit to Supervisors/Managers for approval
• Other duties as assigned.

Skills:

• Administrative Support knowledge/interest or background/education
• Customer Service Experience
• Technology trends in booking and other administrative platforms

Education/Experience:

• Proven Administrative Expertise
• Minimum of 5+ years of administrative or executive assistant experience (preferably supporting senior leadership).
• Strong track record of managing high-volume, complex calendars and correspondence.
• Confidentiality & Discretion
• Absolute trustworthiness in handling sensitive business and personal information.
• Strong judgment when working with confidential documents and conversations.
• Exceptional Communication Skills
• Professional verbal and written communication with strong attention to tone, clarity, and detail.